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Event Coordinator
5 months ago
At Bond, we are dedicated to helping global brands achieve customer-centric growth. We build customized loyalty marketing and human experience solutions for our clients, enabled by technology and data insights. Our business has grown significantly since March 2020, and we have added 200 new roles due to our explosive growth.
The main purpose of this position is to provide attendee management and logístical support to the development and delivery of our Meetings, Events, and Incentive Travel business. This position reports to the Senior Client Delivery Manager, ME&IT.
Take a moment to ask yourself: Do you love working in a fast-paced environment with top-tier clients? Are you looking for an opportunity to make an impact through communications and logistics excellence through live events? Good. This could be a great opportunity for you. And us
A typical day in this role might include:
- Managing all attendee requirements, including the development of the registration website, the management of all attendee lists and the communication with attendees on an individual basis
- Attend, participate and manage on-site client meetings and communications as required
- Assisting the Event Managers with the development and delivery of meetings, events, and incentive travel programs, including communications with suppliers, logistics and air travel agencies
- Travel (0% - 40%) will be required - includes local, regional, and international
- Gather and disseminate information to relevant stakeholders i.e., contact reports, timelines, commitments, etc.
- Assist with site inspection logistics
- Confirm on-site event staffing requirements; coordinate & finalize on-site workroom requirements
- Lead quality control of participant information and registrations
- Provide on-site assistance with delivery of event as required
- Assist with the post-event reconciliation including verification of final supplier billings
- Participate in additional tasks as required
Do these statements describe you?
- 1-3 years proven experience in event, incentive travel or project management environment
- Proven ability to meet deadlines and ability to handle multiple projects simultaneously
- On-site event operations experience
- Knowledge of event venues across Canada, US, and willingness to research and grow a network base of venues for international projects
- Experience with Microsoft Office Suite - strong level of proficiency with Word and PowerPoint
- Excellent interpersonal, planning, organization, and professional communication skills (written and verbal)
- A post-secondary degree/diploma or equivalent business experience
- Experience in event management or conference facility management an asset
- Flexibility with work schedule (early mornings, evenings and weekends) as required
- Able to work cross functionally and collaboratively to plan, execute and deliver all on-site events working with suppliers and clients
- Prepared monthly spreadsheets, reconciling supplier and outside client contracts
- Worked closely with food and beverage suppliers, Audio Visual suppliers, etc.
Why Join Us?
Bond is proudly recognized as a Great Place to Work and a Best Managed Company for the third year in a row. We’re 800 (ish) people working tirelessly together to deliver extraordinary solutions to our clients. You’ll be joining a hyper-talented team with a galaxy of skillsets ranging from research to creative to digital and beyond. You’ll have an excellent opportunity to grow, learn and make an impact as we tackle some of our client’s biggest business challenges.
Please connect with our People & Values team should you require any accommodation.
Hybrid
