Assistant Event Coordinator
2 weeks ago
Job Posting: Volunteer Event Coordinator (2-Month Position)
Position Overview:
We are seeking a dedicated and enthusiastic Volunteer Event Coordinator to assist in organizing and running an African Canadian Business Summit and Gala. As a Volunteer Event Coordinator, you will play a crucial role in promoting the event, securing sponsors and venues, coordinating with businesses, managing registrations, and ensuring the smooth execution of the summit and gala. This is a fantastic opportunity for someone with excellent organizational skills and a passion for community events to contribute to a meaningful cause.
**Responsibilities**:
- Collaborate with the event team to plan and execute the African Canadian Business Summit and Gala, scheduled for July 18th to 20th.
- Assist in the identification and outreach to potential venues, sponsors, and businesses to secure support for the event.
- Maintain strong communication with venues, sponsors, and businesses to ensure their participation and commitment.
- Support registration processes, including managing attendee lists, tracking RSVPs, and addressing inquiries related to registration.
- Coordinate with vendors and exhibitors, ensuring their needs are met and they have the necessary information for their participation.
- Provide on-site assistance during the conferences and gala, overseeing logistics, troubleshooting issues, and ensuring a seamless experience for attendees.
- Assist with post-event tasks, such as collecting feedback, organizing event data, and preparing reports.
**Requirements**:
- Previous experience in event coordination or related roles is preferred but not required.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team, taking initiative when needed.
- Attention to detail and ability to handle multiple tasks simultaneously.
- Familiarity with contacting venues, sponsors, and businesses to promote events is an asset.
- Availability during the African Canadian Business Summit and Gala on July 18th to 20th is required.
**Benefits**:
- Opportunity to gain hands-on experience in event coordination within a nonprofit setting.
- Chance to contribute to the success of an important community event celebrating African Canadian businesses.
- Networking opportunities with professionals and organizations in the community.
- Certificate of appreciation and a letter of recommendation upon successful completion of the position.
To Apply:
If you are passionate about event coordination, community engagement, and making a difference, we would love to hear from you Please submit your resume and a brief cover letter outlining your relevant experience and why you are interested in this volunteer position. Applications deadline: June 7th, 2023
Note: This is a volunteer position, and no financial compensation will be provided. The volunteer event coordinator will work closely with the event team and report to the Event Manager.
**Job Type**: Fixed term contract
Contract length: 2 months
Schedule:
- Evening shift
- Monday to Friday
Work Location: One location
Application deadline: 2023-06-07
Expected start date: 2023-06-12
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