Payroll Administrator

3 weeks ago

Surrey, Canada Optima Living Full time

**Let us welcome you home.**

Optima Living operates Independent Living, Assisted Living, Supportive Living and Memory Care communities in Alberta and British Columbia. Our communities are among the best places to live in Western Canada.

Our Vision: For every person to feel at home.

This is truly supported by our credo. “Let us welcome you home.” All of us here feel it is an honour to work with our residents and we advocate a resident-centered approach where the Resident, is the focus of all our endeavours.

The Payroll Administrator is responsible for ensuring accurate and timely processing of payroll for employees. This role involves managing payroll systems, maintaining compliance with relevant laws and regulations, addressing employee payroll inquiries, and preparing detailed reports. The Payroll Administrator plays a critical role in maintaining the integrity of the company’s payroll processes and contributing to employee satisfaction.

**Responsibilities**:

- Maintain employee data files and ensure accurate updates (new hires, terminations, wage increases, and status changes).
- Ensure compliance with policies, procedures, union agreements, and regulatory requirements.
- Perform audits to keep records current and accurate.
- Manage and administer bi-weekly
- hourly/salaried payroll, ensuring timely payments.
- Maintain payroll records as required by federal and provincial regulations.
- Accurately report and record all payroll transactions, verifying pay amounts, hours worked, deductions, etc.
- Calculate and prepare necessary adjustments, termination payments, or special payments for the current payroll cycle.
- Collaborate with Finance and HR departments to resolve any issues.
- Track and address payroll inquiries.
- Prepare and issue Records of Employment (ROE) within legislated timeframes.
- Maintain the confidentiality of payroll information.
- Set up new hires in the payroll system, ensuring correct deductions and earnings.
- Handle T4 reconciliations, benefits and year-end processing
- Assist with ADHOC Payroll reporting
- Other duties in support of payroll functions and other tasks may be assigned.

**What you need to succeed**:

- A minimum of 1-2 years of related full cycle payroll experience, preferably in a unionized environment.
- Payroll Compliance Practitioner (PCP) designation or pursuing their PCP designation.
- Intermediate Excel skills, including expertise in Pivot tables.
- Strong data entry skills with a keen attention to detail.
- Excellent English communication skills, both verbal and written.
- High standards of personal, professional, and ethical conduct.
- Initiative and sound judgment.
- A collaborative, proactive, and results-oriented approach.
- Excellent relationship-building abilities.
- Proficient in Microsoft Office (Teams, Excel, Outlook)
- Thrives under pressure and is result oriented
- Analytical, flexible and able to effectively prioritize
- Time Management skillset

**Conditions of Employment**:

- Clear Police Information Check

**What we offer**:

- Truly awesome teammates
- Welcoming work environment
- Opportunity for career advancement
- Work-life balance
- Optima Days
- All the usual perks:

- Dental care
- Extended health care
- RRSP match
- Paid time off
- Employee assistance program
- Vision care

IDOP

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