Executive Assistant to The Vice-president Academic

1 month ago

Winnipeg, Canada Red River College Polytechnic Full time

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**Executive Assistant to the Vice-President Academic**
Vice-President Academic

**POSITION TYPE**: Full-Time Position Available

**SALARY**: $69,726 - $93,363 per annum

**POSITION LOCATION**: Notre Dame Campus (Winnipeg, MB)



**DUTIES**
Reporting to the Vice-President, Academic, (VPA) the Executive Assistant (EA) is accountable for providing confidential administrative support to the Vice-President, in a wide range of key portfolio activities including: preparation of correspondence, budgeting, issues management, coordination of projects, processes and communication within the portfolio, reporting on progress on strategic initiatives, and building relationships with both internal and external stakeholders by communicating in a positive, professional manner. The incumbent ensures the effective operation of the office by directing and maintaining the flow of work, supporting project teams, triaging situations, coordinating the Vice-President’s schedule and facilitating communications with a broad range of stakeholders. The incumbent works with highly confidential information on a regular basis including labour relations issues and portfolio specific processes as well as sensitive Board of Governors and government relations matters. The EA serves as the lead administrator within the VPA portfolio and is responsible for ensuring that processes, communication and tracking are effective to support the entire portfolio.

**REQUIRED QUALIFICATIONS**
- Post-secondary education in business, management, office administration or related discipline; an equivalent combination of education and experience may be considered
- Several years’ experience at a senior administrative level, in an executive or professional office setting, ideally in a large, complex organization
- Advanced verbal and written communication skills to communicate effectively with a variety of internal and external stakeholders using a variety of technologies
- Advanced calendar management skills, including the coordination of complex, multistakeholder meetings
- Demonstrated ability to exercise sound judgment with a high degree of integrity with highly confidential, sensitive and difficult matters
- Demonstrated ability to foster and maintain relationships with internal and external stakeholders based on trust, respect and appreciation for others' needs and perspectives
- Exceptional organizational and time management skills, with the ability to deal with shifting priorities and simultaneous demands, while maintaining a professional presence
- Effective decision making and problem solving skills, with the ability to resolve conflict through influence and negotiation
- Experience in review and financial management of office budget, identifying and resolving discrepancies
- Advanced skills in MS Office, including Word, Excel, PowerPoint, Outlook, and MS Project
- Experience supporting governance processes and standards including quality assurance processes, meeting documentation and stakeholder relations
- Experience building a respectful workplace culture that promotes diversity, learning and continuous improvement

**ASSET QUALIFICATIONS**
- Knowledge of RRC Polytech systems and processes
- Administrative experience in the public sector or an organization of comparable size and complexity

**CONDITIONS OF EMPLOYMENT**
- Applicants must be legally entitled to work in Canada
- This position may be required to work evenings and/or weekends
- This position may be required to work overtime
- Incumbent must provide a current and satisfactory Criminal Records Check

RRC Polytech campuses are located on the lands of Anishinaabe, Ininiwak, Anishininew, Dakota, and Dené, and the National Homeland of the Red River Métis. We recognize and honour Treaty 3 Territory Shoal Lake 40 First Nation, the source of Winnipeg’s clean drinking water. In addition, we acknowledge Treaty Territories which provide us with access to electricity we use in both our personal and professional lives.

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