Human Resources Administrative Assistant

2 weeks ago

Aurora, Canada Curb Signs Inc. Full time

**Company Overview**:
Curb Signs Inc. specializes in manufacturing custom made signs based on your vision. As a successful full-service provider of innovative and high quality signs, we are dedicated to surpassing industry standards with exceptionally crafted products that will stand the test of time. We prioritize excellence in all areas of our operations and are committed to fostering a supportive and inclusive work environment. We are seeking a versatile HR/Administrative Assistant to join our team. This role will play a crucial part in providing administrative support to both the HR and accounting departments.

**Responsibilities**:
**Assist with Human Resources tasks, including**:

- Act as a point of contact for employees: address any inquiries, field complaints, and resolve issues.
- Supporting recruitment efforts by posting job openings, scheduling interviews, and conducting pre-employment screenings.
- Assisting with onboarding activities for new hires.
- Prepare new employee files by collecting employment and payroll information, proof of specialized certification, and emergency contact details
- Complete termination paperwork and conduct exit interviews
- Maintain records related to grievances, performance reviews, and disciplinary actions
- Enforce health and safety policies, ensure staff certification is up to date, and arrange for refresher training.

**Provide Administrative support to the office, such as**:

- Answering phones, taking messages, and directing calls to appropriate parties.
- Managing calendars and scheduling appointments.
- Assist with fleet management by booking appointments for service and repairs
- Drafting and formatting documents, reports, and presentations.
- Retrieve and complete H&S documents for various projects and job sites.
- Ordering office supplies and maintaining inventory.

**Administer Administrative and Accounting tasks, including**:

- Assisting with accounts payable and accounts receivable duties.
- Support in processing invoices, expense reports, and reimbursements.
- Scanning, filing and maintaining accurate financial records and documentation.
- Coordinating with vendors and internal stakeholders as necessary.
- Assist with basic data entry tasks, including recording financial transactions and updating account information.
- Collaborate with other office staff to ensure smooth operation of the office.
- Provide upper management with executive support and complete ad hoc tasks as needed.

**Qualifications**:

- High school diploma or equivalent; associate or bachelor’s degree in Human Resources, Business Administration, or related field preferred.
- Previous experience in an Administrative role, with exposure to accounting and HR functions preferred.
- Good mathematical skills.
- Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and accounting software (e.g., QuickBooks).
- Knowledge of HR processes and regulations preferred.
- Excellent organizational, multitasking, and time management skills.
- Strong attention to detail and accuracy.
- Ability to work independently and prioritize tasks effectively.
- Excellent communication and interpersonal skills.

This position offers a unique opportunity for a motivated individual to gain experience in both human resources and accounting while providing essential administrative support to our team. If you are a proactive and adaptable professional looking for a challenging and rewarding role, we encourage you to apply.

**Job Types**: Full-time, Permanent

Pay: $35,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking

Schedule:

- 10 hour shift
- Day shift
- Monday to Friday
- Morning shift

Ability to commute/relocate:

- Aurora, ON L4G 3V1: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Human resources: 1 year (required)
- Administrative experience: 1 year (required)
- Accounting: 1 year (required)

Work Location: In person

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