Manager, Payroll

2 weeks ago

Waterloo, Canada Ontario Teachers Insurance Plan (OTIP) Full time

Company Description

OTIP (Ontario Teachers Insurance Plan) is a member-focused, service-driven organization. We are committed to putting our people first by fostering a positive and inclusive work environment, providing a competitive total compensation package and investing in career development. Our team is currently looking for a:
**Manager, Payroll**

**Job Description**:

- Payroll oversight and administration for 1000+ employees including reviewing and validating payroll information, assisting with processing payroll to meet timelines, preparing or reviewing payroll-related remittances, coordinating year-end activities, and payroll compliance.
- Manages the bi-weekly full cycle payroll including updating payroll records within the system, including taxation, deductions and earnings set-up, group benefit premiums, etc.
- Leads a team of two Payroll Administrators in running payroll and other required processes.
- Maintains various payroll schedules (maternity leave top-ups, salary continuance, STD payments, taxable benefits, etc.), prepare ROEs and other related tasks.
- Accountable for the integrity of payroll data in the HRIS, Ceridian Dayforce HCM.
- Responds to escalated payroll inquiries within established turnaround times.
- Supports completion of annual corporate audit by delivering audit requirements.
- Approves payroll journal entries and reconciliations to support month-end accounting close.
- Establishes and maintains payroll internal controls to maintain financial security and keeps financial and payroll information confidential.
- Primary point of contact for external parties such as regulatory bodies and auditors.
- Develops, manages and monitors standards and guidelines for payroll administration and submission.
- Oversees and supports regulatory requirements including payroll year-end (e.g., T4, RL-1, and T2200 tax forms, CRA, CSST).
- Provide professional advice and service to internal clients such as HR colleagues, finance, operations staff, employees, as well as external contacts such as Service Canada, CNESST, CRA, and others.
- Represents Payroll on corporate projects.
- Stays abreast of payroll trends and legislative updates and recommends changes to payroll processes or policies.
- Applies quality principles and practices to establish a strategic approach and improve the organization’s operations and productivity. This includes managing processes to support the organization’s strategic direction and communicating, facilitating and supporting necessary changes for continuous improvement.
- Increases management’s effectiveness. This includes recruiting, selecting and training individuals, communicating strategies and objectives, and providing workers with the necessary resources to perform individual job responsibilities efficiently.
- Leads the performance management process by communicating job expectations and tracking progress of individual activities and effectiveness of the payroll team. This includes determining individual goals, offering job coaching, training, motivation and support to help employees meet objectives and quality requirements, reviewing progress, and offering feedback as required.
- Establishes quality and reliability standards and control and compliance procedures. This includes implementing quality standards, monitoring and implementing internal controls, analyzing and resolving problems, identifying potential fraud, recommending system improvements, and advising on non-compliant activities.

**Qualifications**:

- A recognized payroll designation such as Certified Payroll Manager (CPM).
- A minimum of five years’ experience in the payroll field including at least two years’ experience in a supervisory role.
- Working knowledge of Canadian and Provincial payroll legislation.
- Experience working with an HRIS is required. Ceridian Dayforce HCM is preferred.
- Advanced knowledge of payroll internal controls.
- Intermediate knowledge of Microsoft Excel, and financial accounting software (general ledger module).
- Ability to handle sensitive and confidential information.
- Exceptional communication skills and a demonstrated ability to deal effectively with all levels of internal and external stakeholders.
- A strong customer focus and commitment to customer satisfaction.
- Superior time management and organizational skills to manage competing priorities.
- The ability to communicate in French is considered an asset.

Additional Information
**What we offer**:

- Competitive salary and bonus structure
- Industry-leading employer-paid group benefits that start on your first day
- Defined benefit pension plan
- 100% coverage of continuing education and licensing fees (including RIBO and AIC courses)
- Flexible work from home and hybrid options
- Opportunities for advancement
- OTIP and its group of companies strive to create an accessible and inclusive work environment where everyone is treated with respect and dignity. Upon individual request, we will e

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