Office Administrator

6 months ago


Strathmore, Canada Wheatland County Counselling Full time

**Job Duties**

Duties for this position include, but are not limited to:

- Covers reception and phone calls daily (greeting clients, takings payments, answersing phone calls).
- Books client appointments and helps manage associates’ calendars.
- Provides orientations with new therapy staff (office/paperwork/software).
- Maintains personnel files for associates and volunteers, monitoring the expiry of criminal record checks, insurance certificates, and licenses.
- Ensure staff records are up to date at all times.
- Completes billings for third party contracts for our subsidy programs on a monthly basis.
- Manages client accounts, including reminder statements, automatic credit card processing.
- Approves all purchases for office supplies, working with allocated administrative budget.
- Ensures all cleaning and office supplies are stocked at all times, as well as coffee, tea, juice and water.
- Completes weekly mail picks up and bank deposits.
- Develops administrative policies and processes, working towards efficient administrative operations within the business.
- Manages all client billing complaints and problems; liaises with executive director as needed.
- Arranges for office maintenance and coordinates with subcontractor staff.
- Keeps office clean and tidy
- One day per week, works in the Drumheller office; ensures supplies are stocked, office is clean.
- Maintains company website and Facebook book group.

If you are a detail-oriented individual with strong administrative skills, we would love to hear from you. This is a great opportunity to join our team as an Office Administrator.

Please submit your resume along with a cover letter highlighting your relevant experience to be considered for this position.

**Salary**: $22.00-$24.00 per hour

**Benefits**:

- Extended health care

Schedule:

- Evening shift
- Monday to Friday
- Weekends as needed

**Education**:

- Secondary School (preferred)

**Language**:

- English (preferred)

Ability to Commute:

- Strathmore, AB T1P 1V3 (required)

Work Location: In person


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