Event Operations Coordinator

6 months ago

Toronto, Canada Brunico Communications Ltd Full time

Brunico is a highly regarded b2b media company operating a portfolio of renowned publications and events in the global Media & Entertainment sector including Banff World Media Festival, Marketing Awards, Agency of the Year, Kidscreen Summit, Realscreen Summit, and NATPE Global.

The company has successfully transitioned from a trade publisher to a multi-platform media company leveraging its strong entrepreneurial culture. Our portfolio includes several of the most trusted and influential brands in the sector with an unmatched ability to inform and connect our communities. Since 1986, we have cultivated deep industry relationships and combined that with a client-centric approach that has allowed us to grow throughout a period of unprecedented disruption.

We are looking for a skilled **Event Operations Coordinator** to join our team, planning, managing and effectively executing event operations for Brunico's in-person and virtual conferences and awards shows. Brunico Communications operates permanently on a hybrid in-office and work-from-home schedule, with two days a week in our downtown Toronto office (required) and three days remote.

**Event Operations Coordinator responsibilities include, but are not limited to**:

- Act as the point of contact with the event venue and negotiating with onsite vendors - Maintain the speaker portion of the events database
- Manage the hotel room block, including speaker and staff accommodations
- Setting, tracking, and communicating sponsor deliverables to Sales and Sponsors and maintaining ongoing communication
- Communicating necessary event information to internal departments (accounting, event sales, IT, etc)
- Working with the Content team to post-event agendas, manage program flow and speaker logistics
- Creating workback schedules for the design and production of creative materials, and working with Creative and Marketing teams to ensure the schedule is adhered to
- Proofing event websites and e-blasts
- Building and executing virtual sessions on various platforms
- Coordinating shipping of event materials to and from the office and the event - Developing staffing schedule for staff and volunteers (where applicable)
- Complete onsite supervision of in-person events from set up to tear down
- Budget management and cost reconciliation

**Required skills and qualifications**:

- Ability to multitask and manage competing priorities
- Exceptional organization and time management skills
- Experience and comfort communicating with high-level executives
- Strong negotiation skills
- Outstanding relationship-building skills
- Ability to work collaboratively with varying levels of stakeholders, and the ability to work effectively independently
- Process driven yet have the knowledge of when to be flexible
- Analytical and solutions driven when faced with sudden challenges
- The incumbent must be able to travel to the US and Overseas without restrictions throughout the year, based on event scheduling needs
- Flexibility to work outside of regular business hours when onsite at events
- Working knowledge of virtual event platforms (BigMarker, Zoom, Airmeet) (preferred)
- Intermediate knowledge of Google Workspace
- 3-5 years experience in corporate event planning and execution (required)
- 2+ years experience building and executing virtual events (preferred)
- University degree or equivalent event and meeting management certificate/diploma (preferred)

**What’s in it for you?**
- Competitive salary, commensurate with experience level
- Health benefits, including dental, vision and mental health, as well as basic life insurance and long term disability
- Two weeks of paid vacation to start, along with several additional paid bonus days off annually
- Corporate perk and discount programs offering preferred rates on gym memberships, travel, insurance, mobile phone and more
- A downtown Toronto loft-style office located in the heart of the entertainment and fashion district; convenient to a number of public transit routes, within easy walking distance of the Yonge-University subway line and Union Station, ample paid parking nearby, and a huge selection of restaurants within the immediate vicinity.
- Office social events
- We thank all applicants; however only those selected for an interview will be contacted.
- Brunico Communications Ltd. has a mandatory COVID-19 vaccination policy in place. As such, applicants that receive a conditional offer of employment from Brunico Communications Ltd. will be required to provide proof of full vaccination with a Health Canada-approved vaccine. The Company will consider individual requests for accommodation by applicants who cannot be fully vaccinated due to medical or protected grounds under applicable Human Rights legislation._

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Paid time off
- Vision care
- Wellness program

Schedule:

- Monday to

  • Event Catering Coordinator

    3 weeks ago

    Toronto, Ontario, Canada 10tation Event Catering Full time

    We are seeking a skilled Event Catering Coordinator to join our team at 10tation Event Catering. As a key member of our catering staff, you will play a crucial role in ensuring the success of special events and functions.The ideal candidate will have experience in coordinating events, determining food portion sizes and costs, preparing and cooking meals, and...

  • Wedding and Events Coordinator

    4 weeks ago

    Toronto, Canada Pretty Plans Wedding & Event Coordination Full time

    **Overview** We are seeking an experience, passionate and detail-oriented Wedding Planner to join our dynamic team. As a Wedding Planner, you will play a crucial role in orchestrating unforgettable wedding experiences for our many clients. This position requires exceptional organizational skills, creativity, and the ability to communicate effectively with...

  • Event Operations Coordinator

    6 months ago

    Toronto, Canada Informa Connect Full time

    Company Description Informa Connect, with its team of over 1,000 dedicated professionals, operates globally to deliver top-tier live events and digital content in 30 countries across various sectors. We're driven by passion, creativity, and a fast-paced environment, providing businesses with exceptional on-demand experiences. Here, your ideas come to life,...

  • Event Operations Coordinator

    6 months ago

    Toronto, Canada Informa Connect Full time

    **Company Description** Informa Connect, with its team of over 1,000 dedicated professionals, operates globally to deliver top-tier live events and digital content in 30 countries across various sectors. We're driven by passion, creativity, and a fast-paced environment, providing businesses with exceptional on-demand experiences. Here, your ideas come to...

  • Catering Operations and Events Coordinator

    4 weeks ago

    Toronto, Ontario, Canada Aramark Full time

    About the RoleThis is an exciting opportunity to join our team as a Catering Operations and Events Coordinator. As a key member of our events team, you will be responsible for coordinating catering operations, managing event logistics, and ensuring seamless execution of client requests.

  • Head Chef for 10tation Event Catering

    4 weeks ago

    Toronto, Ontario, Canada 10tation Event Catering Full time

    About the RoleWe are seeking a skilled Head Chef to join our team at 10tation Event Catering. As a key member of our kitchen staff, you will be responsible for overseeing all culinary operations and ensuring that our high standards are consistently met.Key ResponsibilitiesManage a team of kitchen staff, providing guidance and support to ensure seamless...

  • Event Coordinator

    3 weeks ago

    Toronto, Canada Alo Food Group Full time

    Alo Food Group is seeking a dedicated and professional Event Coordinator to join our team! - Alo Food Group takes pride in being able to provide high levels of hospitality for our guests._ - Our aim is to create a genuine sense of welcome and to over-deliver on our guests’ expectations. We are an evolving company and are always searching for like minded...

  • Event Coordinator

    6 months ago

    Toronto, Canada Alo Food Group Full time

    Salon, Alo's first dedicated private dining space is seeking an Event Coordinator to join our team! - Alo Food Group takes pride in being able to provide high levels of hospitality for our guests. Our aim is to create a genuine sense of welcome and to over-deliver on our guests’ expectations. We are an evolving company and are always searching for like...

  • Event Coordinator

    6 months ago

    Toronto, Canada Compass Group Full time

    **Location: Toronto** You might not know our name, but you know where we are. That’s because Compass Group Canada is part of a global foodservice and support services company that’s the 6th largest employer in the world, with 625,000 employees. You’ll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist...

  • Event Coordinator

    6 months ago

    Toronto, Canada Allied Full time

    Allied is looking for an **Event Coordinator **to join our team at The Well. At Allied, everything starts with purpose. In the role of Event Coordinator, you will develop and execute top tier innovative brand events, engaging programs, culinary workshops and brand activations and ensure they are successful. These events will take place in the Retail Common...

  • Events Coordinator

    6 months ago

    Toronto, Canada Life Sciences Ontario Full time

    **Events Coordinator** Operations - downtown Toronto, Ontario **Who we are and What we do** Life Sciences Ontario is a member-driven organization that represents and promotes the province’s vibrant and diverse life sciences sector. LSO collaborates with governments, academia, industry, and other life science organizations in Ontario and across Canada to...

  • Events Coordinator

    6 months ago

    Toronto, Canada AGM Renovations Full time

    We're seeking an energetic and motivated Marketing Coordinator to join our team, specializing in event coordination and associated marketing duties. In this internal role, you'll play a vital part in lead generation by researching upcoming events/shows, handling company registrations, and ensuring we have ample manpower (brand ambassadors) for...

  • Event Coordinator

    6 months ago

    Toronto, Canada City Experiences Full time

    **City Experiences is seeking an Event Coordinator for our City Cruises operation in Toronto.** - *Please note this is a seasonal/contract position*_ **About You**: This person will be adaptable, dynamic, and embody City Experiences’ RESPECT Service System. **About the Opportunity**: The **Event Coordinator** will successfully act as the customer’s...

  • Event Operations Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Marriott International Full time

    About UsAt Marriott International, we believe in hiring a diverse workforce and sustaining an inclusive, people-first culture.About the RoleWe are seeking an Event Operations Coordinator to join our team. The successful candidate will be responsible for ensuring that all arrangements are agreeable with guests, responding to special banquet event...

  • Culinary Operations Manager

    4 weeks ago

    Toronto, Ontario, Canada 10tation Event Catering Full time

    Job SummaryWe are seeking a skilled Culinary Operations Manager to oversee the coordination of events, food preparation, and kitchen management.About 10tation Event CateringAt 10tation Event Catering, we pride ourselves on delivering exceptional culinary experiences for our clients. Our team is dedicated to providing top-notch service and attention to detail...

  • Events Coordinator

    6 months ago

    Toronto, Canada Westin Toronto Airport Hotel Full time

    Job overview Reporting directly to the Director of Sales and Marketing, the Events Coordinator will be responsible for overseeing particular tasks related to the event planning process, providing administrative support to the Events team in processing Group & Event bookings, folio collections, resolving folio problems, processing hotel extensions, billing...

  • Event Coordinator

    6 months ago

    Toronto, Canada Second Floor Events Full time

    **SUMMARY OF THE POSITION** As a pivotal member of our events team, the Event Coordinator is tasked with steering clients through the intricacies of the event planning process. From the moment our Sales Manager secures an event, the Event Coordinator will leverage their comprehensive industry acumen and unwavering professionalism to meticulously prepare all...

  • Events Coordinator

    8 months ago

    Toronto, Canada Queen's University Full time

    Events Coordinator About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction,...

  • Events Coordinator

    8 months ago

    Toronto, Canada Harlo Entertainment Inc. Full time

    Harlo Entertainment is a Toronto-based operator, management and private equity company, delivering experience in both the hospitality and entertainment industry. With first-hand insights and perspectives, Harlo Entertainment defines best-in-class, luxury experience and is deeply committed to the highest level of guest satisfaction. We are a people first...

  • Events Coordinator

    8 months ago

    Toronto, Canada Harlo Entertainment Full time

    Harlo Entertainment is a Toronto-based operator, management and private equity company, delivering experience in both the hospitality and entertainment industry. With first-hand insights and perspectives, Harlo Entertainment defines best-in-class, luxury experience and is deeply committed to the highest level of guest satisfaction. We are a people first...