Executive Assistant to The Head of School

1 week ago

Toronto, Canada TanenbaumCHAT Full time

Executive Assistant to the Head of School

Who we are:
TanenbaumCHAT is a coeducational community Jewish high school. We offer an exciting and extensive educational experience, inside the classroom and beyond. Rigorous General and
Jewish Studies curricula prepare students to attend the finest post-secondary institutions, to succeed in their chosen paths, and to become caring and contributing members of their communities.

Who we’re looking for:
Responsibilities include but are not limited to the following:
Main Duties:

- Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel and ensure that executive adheres to schedule.
- Conserve and manage executive's time by reading, researching, proofing and prioritizing correspondence, drafting letters and documents.
- Welcome guests and constituents by phone or in person and field phone inquiries and manage difficult conversations.
- Assist with duties that enhance the performance of the whole school such as graduation, or other large scale events.
- Other duties that may arise from time to time

Interpersonal Skills required:

- Ability to maintain a high degree of professionalism, confidentiality and discretion.
- Ability to work under pressure but remain flexible, calm, resourceful and efficient.
- Ability to multi-task with good follow through and pleasant demeanor.
- Ability to interact with staff (at all levels) in a fast-paced environment.

Qualifications:

- Undergraduate degree required.
- Experience "managing up".
- Proven ability to organize and coordinate a diverse number of projects
- Ability to communicate effectively with board members, staff, students, parents, media and representatives of external organizations.
- Time and data management using Microsoft Office and Google Calendar.
- Attention to detail and strong decision-making skills.
- Expert writing, editing and verbal communication skills.
- Knowledge of community and its history desirable.
- Demonstrated ability to handle matters requiring high levels of diplomacy, sensitivity and confidentiality.
- Must be intuitive, practical, discerning and mature.

**Salary**: From $50,005.00 per year

**Benefits**:

- Company pension
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Executive support or Administrative support: 3 years (preferred)

Ability to Commute:

- Toronto, ON M3H 5J8 (required)

Ability to Relocate:

- Toronto, ON M3H 5J8: Relocate before starting work (required)

Work Location: In person

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