Tsa & Administrative Systems Officer
4 weeks ago
**About Durham College**:
Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the GTA’s Top 100 employers.
The college offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, justice, media, art and design.
With a focus on experiential learning, DC graduates are known for having the skills and knowledge employers need. More than 104,000 alumni represent the college, both locally and around the world.
Serving the Durham Region and Northumberland County communities for over 50 years, with campuses in Oshawa and Whitby, the college offers over 12,500 full-time post-secondary and apprenticeship students access to more than 145 full-time post-secondary programs - including four honours bachelor degrees and nine apprenticeship programs. Led by over 1,860 full
- and part-time staff, DC has an estimated annual economic impact of more than $913 million on Durham Region.
**DUTIES AND RESPONSIBILITIES**:
The primary focus of the Training Support and Administrative Systems Officer position is to accurately input data into the EOIS-CaMS information management system. As a key contributor to the organization's backend operations, the job centers around the accurate input and organization of data into various systems and databases. This position involves mínimal client interaction, the focus is on technical proficiency in data entry.
The incumbent is responsible for entering, verifying, and reviewing the data to ensure it is entered in accordance with established Literacy and Basic Skills guidelines and procedures. The incumbent will ensure that all client information gathered is kept secured and confidential.
- Maintain information tracking systems relating to client records.
- Ensuring accuracy of the MLITSD database EOIS-CaMS.
- Collection of departmental statistics
- Coordinating the collection and processing of client information with community-based Essential Skills facilitators and Academic Upgrading staff.
- Create client case files, ensuring that any referrals, milestones, culminating tasks, and surveys are entered into the EOIS-CaMS database for each client before closing.
- Utilize the student record system (Banner) database to create course registration numbers (CRNs), and transferring course CRNs from term to term.
- Prepare the Training and Support Allowance for Academic Upgrading students and Essential Skills clients utilizing the Learning Management Platform DC Connect, ensuring compliance with MLITSD guidelines.
**QUALIFICATIONS**:
1. A minimum of a three-year diploma/degree in Business Administration or equivalent.
2. A minimum of five (5) years of work experience with detailed knowledge of and proven ability in the use of the EOIS-CaMS Ministry database.
3. Knowledge of Banner student information system is preferred.
4. Familiarity with Literacy & Basic Skills policies and guidelines.
5. Advanced MS Office Suite skills.
**Required Skills**:
Starting Rate: $33.38; Four Year Rate: $38.75
Full-time Support Staff Position Opportunity: Temporary Employee Replacement (Appendix D, see page 109 of collective agreement) - May 2024 - June 2025
Required Experience
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