Administrative Assistant

5 months ago


Toronto, Canada ECC Full time

ECC is seeking an **Administrative Assistant **in our Port Hope office. This position is responsible for providing support and coordination for staff and management in carrying out administrative duties and special assignments. In this position, you will:

- Manage incoming and outgoing mail/faxes/deliveries
- Complete general administrative duties: photocopy, filing, maintaining supplies
- Collaborate with staff and management in completing various operations-related administrative activities
- Prepare routine correspondence in an accurate and timely manner
- Interface with clients, representing the Company with professionalism and courtesy
- Manage various documents (plans related to construction, reports, logs) keying in information, updating and revising as directed, distribution, and retention
- Compile data from multiple sources and synthesize information in document preparation
- Serve as a key coordinator of calendar management and assist in organizing work schedules for field staff
- Manage project related invoices, including preparation, tracking, and coordination with internal departments for distribution
- Schedule in person and web based meetings as well as teleconferences as needed.
- Provide support and interface between procurement staff and project for project procurement activities
- Aid in completing progress reports, schedule updates, and expense reports in a timely and accurate manner
- In addition to the accountabilities above, other responsibilities, tasks, and deliverables may be assigned to the incumbent of this position

**Requirements**:

- Must be able to obtain Canadian Security Clearance
- Proven ability to work effectively with colleagues in multiple locations, remotely
- Demonstrated success in delivering dependable service to customers
- Skilled in managing large volumes of detailed information accurately
- Adept at responding to critical requests, limited turnaround times, and demanding deadlines
- Intermediate knowledge of grammar, punctuation, and spelling
- One year of experience as an Administrative Assistant; preferably with a Government contracting program environment.
- **Education** - This position requires a High School diploma or equivalent. Equivalent combination of education and experience may be substituted for this requirement.

**Preferred Qualifications**
- Basic understanding of contract language
- Previous hands-on experience using electronic meeting management software
- Adobe skills

ECC targeted hourly rate for the Toronto, ON area is $28.85.
- Medical/Dental/Prescription/Vision Exam (1 every 24 months)
- Glasses, Contact Lenses ($200 every 24 months)
- Life Insurance, Short and Long Term Disability Insurance
- Employee Critical Illness Insurance ($25,000)
- Vacation and Holiday Pay
- RRSP Plan with ECC matching of 5% of your elective deferrals
- Wellness Program
- Educational Assistance, Mentorship Program, ECC University
- Employee Referral Bonus Program
- Company-matching charitable giving program



  • Toronto, Canada 247 Labs Inc Full time

    **Introduction**: We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time. **Responsibilities**: - Administrative Support: - Assist in the preparation of regularly scheduled reports. - Assisting in setup the employee tools. - Other administrative support as requested by the managers -...


  • Toronto, Ontario, Canada Ontario Ltd Full time

    Job Title: Administrative AssistantJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ontario Ltd. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team,...


  • Toronto, Canada Acara Solutions Full time

    **Duties**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. - Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs. - Organize catering for team meetings. - Assisting with a...


  • Toronto, Canada Young Family and Cosmetic Dentistry Full time

    Administrative Assistant Successful, Established Company! Competitive Pay + Incentives! Fun Environment! Many Advancement Opportunities! We have an exciting opportunity for a talented Administrative Assistant! We currently have a highly trained dental team and are looking for the next great Administrative Assistant to join our team! We are only looking...


  • Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...


  • Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...


  • Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - Assisting in daily office duties, and managing our organization’s general administrative activities. - Coordinate Summer Camps and other events - Attending to daily task's QUALIFICATIONS AND...


  • Toronto, Ontario, Canada The Edge A Leader's Magazine Full time

    We are seeking an Administrative Assistant to join our team at The Edge A Leader's Magazine. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including typing and proofreading correspondence, sorting and processing applications, and maintaining office supplies.The ideal candidate will have 1 year to...


  • Toronto, Ontario, Canada Manpower Solutions Full time

    Job Title: Administrative AssistantManpower Solutions is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our staff, including coordinating seminars, conferences, and other events, as well as managing contracts and maintaining digital...


  • Toronto, Canada Richter LLP Full time

    **Richter Office Toronto** **Day in the life as an Administrative Assistant at Richter** As an Administrative Assistant, you will also be responsible for certain assigned administrative and operational tasks that require your high attention to detail and organizational skills. In addition, you will be the first point of contact for the firm, responsible...


  • Toronto, Canada Street Haven at the Crossroads Full time

    **Administrative Assistant - Full Time (1 Year Contract)** **Company Overview**: **Position Overview**: The Administrative Assistant will report to and provide comprehensive administrative support to both the Director of Housing and Shelter Services and the Director of Mental Health and Addiction Services. This role involves managing daily clerical tasks,...


  • Toronto, Canada Canada Lands Company Full time

    **Company**: Canada Lands **Location**: 70 Canuck Ave, Toronto, ON **Employment Status**: Employee (Full-Time) **Short Summary**: The Administrative Assistant provides administrative support to the Attractions and Real Estate teams and acts as receptionist and office services coordinator for the Downsview Park office. The Administrative Assistant maintains...


  • Toronto, Canada Gadge USA Full time

    Gadge CANADA is a leading national packaging supply and supply-chain solutions company. We have been in business since 1993 and have built a strong reputation for delivering high-quality packaging solutions to our customers. Our company has a wide distribution network and offers scalable service models to meet the unique needs of our clients. We are...


  • Toronto, Canada Baycrest Full time

    Administrative Assistant Tracking Code Job Description FUTURE OPPORTUNITY with the Ontario Centres for Learning, Research & Innovation in Long-Term Care at Baycrest ADMINISTRATIVE ASSISTANTS NEEDED Temporary 6-month contact Job Summary The administrative assistant performs administrative functions that support the effective and efficient...


  • Toronto, Canada Voxig Full time

    The Administrative Assistant will provide support for various administrative tasks, including managing schedules, organizing documents, and coordinating meetings. You will be responsible for ensuring smooth office operations and providing support to different departments as needed. **Key Responsibilities**: - Manage calendars and schedules for team...


  • Toronto, Ontario, Canada Rubini East West Indian Food Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Rubini East West Indian Food. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Administrative Tasks: Provide administrative...


  • Toronto, Ontario, Canada ONTARIO LIMITED Full time

    Job Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Ontario Limited. As an Administrative Assistant, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide administrative support...


  • Toronto, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Toronto, Canada Lifemark Health Group Full time

    Senior Administrative Assistant: Permanent Full Time Location: Remote The Senior Administrative Assistant is a dynamic and engaging individual who thrives in a fast-paced, people-focused environment. To be successful in this position, you will need to be an excellent communicator who gets energy from engaging with people and achieving results. You will...


  • Toronto, Canada Selrhub It Solutions Full time

    **Responsibilities**: - Provide administrative support to ensure efficient operation of the office. - Manage calendars, schedule appointments, and coordinate meetings and conferences. - Prepare and distribute correspondence, memos, and reports. - Maintain electronic and paper filing systems, ensuring proper organization and accessibility of documents. -...