Administrative Support

3 weeks ago

Regina, Canada City of Regina Full time

**Job ID**: 2505
**Openings**: 1
**Jurisdiction**: Out of Scope
**Division**: Corporate Services
**Department**: People & Organizational Culture
**Branch**: Organizational Well-Being
**Location Name**: Regina, Saskatchewan, CA
**Type of Posting**: Internal & External
**Employment Type**: Permanent
**Annual Salary**: $44,571.00 - $57,386.00 (2024 Rates)
**Date Posted**: November 26, 2024
**Closing Date**: December 10, 2024
Land Acknowledgement
We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.
Equity, Diversity & Inclusion
Position Summary
The Organizational Wellbeing Branch is seeking an organized, proactive, and detail-oriented Administrative Support professional to join our dynamic and growing team This branch leads organization-wide initiatives of Rewards and Recognition, Learning and Development, Psychological Safety, Equity/Diversity/Inclusion, Performance Management, Leadership Development and Employee Engagement.
The Administrative Support position will play a key role in the success of both the branch and departmental operations by providing essential coordination, logístical, and administrative support. As a vital team member, you will ensure smooth day-to-day operations while collaborating with a diverse group of professionals to drive the effectiveness and success of the department.
If you are looking for a role where your skills are valued and your contributions make a meaningful impact, this is the perfect opportunity for you. Key Duties & Responsibilities
Manage and coordinate meeting and appointment schedules.
Prepare and assemble information packages, reports, correspondence, and background materials.
Provide logístical support for meetings, including scheduling, preparing agendas, distributing materials, and ensuring smooth execution.
Respond to inquiries and requests for information from internal and external stakeholders.
Build and maintain positive relationships across departments.
Maintaining a training database, organizing and managing accurate records and collaborating with internal employees on training logistics.
Compose, proofread, and finalize various forms of correspondence and reports.
Maintain the office filing system and manage document organization.
Collaborate on onboarding and job-related training for new team members.
Support the branch administration of Rewards and Recognition program logistics, maintenance of records and regular communication with stakeholders.
Provide support for in-person and on-line learning platforms, oversight of our Learning Centre and supporting external training facilitators while on site.
Support the department’s operational success by addressing workflow interruptions and adjusting priorities as needed. Key Qualifications
High-level proficiency in Office 365 (Word, Excel, PowerPoint, Outlook) is required. Experience working with Learning Management Systems (LMS) and Oracle databases is a preferred asset.
Strong organizational skills with the ability to manage multiple priorities and meet deadlines while maintaining accuracy.
Excellent verbal and written communication skills for clear and professional interactions.
Familiarity with standardized administrative processes and adaptability to evolving workflows.
Ability to build positive relationships and work effectively in a collaborative team environment and leading self with a customer service mindset.
Capacity to adjust to changing priorities, manage interruptions, and maintain focus in a fast-paced setting.
Skilled at identifying practical solutions to challenges using established practices, policies, and procedures.
**Additional Requirements**:
Proof of education is required.
Additional assessments may be conducted to evaluate competencies, skills, and knowledge.

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