Purchasing Clerk

2 months ago

Cambridge, Canada Cambridge Memorial Hospital Full time

Overview:
Join a hospital where everyone makes a difference Cambridge Memorial Hospital (CMH) is a thriving community hospital that proudly provides acute care services including: Emergency, Surgery, Medicine, Women’s and Children’s Health, Intensive Care, Mental Health, and Inpatient Rehabilitation.

Our vision is to **_creating healthier communities together_**_._ Our dedicated and skilled staff are passionate about providing outstanding patient-centred care, and an exceptional patient experience to residents of the Waterloo Region and beyond.
- Healthcare of Ontario Pension Plan (HOOPP)
- Group Benefits, including Health & Dental, for full time employees
- Employee & Family Assistance Program
- Career Development & Education Grant
- Wellness & Wellbeing Program
- Diversity, Equity & Inclusion Initiatives

**Job Description**:
**Salary**

$21.853 - $23.797

**Schedule**

Days - Monday to Friday

**Shift**

8 hours

**Expected Average Number of hours**: 37.5 hours (not a guarantee of hours)

**Position Summary**:
This position provides general clerical support to the Purchasing department on a temporary full time basis Monday to Friday during the day and reports directly to Manager Purchasing and Supply Chain. The primary responsibility is to act as a liaison between clients (staff, internal customers, suppliers, and visitors) and Purchasing Supply Chain and act as the first point of contact when requests for service are required. The physical demands of the role may include but are not limited to prolonged sitting, standing, walking, bending, lifting, pushing and pulling. This position contributes to ensuring there is a safe environment for patients, staff and visitors.

**Duties and Responsibilities**:

- Reception, communication with suppliers along with supporting both the purchasing and distribution department
- Create, process, and update Purchase Orders (PO’s) daily, expediting when required
- Retrieve and review EDI acknowledgements
- Process product returns and service/repair Purchase Orders as required
- Run backorder report and follow-up on all outstanding orders advising end users, where applicable
- Assist buyers with Requests for Quotations (RFQ’s)
- Work with Receiving to resolve any delivery issues
- Maintain and update vendor and item data in Meditech
- Run Reports, Back Order, Accounts payable, Electronic Requisitions and month end reports
- Reconcile AP exceptions as required
- Maintain and update Meditech
- Create and post schedule for Distribution Staff
- Log distribution departments schedule, including vacation and absences in Meditech
- Data entry, filing, and clerical duties as required
- All other duties as per job fact sheet.

**Skills and Qualifications**:

- 3-5 years of current clerical experience working in Meditech is required
- Post Secondary Education in purchasing or equivalent required
- 1-2 years if supply chain experience required
- Proficiency using Microsoft Office, Word, Excel, Outlook is required
- Strong computer skills and some knowledge of computer databases and office equipment required
- Excellent communication skills (both verbal and written)
- Working knowledge of Materials Management module considered an asset
- Ability to work and thrive in a fast-paced environment
- Problem solving skills and the ability to adapt to shifting priorities
- Ability to interact directly with suppliers and hospital staff is required
- Excellent interpersonal skills, team player, self-motivated, detail-oriented
- Exceptional organizational skills and the ability to complete multiple complex tasks and meet deadlines
- Flexible and open to change
- Demonstrated ability to attend work on a regular basis is required
- The successful external applicant is required to provide the applicable criminal record check, as requested by Human Resources, in accordance with federal and provincial legislation. Valid criminal record checks are in original format and dated with two months from date of conditional offer from CMH._
- Cambridge Memorial Hospital is committed to providing and fostering a respectful workplace. All reasonable accommodation will be made to support participation in the recruitment process. Where needed, accommodations for disabilities will be provided, on request, to support participation in all aspects of the recruitment process._**_We thank all those who apply, however only those selected for an interview will be contacted._

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