Research Finance Clerk

3 weeks ago

Cambridge, Canada Conestoga College Full time

**Requisition Details**:

- **Job Title**:Research Finance Clerk**:

- **Requisition #**:23-1244R1**:

- **Campus**: Cambridge
- **Department**: Research & Innovation
- **Payband**: E
- **Starting Rate**: $27.81
- **Payband Range**: $27.81 - $32.24
- **Hours/Week**: 37.5
- **Posting Date**: Monday, March 4, 2024
- **Closing Date**: Monday, March 11, 2024 at 11:59 PM EST
- **Vacancy Type**: Support Staff - Full-time

Support Staff Full-time Replacement Position

(First consideration for Support Staff and Academic positions will be given to internal applicants in accordance with the respective Collective Agreements)

Reporting directly to the Director of Research Operations, the Research Finance Clerk position plays a crucial role in providing financial services assistance to the team supporting the financial management of applied research projects at the Office of Research Services (ORS). The primary responsibility of this position which will include tasks such as financial tracking, reporting, procurement, and coordination of financial activities.

**Responsibilities**:

- Support the tracking of financial transactions, including cash and in-kind contributions, invoices, and other procurement activities
- Monitor and reconcile financial records
- Monitor in-kind and cash receivable and ensure timely collection
- Assist with preparing financial reports for research projects, including monthly, quarterly, and annual reports
- Support the collection, organization, and analysis of financial data
- Support financial reporting activities and track reporting due dates
- Support the creation of guidelines for reporting activities
- Interpret compliance guidelines from funding agencies to support report compilation and submission
- Process invoices and expense claims and ensure they are charged to the correct accounts and funding sources
- Prepare and process purchase orders, journal entries, and other financial transactions as required
- Follow up on outstanding invoices for cash and in-kind commitments
- Coordinate meetings, prepare agendas and pull required data
- Collect and organize data and updates related to research projects
- Organize back-up records in the appropriate SharePoint folder
- Assist with journal entry processing and identify process improvement opportunities

**Qualifications**:

- Three-year Diploma in Accounting, Finance, Business Administration, or related field of study is required
- Minimum two years of relevant practical experience in a role completing financial accounting, financial tracking, and financial reporting activities is required
- Experience with financial accounting, preferably in a research or academic environment
- Demonstrated experience with online reporting tools
- Strong computer skills including ability to work with a broad range of information systems.
- Proficiency with Microsoft Office, especially Excel
- Knowledge of funding agency compliance guidelines would be an asset
- Strong analytical skills and attention to detail
- Ability to manage multiple tasks and deadlines
- Excellent interpersonal and customer service skills
- Excellent communication skills, both written and verbal
- Experience working independently to create information and documentation for review

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