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Administrative Support 09

1 month ago

Hamilton, Canada St. Joseph's Healthcare Hamilton Full time

**Administrative Support 09**:
**Position Details**:
**Department**: Lab Administration - Office
**Employee Type**: Temporary, Part Time
**If Temporary, Number of Weeks**: 52
**Union**: CUPE
**Openings Remaining**: 1

**Schedule**:
**Work Days**: Monday to Friday
**Time of Day**: Days
**Shift**: 7.5 hour
**This position may be scheduled at any of the following sites**: Charlton Campus (Hamilton Downtown)

**Application Dates**:
**Opening Date**: 28/03/23
**Closing Date**: 04/04/23 Applications must be received online by 12:00 midnight on the Closing Date

**Position Description**:
**Temporary position - approximately 52 weeks**

***
Reporting to the Office Operations Manager and assigned laboratory manager/professional staff, this position supports a variety of activities within the Hamilton Regional Laboratory Medicine Program (HRLMP). All duties are handled in accordance with the mission, vision, values of the HRLMP and SJHH.

**QUALIFICATIONS**
- Post-secondary in Medical Office Administration / Medical Secretary Diploma
- Minimum one-year experience providing administrative support in a hospital setting
- A minimum of 1-2 years' experience in a laboratory setting is an asset
- Demonstrated knowledge of laboratory medical terminology, in particular pathology and virology
- Intermediate skill level in MS Office: Word, Excel, PowerPoint, Adobe professional required to prepare reports, agendas, minutes, presentations and educational materials
- Intermediate typing skill of 45 WPM
- Ability to work in a busy team environment, maintain professional relationships with colleagues while handling multiple tasks, conflicting priorities and frequent interruptions
- Demonstrated advanced oral and written communication skills including grammatical aptitude, good spelling, punctuation and superior proofreading skills

**RESPONSIBILITIES**
- Maintains confidentiality and release of information in accordance with hospital policy at all times
- Assists in entering public health reports and calling critical test results to providers, register laboratory tests and consultations through the use of Dovetale and HHS Epic
- Using EPIC, enters requisitions for regional consultations, triage and prepare documentation to send specimens for specialized testing within HRLMP and external partners, look up results and oversight of status of cases, proofread and correct reports from pathology assistants and pathologists
- Prepare reports, agendas, minutes, databases, presentations and other materials as requested
- Provide administrative support to troubleshoot issues with the Paradigm database for all staff
- Assists in administrative preparatory activities for laboratory accreditation
- Provides support for various financial processes i.e. RMA. OHIP billing and education trust fund accounts, travel expenses, purchase orders and requisitions, University Research accounts, timesheets, various invoices and billing statements, etc
- Ensures all supplies and/or services required by the Program are adequately stocked and/or requisitioned in a timely manner
- Performs other office duties as assigned by the Manager

**HOURS OF WORK**
Monday to Friday; days

**WAGE RATE**
Hourly: $25.58.... $26.71.... $27.81 (plus 14% in lieu of benefits)
- St. Joseph’s Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the _Mission, Vision, and Core Values_ of SJHH._

**We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process.**

**Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

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