Project Administration

1 month ago

Greater Sudbury, Canada Bird Construction Full time

Project Administration

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

Reporting to the Project Manager, the Project Administrator will be responsible for: time sheet processing, file maintenance, employee onboarding and daily reporting. They will work closely with the rest of the site team and offer support as needed.

Note: This position will require to work in Northen Ontario (In Timmins)

What You Will Be Working On
- Project Administration
- Prepare electronic timesheets based on field timesheets.
- Check security passes & ensure facility access only to authorized personnel.
- Ensure security and order are maintained within the facility
- Input timesheet data into SAP.
- Inputting data into Maximo.
- Reconcile payroll hours.
- Filing of timesheets.
- Update crew lists.
- Maintain employee files.
- Prepare daily force reports.
- Prepare daily swipe report.
- Monitor and order office supplies as required.
- Complete other administrative duties and reports as directed by the Project Manager and Site Supervisor.
- Onboarding
- Compile the required forms for new employees to complete.
- Collect safety and trade tickets from the new employees.
- Ensure that forms are completed correctly, and the required tickets are valid.
- Send the completed documents to payroll and human resources.
- Send the tickets to safety for the safety file.

What We Are Looking For
- High school Diploma
- 2-4 years’ administrative construction experience
- Advanced computer skills specifically in MS Excel, MS Word, and SAP an asset
- Highest standard of professional ethics, confidentiality, and integrity
- Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges
- Ability to effectively prioritize and execute tasks independently with strong time management skills to meet deadlines in a high-pressure environment
- Ability to forge, grow and maintain positive relationships
- Strong interpersonal, critical thinking, analytical and problem-solving skills
- Strong organizational skills, including effective prioritization and follow up
- Self-motivated, action oriented and ability to work collaboratively in a team environment or independently on routine tasks with a positive attitude and exceptional customer service
- Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment
- Superior written and verbal communication skills

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

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