Commercial Project Coordinator

3 weeks ago


Richmond, Canada Ashton Mechanical LTD Full time

**Overview**
Ashton Mechanical Group’s commercial division has reached unprecedented growth and we are expanding our operation to support this. We require a Project Coordinator/Administration to support our Senior Estimator/Project Manager in organizing various installation projects while working daily with the CSR/dispatch team.

**Responsibilities**
- Answer inbound phone calls from clients and triage service requests
- Schedule simple plumbing and HVAC service calls
- Liaise between dispatchers, field technicians, other trades, clients, Project Team, and Division Manager
- Address client concerns in a professional manner; clients include property managers, caretakers, owners, and operation managers
- Schedule all accepted quotes and projects for the commercial division
- Notify clients of schedules and provide notices for possible building disturbances
- Coordinate subcontractors to keep all projects on schedule and on budget
- Pull required permits and call for pre/final/re-inspections on projects
- Assist with procurement and delivery of project materials and equipment
- Assist with overall administration of mechanical projects from launch phase until completion
- Follow up on and resend quotations to clients as needed
- Prepare and maintain relevant documents, reports, and records
- Maintain good working relationship with suppliers, consultants, clients, end users, and coworkers

**Qualifications**
- High school diploma / GED required
- Knowledge of HVAC/R and Plumbing is an asset
- Preference given to those with a mechanical and construction background
- Expert verbal and written communication skills with an excellent command of the English language
- Advanced customer service skills
- Time management, ability to multi-task and deliver results on-time
- Ability to work within multiple and conflicting deadlines
- Ability to work under pressure in a fast-paced environment
- Highly organized, detail-oriented, and possesses strong critical thinking skills
- Minimum 2 years of planning and scheduling experience
- Proficiency in Microsoft Office

**Job Types**: Full-time, Permanent

Pay: $55,000.00-$60,000.00 per year

Additional pay:

- Bonus pay
- Overtime pay
- Retention bonus

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Overtime

**Experience**:

- Communication skills: 1 year (required)
- Customer service: 2 years (required)
- Time management: 1 year (required)

**Language**:

- English (required)

Work Location: In person

Expected start date: 2024-11-22


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