Executive Assistant

3 months ago

Ottawa, Canada CFMWS Full time

**WHO WE ARE**
CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and banking discounts and customized financial services. At Canadian Forces Morale and Welfare Services (CFMWS), we love what we do. And we live it too.
**THE ROLE**
As an Executive Assistant, you will deliver the administrative services for the division and support the division head and management team. You will manage the agenda for the division head including scheduling appointments and meetings, coordinating travel arrangements, preparing site visit agendas and documentation and preparing travel claims and expense reports. You will manage correspondence and inquiries and organize and plan conferences and meetings.

The Executive Assistant, will manage the acquisition of division supplies, equipment, services and accommodation. You will record financial transactions and assist in the preparation of the division’s budget. You will also control and coordinate Access to Information and Privacy requests referred to the division.

This is a hands-on role, with lots of interaction with colleagues throughout the organization. If you are passionate about administrative support, understand the value of people, and are detailed oriented and organized, this is the opportunity for you.
**QUALIFICATIONS NEEDED** Education, Certifications and Licenses**

College diploma or certificate in Administration, Office Administration, Secretarial Science, or a related field

**Experience**

In office administration and project management

In developing and implementing administrative and office procedures

In budget administration

In records management

In maintaining filing systems

In drafting correspondence and reports

In making travel arrangements

**Competencies**

Client focus, organizational knowledge, communication, innovation, teamwork and leadership
**LANGUAGE REQUIREMENTS**
Bilingual Essential

Reading: Advanced

Writing: Functional

Oral: Advanced
**BENEFITS AVAILABLE** Health Benefits**: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.

**Work Life Balance**: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

**Retirement Planning**: A Defined Benefit Pension Plan and Group Savings Plans.

**Learning and Development**: Tuition Assistance Program and Advanced Learning Program, payment of professional association memberships, online learning opportunities and second language training.

**Perks**: Discounts through CF One Member Appreciation.

**OTHER INFORMATION**
This is a hybrid position with an assigned work location allowing the employee to work partly from a corporate office and partly from a home office in accordance with the CFMWS Flexible Work Options Policy, and with approval from the direct manager.

**First Role - SISIP**

Be part of a team of financial experts who members of the Canadian Armed Forces community rely on for customized financial advice. SISIP Financial oversees insurance products, work benefit and pension programs, financial planning services, debt counselling and investments tailored to the Canadian military and their families. SISIP Financial has 22 branches across Canada, with experts uniquely embedded in military communities.

**Second Role - MFS**

Deliver essential programs and services supporting family health, wellness and stability to members of the Canadian Armed Forces community, as part of Military Family Services. MFS works with relevant organizations to provide counselling and referral services, health programs, education and training, scholarships and childcare, relocation and deployment support and veteran programs to the CAF and their families.
**START DATE**
21 October 2024
**INCLUSION AND ACCOMODATION**

Job Reference: CFMWS12228

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