Administrative Officer

2 weeks ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Faculty of Science -> Physics & Astronomy- Posting Close Date- 24 April 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $68,897.00 - $89,609.00- Additional Posting Information-
- Salary posted will be pro-rated based on FTE- Classification- SG11- Employee Group:
- PEA - Regular- # of Hires Needed- 1- Category- Education, Training, and Library- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

**The salary range for this position is**:
**Recruitment range: $68,897- $75,964 **starting salary determined by the PEA Collective Agreement.

**Performance range: starting salary to max of $89,609** is available through annual performance increases.
- Job SummaryThe Department of Physics & Astronomy is a large Science department with 26 faculty members, 18 staff members (CUPE 951 and PEA), over 100 graduate students, 25 researchers, and 58 Adjuncts in affiliated institutions such as the BC Cancer Clinic, Vancouver Island; the Herzberg Institute, and TRIUMF.

Mandate: The Administrative Officer (AO) is responsible for the administrative, financial and management functions of the division. This position works closely with the Chair of Physics & Astronomy. This role works collaboratively with the staff and other segments of the university community as well as with other academic institutions and the general public.

Objectives:

- Oversees and manages course delivery within department
- Supervision of administrative staff including recruiting, performance development, coaching, and workload management.
- Manage budgets, forecast and maintain budgetary controls while conducting expenditure analyses.
- Act as a resource to Chair and other departments to ensure safety and security policies and procedures are in place
- Job RequirementsThis position requires a bachelor’s degree in an appropriate discipline plus 3 years of administrative and supervisory experience or an equivalent combination of education and experience. The ability to promote effective working relationships with faculty and staff and the ability to handle sensitive and confidential information with tact and diplomacy is essential. Knowledge and experience in a university setting would be considered an asset.

Essential skills include:

- Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive working and learning environment.
- Excellent analytical, critical thinking and problem solving skills
- Excellent communication skills, both written and verbal
- Ability to build and maintain productive working relationships with all stakeholders
- Ability to work independently and collaboratively in a team environment
- Proven track record achieving project goals on time and produce deliverables of a high quality
- Demonstrated administrative and organizational skills
- Demonstrated leadership, supervisory skills and the ability to inspire a team

**Territory acknowledgement**

We acknowledge and respect the lək̓ʷəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.

**Equity and Diversity Statement**

**Accessibility Statement

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