Administrative Assistant

3 weeks ago

Lower Sackville, Canada Aztek Solar Ltd Full time

As the Administrative Assistant, you will be responsible for various tasks to ensure the office runs smoothly. This will include preparing documents for permits, communicating with customers, keeping the CRM updated, light bookkeeping, and assisting the Office Manager.

**Job Duties & Responsibilities**:

- Prepare, send, and manage the various documents required to obtain permits and approvals.
- Coordinate and manage appointments with clients, subcontractors, installers, and salespeople.
- Maintain CRM and ensure all notes, photos, permits, etc., are up to date.
- Sending post-installation documents & invoices to customers.
- Assisting with accounts payable & receivable.
- Generate reports for open jobs, payroll, and inventory.
- Fleet management; responsible for booking service appointments, vehicle registration dates, fuel cards, etc.

**Qualifications**:

- Completion of an office administration course would be considered an asset.
- Minimum of 2 years experience in office administration.
- Experience in the solar industry or other service trades would be considered an asset.
- Good working knowledge of MS Office & Google Workspace.
- Previous experience working with and maintaining a CRM database.
- Excellent knowledge of social media platforms.
- Must be mature and responsible with a strong work ethic.
- Must be a self-starter that is able to work independently.
- Must have excellent written and verbal communication skills.

Aztek Solar Ltd is an equal opportunity employer committed to creating a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

**Job Types**: Full-time, Permanent

**Salary**: From $20.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Lower Sackville, NS B4C 3P2: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 2 years (required)

Work Location: In person

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