Finance Coordinator

2 weeks ago

Scarborough, Canada CEE Centre For Young Black Professionals Full time

**About CEE**:
**Main Purpose of the Job**:
The Finance and HR Coordinator is responsible for overseeing, coordinating and administering the financial records, Preparing finance package, systems and processes of the CEE Centre for Young Black Professionals, hereinafter (CEE, the organization) including benefits, budget tracking, purchases, record keeping, banking, insurance and all related financial and office administration. The Finance and HR Coordinator is also responsible for HR tasks such as recruitment, staff onboarding, offboarding, policy creation, policy maintenance, and general HR requests to the HR inbox.

**Objective**:
To provide and ensure consistent, timely and accurate financial management and administration of the organizations finances, financial systems, processes, and records in order to meet CEEs financial goals. To assist in ensuring compliance with all appropriate regulatory, policy and legal requirements, and to assist in securing and maintaining the long-term financial viability and stability of CEE.

**Reports to**:
Finance Manager with directives from the Director of Finance

**Duties and Responsibilities**:Accounts Receivables**:

- Monitor and track funds and invoices for City of Toronto - TESS programs through

POES portal and ensure invoices are prepared and submitted on time.
- Ensure entry of TESS invoices in QuickBooks.
- Monitoring mails in the office and ensuring deposit of cheques weekly. Entry of the cheques in QuickBooks.

**Bank and Credit Card Reconciliation**:

- Preparing the allocation sheet for each transaction in bank statement and credit card statement so that it can be entered into QuickBooks.
- Preparation of Program split document and making sure expense are split to different programs according to the budget.
- Perform month-end and year-end procedures including, but not limited to month-end credit card reconciliations and assist in year-end working papers for the organization’s annual audit.

**Financial Budgeting and Reporting**:

- Entering Bank and Credit card transactions in QuickBooks.
- Posting Journal entries for reclassification of payroll expense in QuickBooks monthly.
- Preparation of Finance Package to be presented to the finance committee on a monthly basis.
- Updating and tracking the revenue projections file with funds received on a monthly basis.
- Assist with updating and tracking the global budget and revenue projections file with new funding or rejected fund details.
- Assist with updating global budget according to the fund changes, fund reallocations and staffing changes in organization.
- Assist in the preparation of the annual budget for Board approval.
- Provide regular reports on all CEE financial activities as required and directed by the Finance Manager, in all departments and areas, including but not limited to monthly cash flow reports, donor reports, accounts payable and receivable reports, operational

financial statements.
- Administer and coordinate all financial processes of the organization including, internal accounts, accounts payable and accounts receivable, program stipends, statutory remittances, insurance, budget monitoring, and other financial systems and processes as required.

**Other Finance Tasks**:

- Ensure appropriate policies procedures, and processes with respect to financial transactions (including but not limited to cheque requisitions and related authorization, budgetary expenditures, pay and benefits) are followed.
- Maintain the confidentiality of CEEs financial business and other private information and records.

**Qualifications**:

- Successfully completed a four-year technical, business, or related discipline degree or equivalent experience.
- Proficiency with MS Office, particularly Excel and Word, and with specific experience with computerized Finance system (QuickBooks & Avidxchange)
- 2 - 3 year(s) of full-cycle finance experience is necessary
- Currently pursuing or actively working towards obtaining either a CPA, ACCA, or CIMA qualification is necessary.

Key Skills and Competencies
- Possess outstanding communication skills, both oral and written; understand the value of and use persuasive techniques.
- Proven analytical and problem-solving abilities.
- Ability to effectively prioritize and execute tasks in a high-pressure environment.
- Detail-oriented approach with ability to work under pressure to meet deadlines.
- Innate work ethic and attention to detail.
- Proven strategic planning skills and ability to be hands-on.
- Ability to be discrete and ensure confidentiality is maintained with personal records.
- Willingness to learn and a self-starter attitude.

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