Administrative Assistant, Field Education

2 months ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Faculty of Human & Social Dev -> Social Work- Posting Close Date- 5 March 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $3,805.00 - $3,920.00- Additional Posting Information:- Salary posted will be pro-rated based on FTE- Classification- PB7- Hours of Work- Monday to Friday, 8:30am - 4:30pm- Employee Group:
- CUPE 951 - Regular- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThe School and our partners, who are students, staff, sessional instructors, and faculty members, are committed to decolonizing, anti-racism, anti-oppressive, and social justice work in our leadership, research, and education. Our goals are to establish learning opportunities and/or objectives on-campus and in an online environment that promotes decolonial-equity, respect, responsibility, accountability, curiosity, collaboration, risk-taking, and creativity.

UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning, and work environments. In pursuit of our values, we seek members in our School, including our partner communities, who will work respectfully and constructively with diverse differences across multiple levels of power.

The School offers an undergraduate, Bachelor of Social Work (BSW), degree and three graduate programs (MSWF, MSWA, MSWI) that emphasize social justice, Indigenous, and anti-oppressive approaches to working with communities, families, and individuals. All of our programs are fully accredited by the Canadian Association for Social Work Education (CASWE).

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
- Job SummaryThe position provides administrative support to the Field Education Coordinators in the administration and coordination of field placement arrangements for all undergraduate and graduate Social Work students. The position also works closely with the Associate Directors of the School of Social Work and associated faculty and sessional lecturers teaching in the practicum courses across all programs. The support of this position is pivotal in ensuring timely, accurate, and safe student field experiences.

Support to the Field Education Coordinators involves providing data management of student and field education experience details including entry, tracking, reconciling, and generating reports using a variety information management systems.

The position supports practicum course delivery through assisting with student course registrations and assisting with organization and distribution of liaisons, agency supervisors and student orientation information.
- Job Requirements**Experience**:
This role requires a minimum of two (2) years of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training, and experience.

**Preference will be given to applicants with**:
Experience with UVic information systems (Banner, FAST Reporting, etc.)

**Knowledge/Skills/Abilities**:

- Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive working and learning environment.
- Excellent organizational and administrative skills including attention to detail, time management, and ability to accurately multi-task in a fast-paced environment
- Ability to work with a diverse population and with all levels of university personnel
- Experience providing support and coordination of committee work including minute taking.
- Demonstrated customer relations/service skills.
- Demonstrated experience in strong technical support skills and knowledge, including database management systems.
- Demonstrates flexibility and adaptability with procedural and technical change.
- Ability to exercise initiative, set priorities, work under pressure and meet strict and often emergent deadlines
- Ability to work independently with mínimal guidance and as part of a team.
- Exhibits excellent and effective verbal and written communication skills with the ability to adapt depending on audience.
- Demonstrated ability to consistently display professionalism, courtesy and empathy, and maintain confidentiality, in particular during complex and sensitive interactions involving emotional or stressful circumstances.

**Specialized Knowledge/Education**:
Secondary school diploma or equivalent.

**Territory acknowledgement**

We acknowledge and respect the lək̓ʷəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land c

  • Early Childhood Educator Assistant

    1 week ago

    Victoria, Canada First Step Kids Education Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: Experience an asset **Work site environment**: - Non-smoking **Work setting**: - Child care centre - Urban area **Tasks**: - Support early childhood educators in carrying out programs that promote the physical, cognitive, emotional and social development of children - Assist early...

  • Education Coordinator

    1 week ago

    Victoria, Canada NEED2: Suicide Prevention Education & Awareness Full time

    **NEED2 Suicide Prevention, Education & Support** Internal/External JobOpportunity **Hours per week**:up to 28 hours per week **Hours of work**:MostlyMonday to Friday during the day; Exact schedule to be decided in collaboration with theOperationsManager. Occasional weekend and evening available may be required. **Location of work**:Hybrid. This position...

  • Education Assistant

    2 weeks ago

    Victoria, Canada School District #62 (Sooke) Full time

    ONE POSITION FOR THE ENGLISH LANGUAGE LEARNING DEPARTMENT FOR THE SCHOOL DISTRICT WITH AN INITIAL ASSIGNMENT AT CRYSTAL VIEW AND RUTH KING ELEMENTARY SCHOOLS. THIRTY HOURS PER WEEK. THE ENGLISH LANGUAGE LEARNING (ELL) DEPARTMENT REQUIRES AN EDUCATION ASSISTANT TO ASSIST WITH THE INTEGRATION OF RECENTLY ARRIVED REFUGEE AND NEWCOMER STUDENTS INTO CANADIAN...

  • Office Administrative Assistant

    1 month ago

    Victoria, Canada Cantec Fire Alarms Full time

    Office Administrative Assistant **Company Overview**: We are a leading fire alarm services company dedicated to ensuring the safety and security of our clients' premises. Our team of dedicated technicians provides comprehensive service to existing fire alarm systems, and we are seeking a detail-oriented and organized individual to join our office staff as...

  • Office Administrative Assistant

    1 week ago

    Victoria, Canada Cantec Fire Alarms Full time

    Office Administrative Assistant **Company Overview**: We are a leading fire alarm services company dedicated to ensuring the safety and security of our clients' premises. Our team of dedicated technicians provides comprehensive service to existing fire alarm systems, and we are seeking a detail-oriented and organized individual to join our office staff as...

  • Administrative Assistant, Practice Education

    3 days ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty of Human & Social Dev -> Nursing- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 27 February 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,236.00 - $4,362.00- Additional Posting Information: - N/A- Salary...

  • Administrative Assistant

    7 days ago

    Victoria, Canada Devon Properties Full time

    Handle incoming calls and respond to inquires from property owners. - Manage and maintain documents and records (electronic files and hard copy files and contracts, backup, shared directories) efficiently and effectively, ensuring data/documentation integrity, timeliness for updates, and ease of reference or retrieval as required. - Assist with...

  • Education Consultant

    3 days ago

    Victoria, Canada Vancouver Public Education Alliance Full time

    **About Vancouver Public Education Alliance** VPEA, headquartered in Vancouver and represented by Shanghai Yuanbo Business Consulting co., LTD as its operating company in China, provides professional study abroad consultation, visa services and one-stop overseas supporting services. VPEA has over 20 years of experience in overseas study service. VPEA has a...

  • Educational Assistant

    2 months ago

    Victoria, Canada Victoria School For Ideal Education Full time

    E_ducation Assistant Classroom_ We are an Elementary school Kindergarten to Grade 8 and hiring for the 2023/24 school year as a full time position. If you would like to learn more about our school please visit our website at vsie.ca **Qualifications**: - Clean Criminal Record Check - Minimum 2 years working with kids 5 to 12 years old **Salary**:...

  • Education Assistant On-call

    2 weeks ago

    Victoria, Canada Toronto Catholic District School Board Full time

    **SCHOOL DISTRICT NO. 62 (SOOKE)*** **TITLE**:EDUCATION ASSISTANT** **QUALIFICATIONS**: - Completion of secondary school and additional specialized training. - Up to six months experience and or training applicable to the specific handicap identified. - Patience with and care for children, and a demonstrated aptitude for the work to be performed. - A love...

  • Education Assistant

    2 weeks ago

    Victoria, Canada School District #62 (Sooke) Full time

    EDUCATION ASSISTANT ONE POSITION FOR CENTRE MOUNTAIN LELLUM MIDDLE SCHOOL. THIRTY HOURS PER WEEK. TO SUPPORT STUDENTS IN A VARIETY OF CLASSROOMS INCLUDING A STUDENT/STUDENTS WITH AUTISM, NEEDING BEHAVIOUR SUPPORT AND LEARNING ASSISTANCE. **CANDIDATES MUST**: TAKE DIRECTION FROM TEACHERS AND SUPERVISORS WORK AS A MEMBER OF A TEAM AND FOLLOW STUDENT...

  • Education Assistant

    2 weeks ago

    Victoria, Canada School District #62 (Sooke) Full time

    EDUCATION ASSISTANT ONE POSITION FOR WISHART ELEMENTARY SCHOOL. THIRTY HOURS PER WEEK. TO SUPPORT STUDENTS IN A VARIETY OF CLASSROOMS INCLUDING A STUDENT/STUDENTS WITH AUTISM, NEEDING BEHAVIOUR SUPPORT AND LEARNING ASSISTANCE. **CANDIDATES MUST**: TAKE DIRECTION FROM TEACHERS AND SUPERVISORS WORK AS A MEMBER OF A TEAM AND FOLLOW STUDENT PROGRAM AS...

  • Education Assistant

    2 weeks ago

    Victoria, Canada School District #62 (Sooke) Full time

    EDUCATION ASSISTANT ONE POSITION FOR WESTSHORE CENTRE FOR LEARNING AND TRAINING (Colwod Campus). THIRTY HOURS PER WEEK. TO SUPPORT STUDENTS IN A VARIETY OF CLASSROOMS INCLUDING A STUDENT/STUDENTS WITH AUTISM, NEEDING BEHAVIOUR SUPPORT AND LEARNING ASSISTANCE. **CANDIDATES MUST**: TAKE DIRECTION FROM TEACHERS AND SUPERVISORS WORK AS A MEMBER OF A TEAM...

  • Education Assistant

    23 hours ago

    Victoria, Canada School District #62 (Sooke) Full time

    EDUCATION ASSISTANT ONE POSITION FOR DUNSMUIR MIDDLE SCHOOL. THIRTY HOURS PER WEEK. TO SUPPORT STUDENTS IN A VARIETY OF CLASSROOMS INCLUDING A STUDENT/STUDENTS WITH AUTISM, NEEDING BEHAVIOUR SUPPORT AND LEARNING ASSISTANCE. **CANDIDATES MUST**: TAKE DIRECTION FROM TEACHERS AND SUPERVISORS WORK AS A MEMBER OF A TEAM AND FOLLOW STUDENT PROGRAM AS DIRECTED...

  • Administrative Assistant

    2 months ago

    Victoria, Canada Pallan and Associates Full time

    **Administrative Assistant (one-year contract)** PALLAN & ASSOCIATES CPA is a professional accounting firm located in Victoria BC that specializes in corporate accounting and tax services for small to mid-sized Canadian companies. We provide high-quality service with a focus on business advisory, financial accounting and taxation, and work with many...

  • Administrative Assistant/bookkeeper

    1 week ago

    Victoria, Canada Green Horwood & Co LLP Full time

    **Qualifications, Experience, and Education**: - Seeking individuals with experience in office administration, preferably with some bookkeeping knowledge. - Educational background in business administration, accounting, or related field is a plus. - Proficiency in Microsoft Office is essential, along with a knack for quickly learning new software. -...

  • Administrative Assistant

    2 months ago

    Victoria, BC, Canada Stikky Digital Media Marketing Ltd. Full time

    Stikky Media is looking to add an experienced administrative assistant to our administrative team in Victoria, BC. This position will report to the Chief Financial Officer. In this role, you will get an opportunity to contribute to all administrative aspects of a fast-paced agency. This is a full-time position Monday through Friday 9:00 AM – 5:00 PM. To...

  • Specialized Education Assistant

    1 week ago

    Victoria, Canada School District #63 (Saanich) Full time

    **Location**: Children's Development CentrePosition: Specialized Education Assistant Assignment Type: Continuing Hours: 27.5 hours per week Additional minutes per day are included in the Current Shift' schedule above, which staff are expected to work daily in lieu of the spring break closure week in order to allow employees in continuing and temporary...

  • Administrative Assistant Ii

    1 week ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient & staffsafety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Education Assistant On-Call

    1 week ago

    Victoria, Canada School District #62 (Sooke) Full time

    EDUCATION ASSISTANT ON-CALL Terms of Employment: All instructional days, September through JuneKNOWLEDGE AND EXPERIENCE1. Secondary school graduation or equivalent 2. Education Assistant Certification or equivalent in related field or equivalent experience working with individuals with disabilities,