Administrative Assistant-fire Services

2 weeks ago


St Albert, Canada City of St. Albert Full time

**Cultivate your Career**:
As Alberta's 'Botanical Arts City', St. Albert is a community renowned for its botanical arts, its commitment to a green lifestyle and the cultivation of activities that provide for a well-rounded quality of life. Our employees provide over 66,000 residents with high-quality programs and services and are proud to contribute to making St. Albert one of the best places to live in Canada.

**The Opportunity**:
As Alberta's 'Botanical Arts City', St. Albert is a community renowned for its botanical arts, its commitment to a green lifestyle and the cultivation of activities that provide for a well-rounded quality of life. Our employees provide over 66,000 residents with high-quality programs and services and are proud to contribute to making St. Albert one of the best places to live in Canada.

The Fire Services team is currently seeking a qualified and dynamic Administrative Assistant to join their department for a permanent full-time position. As an Administrative Assistant, you will be tasked with a variety of general administrative duties and providing confidential clerical support for both administrative and operational functions.

Your strong attention to detail will be required to input data with accuracy into industry specific programs such as FDM and AAIMS. Your ability to learn quickly and understand the data being input will help you to recognize errors and anomalies.

You will assist in maintaining stationery and cleaning supplies, payroll administration and checking timesheets. The Administrative Assistant will also prepare documents, establish files, and process invoices by creating purchase orders in software called Agresso. You will also assist with tracking of staff registration and required organizational learning status for quarterly reports.

In this role, you will further support with receipt, storage, auditing and tracking of controlled and targeted substances. You will also assist with reconciliation of department purchase, use and possession of controlled and targeted medications.

The individual we are looking for is a team player with a strong eye for detail, combined with excellent time management, organizational and customer service skills.

**Qualifications**:

- High school diploma and completion of a post secondary administrative certificate program (such as an Office Administration Certificate) from a recognized post secondary institution.
- Minimum of two (2) years of related administrative support experience.
- A valid Class Five (5) Operator’s License is required.
- Knowledge of basic accounting would be beneficial.
- Knowledge of FOIP and HIA legislation
- Strong word and data processing skills using programs of the Microsoft Office Suite and HR Information Systems.
- This position demands the ability to effectively handle multiple tasks simultaneously.

**Hours of Work**:
We offer a compressed work schedule of 72 hours bi-weekly (Monday - Friday, 8:00 - 5:00 with a regular day off [RDO]every two weeks).

**Compensation**:
$48,196 - $57,522 per annum. In addition, the City of St. Albert offers a comprehensive benefit package.

**INFORMATION FOR APPLICANTS**:

- Applications will only be accepted to 10:00 p.m. MST on the closing date.
- Please note that the City will be conducting video conference interviews to minimize the potential spread of COVID-19.

**CONDITIONS OF EMPLOYMENT**:

- The successful applicant will be required to obtain a satisfactory police information check.
- Valid Class 5 Drivers License and a personal vehicle for work use are required.



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