Exam Coordinator

3 weeks ago

Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

Reporting to the Student Affairs Officer, the Exam Coordinator is responsible for ensuring the fair and proper conduct of examinations within our office. Under the direction of the immediate supervisor, the incumbent may perform some or all of the listed general administration functions. These functions are of high complexity, and the incumbent performs them using general instruction. This position supports the functioning of the Faculty of Law’s Student Affairs Office (SAO).

Exam coordinator tasks include acting as a liaison between invigilators, external McGill offices (including the Student Accessibility & Achievement (SAA) and SAO Staff during the examination period(s) and the preparatory time before each period. Shifts are available throughout the final exam period and in the 2 weeks preceding it. Working hours during the preparation week(s) are 9:00am - 5:00pm with a 1 hour lunch and breaks. Hours may vary, but will be communicated in the delay outlined in the AMUSE collective agreement.

Working hours during the examination period are depended on length of exams and may be slightly shorter or longer. It is expected that you will take a minimum 0.5hr break each day between morning and afternoon examination sessions. Any changes to the working hours must be approved by the Officer in advance.

As a temporary employee, your position is unionized under the Association of McGill University Support Employees (AMUSE) and your work conditions are included in a collective agreement contracted between AMUSE and McGill University.

Primary responsibilities (but not limited to):

- Assist in training of invigilators.
- Prepare classrooms for Final Examinations.
- Prepare related examination material;
- Exam room announcement
- Exam room student signature lists
- Confirm receipt of exam questionnaires
- Invigilators instructions
- Room seat cards
- Ear plugs
- Ensure appropriate numbers of invigilators are scheduled per examination period. Contact invigilators if back-up is required. Keep track of changes to invigilators schedules: days worked and/or canceled. Schedule break and rotation schedule for invigilators. (Approximately 10-15 invigilators are hired)
- Oversee invigilators and ensure they follow proper procedures.
- Oversee the distribution of examinations and all related material to invigilators according to Exam Rooms.
- Contact Examiners regarding questions in exam rooms.
- Review and confirm invigilators’ time sheets are completed weekly and hours indicated are accurate. Ensure the final payroll is completed before end of contract.
- Handle and record routine problems during examinations. Refer issues to Student Affairs Officer and Associate Dean (Academic) as necessary.
- Contact instructors regarding questions related to examinations during an exam.
- Follow up regarding any corrections or announcements made by instructors in an exam room. Ensure SAO staff has been advised of these announcements.
- Coordinate students writing exams due to conflicts and/or special arrangements.
- Help coordinate exams for students writing at the Student Accessibility & Achievement (SAA).
- Complete final tally of the total number of students writing exams and the total number of examination papers and/or booklets returned.
- Prepare and verify the examinations to be returned to instructors for grading, including Grading Memo and Delivery form.
- Remove all examination information from exam rooms after exams ended. Return exam rooms to original format after exams ended. Return exam hub room to original format.
- Submit a report at the end of the examination period.

Provide general assistance.

Possibility of renewal for Deferred Exam Period in Feb/March 2024 and Winter 2024 Final Exam Period.

Qualifications Required: Holder of a high school diploma or higher. Comfortable with handling computerized exams. Must be student-focused and service oriented. Punctual. Demonstrated adequate communication and organizational skills, and an ability to transmit and receive information accurately. Demonstrated ability to listen and efficiently assist students with problems. Ability to follow instructions and to work independently and as part of a team. Ability to act in an acceptable manner so as not to disrupt students writing the exam. English, spoken and read. French an asset.

______________________

Sous la responsabilité du responsable des affaires étudiantes, le coordinateur des examens est chargé de veiller à ce que les examens se déroulent de manière équitable et correcte au sein de notre bureau. Sous la direction de son supérieur hiérarchique, le titulaire peut exercer une partie ou l'ensemble des fonctions administratives générales énumérées. Ces fonctions sont d'une grande complexité et le titulaire les exécute en suivant des instructions générales. Ce poste contribue au fonctionnement du Bureau des affaires étudiantes (SAO) de la F

  • Exam Review Coordinator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Exam Review Coordinator is required to start 15 minutes prior to the opening of the Student Affairs Office, and will end 15 minutes after closing of the Student Affairs Office. Responsibilities (but not limited to): Under the supervision of the Student Affairs Manager, supports the SAO with the...

  • Exam Review Coordinator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Veuillez référer au guide pour obtenir des instructions sur la façon de postuler. Si vous êtes un employé actif de McGill (c.à-d. actuellement dans un contrat ou un poste actif à l'Université McGill), ne postulez pas via ce site de carrière. Connectez-vous à votre compte McGill Workday et postulez à cette affichage en utilisant le rapport Find...

  • Administrative Student Affairs Coordinator

    4 days ago

    Montréal, Canada McGill University Full time

    Veuillez référer au guide pour obtenir des instructions sur la façon de postuler. Si vous êtes un employé actif de McGill (c.à-d. actuellement dans un contrat ou un poste actif à l'Université McGill), ne postulez pas via ce site de carrière. Connectez-vous à votre compte McGill Workday et postulez à cette affichage en utilisant le rapport Find...

  • Administrative Student Affairs Coordinator

    3 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. - Position Summary: - Under the direction of the Graduate Studies Officer, the Administrative Student Affairs Coordinator provides administrative and student affairs support related to the Faculty’s Graduate and Postgraduate Teaching Programs. Participates in ensuring the smooth functioning of...

  • Ta Hire

    7 days ago

    Montréal, Canada McGill University Full time

    Veuillez référer au guide pour obtenir des instructions sur la façon de postuler. Si vous êtes un employé actif de McGill (c.à-d. actuellement dans un contrat ou un poste actif à l'Université McGill), ne postulez pas via ce site de carrière. Connectez-vous à votre compte McGill Workday et postulez à cette affichage en utilisant le rapport Find...

  • Invigilator

    7 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. HERE Hiring Unit: - Office for Student Accessibility & Achievemen_ - t_ Student Accessibility & Achievement (SAA) provides support services and reasonable accommodations to McGill students of all levels of study who experience a documented disability(ies) of a permanent, temporary, or...

  • Customer Success Coordinator

    3 weeks ago

    Montréal, QC, Canada CSA Group Full time

    We have updated our privacy policy to be in compliance with new data protection laws that take effect May 25, 2018. For more information about the revisions, visit our privacy policy page . We use Cookies to create the most secure and effective website experience for our customers. For more information about Cookies and how you can disable Cookies, visit...

  • Administrative Student Affairs Coordinator

    2 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as...

  • Administrative Student Affairs Coordinator

    6 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as...

  • Clinical Research Coordinator

    2 days ago

    Montréal, Canada Centre universitaire de santé McGill Full time

    **Organization description** Le Centre universitaire de santé McGill (CUSM) est un centre hospitalier universitaire intégré, reconnu à l’échelle internationale pour l’excellence de ses programmes cliniques, de sa recherche et de son enseignement. Le CUSM a pour objectif d’assurer aux patients des soins fondés sur les connaissances les plus...

  • Administrative Assistant

    7 days ago

    Montréal, Canada Concordia University Full time

    **Position Number**:50000578 / P2813A **Department**:MBA Program **Grade**:GR09 **Campus**:Sir George Williams (Downtown) **Salary**:$31.12 - $37.43 per hour **Union/Association/HR Policy**:CUSSU **Posting deadline**:March 27, 2024 Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is...

  • Black Affairs Student Coordinator

    2 days ago

    Montréal, Canada McGill University Full time

    Veuillez référer au guide pour obtenir des instructions sur la façon de postuler. Si vous êtes un employé actif de McGill (c.à-d. actuellement dans un contrat ou un poste actif à l'Université McGill), ne postulez pas via ce site de carrière. Connectez-vous à votre compte McGill Workday et postulez à cette affichage en utilisant le rapport Find...

  • Clinical Research Assistant

    7 days ago

    Montréal, Canada RESEARCH INSTITUTE OF THE MUHC Full time

    Clinical Research Assistant, NeoBrainLab (Neonatal Neurology) ***: The Clinical Research Assistant will be responsible for the set up, recruitment, screening, and accrual of neonates into the clinical trial, collecting and documenting patient information pertinent to the studies in the patient record, as well as, the clinical research files, as well as...

  • Office Agent Class I

    2 days ago

    Montréal, Canada Lester B. Pearson School Board Full time

    **VACC** **Director: Michael Clark** **_ Contract ends June 30, 2025_** **Qualifications**: Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or an attestation of studies recognized as equivalent by the competent authority, and have one (1) year of pertinent experience **AND** Have a...

  • Ta Anat 214 Systemic Human Anatomy Fall 2023

    2 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Hiring Unit: Department of Anatomy & Cell Biology Course Title and Course Number: ANAT 214 - Systemic Human Anatomy Estimated Number of Positions: 1 Total Hours of Work per Term: 90 hours Position Summary: - TA should attend classes and provide weekly office hours to students.- Prior to each...

  • Campus Secretary

    2 days ago

    Montréal, Canada OneSchool Global North America Full time

    Do you want to join an innovative and progressive school that offers small class sizes and a supportive and team environment? OneSchool Global is seeking a dynamic and creative Campus Secretary for our Montreal Campus (located in Baie-D'Urfe) - **Campus Secretary Responsibilities**:_ - Provide clerical and administrative support to the Campus Principal -...

  • Course-related Support-advising

    2 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Faculty of Science Contract Dates: 4 months contract - August 28, 2023, to December 8, 2023 Location: Bellairs Research Institute, Barbados We are recruiting a motivated individual to assist in the delivery of the academic content of the Barbados Field Study Semester in the Fall 2023. The...

  • Assistant, Undergraduate Program

    4 weeks ago

    Montréal, Canada Concordia University Full time

    **Position Number**: 50000452 / P2713B **Department**: Applied Human Sciences **Grade**: PE236-8 **Campus**: Loyola (NDG) **Salary**: $30.84 - $36.70 per hour **Union/Association/HR Policy**: CUSSU **Posting deadline**: February 6, 2023 Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University...

  • Network Controller

    6 days ago

    Montréal, Canada Siemens Energy Full time

    Experienced Professional **JobTitle: Network Controller (Union Lodge 2468)** **A Snapshot of Your Day**: Thisrole is responsible for management of engines, modules and component productionorders and networks. Ensuring thedelivery of parts to the build line and ultimate allocation to customerrequirements. This position is a permanent full-time position and...

  • Health and Benefits Actuarial Consultant

    7 days ago

    Montréal, Canada Aon Full time

    As part of an industry-leading team, you will help empower results for our clients by delivering innovative and effective solutions supporting our Health Solutions practice. This is a hybrid role with the flexibility to work both virtually and from our Montreal office. Aon is in the business of better decisions At Aon, we shape decisions for the better to...