Probation and Parole Administrative Support Clerk

2 weeks ago

Niagara Falls, Canada Ontario Ministry of the Solicitor General Full time

Are you an administrative professional looking for an exciting opportunity to serve a diverse community? If so, join our team where you will collaborate with criminal justice partners and community organizations while providing clerical, administrative, and reception support services.

**Please Note: This posting includes the following positions**:

- a permanent position working in Welland
- a permanent position working in Niagara Falls
- a temporary 12-month with possible extension position working in St Catharines

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

**In this role you will**:

- provide reception duties and maintain standards for customer service
- prepare, distribute and request a variety of documents such as court reports, pre-parole reports, community information, and court documentation
- compose and type routine correspondence ensuring accuracy and proper distribution
- receive and direct telephone calls and communicate with clients with diverse needs
- receive and distribute mail
- maintain files and retention schedules
- perform sentencing calculations
- enter, update and correct information in the Offender Tracking Information System (OTIS)

How do I qualify?
Administrative Skills
- Knowledge of office practices and procedures to provide efficient administrative services - to follow appropriate procedures and manuals
- Knowledge of administrative filing systems, confidentiality protocols, information distribution, and formatting letter/report
- Ability to utilize mail distribution systems, provide reception support, respond to routine inquiries and direct telephone calls from clients and visitors
- Ability to maintain inventory of office supplies, as well as maintain office equipment by reporting malfunctions/issues and arranging service calls as required

**Communication, Interpersonal and Computer Skills**:

- Oral communication and interpersonal skills to respond to inquiries in a tactful and diplomatic manner
- Ability to provide comprehensive explanations, convey information to clients, colleagues, courts, police and community stakeholders
- Written communication including computer skills to compose routine/standard correspondence and to ensure accuracy of content, grammar, spelling and punctuation when keyboarding/typing documents
- Ability to operate computer equipment and related word processing/software programs to transcribe correspondence, reports, probation and parole documents

**Analytical, Reasoning and Organizational Skills**:
**Analytical, Reasoning and Organizational Skills**:

- Proven analytical and reasoning skills to determine what information can be provided to inquiries
- Organizational skills to determine and realign priorities and to resolve competing priorities and conflicting meetings
- Ability to determine and realign own priorities in order to respond to competing deadlines
- Ability to prioritize and manage workload flow to use sound judgement when making decisions

  • Sales Clerk

    4 days ago

    Niagara Falls, Canada Walker Industries Full time

    **Description** Today we have an opportunity for you to join us as a Sales Clerk at our Walker Environmental Administrative Office. This is a full-time role reporting to the Sales Manager, based on a 40-hour week. As our new Sales Clerk, you will be part of our team in Niagara Falls. Reporting directly to the Sales Manager, the Sales Clerk performs a...

  • Administrative Assistant to The Regional Clerk

    4 days ago

    Niagara, Canada Niagara Region Full time

    **Division**: Clerks Office **Job Summary**: Reporting to the Regional Clerk, the Administrative Assistant is responsible for providing a full range of services supporting the Division and Council, including the provision of confidential secretarial and administrative support. The incumbent must exhibit discretion and be able to work independently while...

  • Courtroom Clerk

    3 weeks ago

    Niagara Falls, Ontario, Canada Niagara Region Full time

    Job Description JOB SUMMARYProvide support and assistance as Clerk of the Court within Provincial Offences Act court sessions. Prepare and certify court transcripts. Provide administrative support to the Provincial Offences Court Administration program when court is not is session and backup to the Customer Service Representative as...

  • Accounts Payable Clerk

    2 weeks ago

    Niagara Falls, Canada E.S. Fox Limited Full time

    **ABOUT US**: Established in 1934 as a small plumbing and heating company, E.S. Fox Limited today is recognized as a pre-eminent Canadian multi-trade Industrial, Commercial, Institutional and Nuclear constructor and fabricator. E.S. Fox Limited works in the industries of oil and gas, petrochemical, mining, pulp and paper, steel, automotive, pharmaceutical,...

  • Court Administration Clerk

    5 days ago

    Niagara, Canada Niagara Region Full time

    **Division**: Legal & Court Services **Important Notices & Amendments**: As an employer of choice, Niagara Region offers competitive salaries and benefits, a defined benefit pension plan, a corporate wellness centre, access to the Employee and Family Assistance Program (EFAP), mentorship and training programs, employee recognition programs, and more. In...

  • Court Administration Clerk

    3 days ago

    Niagara, Canada Niagara Region Full time

    **Division**: Legal & Court Services **Important Notices & Amendments**: As an employer of choice, Niagara Region offers competitive salaries and benefits, a defined benefit pension plan, a corporate wellness centre, access to the Employee and Family Assistance Program (EFAP), mentorship and training programs, employee recognition programs, and more. In...

  • Deputy Regional Clerk

    5 days ago

    Niagara, Canada Niagara Region Full time

    **Division**: Clerks Office **Job Summary**: Reporting to the Regional Clerk, the Deputy Regional Clerk is responsible for the full range of customer-oriented services supporting the legislative process including agenda and meeting management and for directing the support of meetings of Council and its Committees. The incumbent will serve as Acting Regional...

  • Operations Finance Administrator

    7 days ago

    Niagara Falls, Canada Niagara Falls Craft Distillers Full time

    **The NFCD Operations Finance Clerk is responsible for the financial and operational transactions at the company. The incumbent will be responsible for preparing and processing all Plant and Maintenance Purchase Orders, Accounts Payable/Receivable and act as finance support for the NFCD team, specifically with regard to plant activities. The Finance Clerk...

  • Nursing Unit Clerk

    2 weeks ago

    Niagara Falls, Ontario, Canada Park Place Seniors Living Full time

    NURSING UNIT CLERKCHIPPAWA CREEK at Bella Care ResidenceCandidates are invited to apply for the above Casual Position to work at our Chippawa Creek at Bella Care Residence, a 160 bed long-term care facility, located in Niagara Falls, Ontario. Reporting to the Chippawa Creek Nursing Unit Clerk Supervisor.RESPONSIBILITIES- Prepare and post nursing staff...

  • Scalehouse Clerk/ Inside Sales

    4 days ago

    Niagara Falls, Canada Walker Industries Full time

    **About Walker** Walker Industries, a fifth-generation, family-owned company founded in 1887, operates from its base in the Niagara Region with facilities across Canada and the United States. We employ more than 1,200 people in environmental waste management and recovery, renewable energy, paving and construction, aggregates, and emulsions...

  • Patient Care Unit Clerk

    6 days ago

    Smiths Falls, Canada PERTH AND SMITHS FALLS DISTRICT HOSPITAL Full time

    **SUMMARY OF DUTIES**: Performs reception and telephone duties. Communicates various admissions, discharges and performs all general clerical duties. **MINIMUM REQUIREMENTS/QUALIFICATIONS MUST HAVE**: - Secondary School Diploma - Excellent communication and interpersonal skills - Ward Clerk Administration Course or equivalent Health Care education. - Ward...

  • Office Clerk

    2 weeks ago

    Niagara Falls, Canada Luxe Building Group Full time

    **Office Clerk** This position will report to the Office Manager. Will need someone with availability Monday - Friday between 8am -5pm. This is part-time job with 20-30 hours a week. Experience in the Construction field is a plus. Must be able to come into the office located in Niagara Falls for shifts. **Qualifications & Duties** - Attention to accuracy...

  • Office Clerk

    2 weeks ago

    Niagara Falls, Canada Luxe Building Group Full time

    **Office Clerk** This position will report to the Office Manager. Will need someone with availability Monday - Friday between 8am -5pm. This is part-time job with 20-30 hours a week. Experience in the Construction field is a plus. Must be able to come into the office located in Niagara Falls for shifts. **Qualifications & Duties** - Attention to accuracy...

  • Deputy Clerk-treasurer

    7 days ago

    Kakabeka Falls, Canada Township of Gillies Full time

    The Corporation of the Township of Gillies currently has one vacant position for a **Deputy Clerk-Treasurer** Full time, Permanent 32 hours per week. Salary Range: $40,000.00 - $50,000.00 Posted until vacancy if filled. The Deputy Clerk-Treasurer reports to the Clerk-Treasurer and provides a wide variety of administrative support services. The Deputy...

  • Receptionist/admin Clerk

    1 week ago

    Niagara Falls, Canada Walker Industries Corp Full time

    **About Walker** Walker Industries, a fifth-generation, family-owned company founded in 1887, operates from its base in the Niagara Region with facilities across Canada and the United States. We employ more than 1,200 people in environmental waste management and recovery, renewable energy, paving and construction, aggregates, and emulsions...

  • Courtroom Clerk

    3 weeks ago

    Niagara Falls, Ontario, C2G, Ontario, Canada Niagara Region Full time

    Job Description JOB SUMMARY Provide support and assistance as Clerk of the Court within Provincial Offences Act court sessions. Prepare and certify court transcripts. Provide administrative support to the Provincial Offences Court Administration program when court is not is session and backup to the Customer Service Representative as needed. ...

  • Courtroom Clerk

    3 days ago

    Niagara, Canada Niagara Region Full time

    **Division**: Court Services **Temporary Duration**: Approximate Duration: 24 months **JOB SUMMARY**: Provide support and assistance as Clerk of the Court within Provincial Offences Act court sessions. Prepare and certify court transcripts. Provide administrative support to the Provincial Offences Court Administration program when court is not is session...

  • Administrative Support

    2 weeks ago

    Niagara Falls, Canada Salit Steel Full time

    **What are we about?** At Salit Steel we believe that people are our most valuable asset and that everyone on our team plays a unique role in contributing to our overall success. We are always looking for diverse and talented people who are interested in joining the Salit Steel family. We are an integrated network of companies and partners that delivers...

  • Quarry Scalehouse Clerk

    4 days ago

    Niagara Falls, Canada Walker Industries Full time

    **About Walker** Walker Industries, a fifth-generation, family-owned company founded in 1887, operates from its base in the Niagara Region with facilities across Canada and the United States. We employ more than 1,200 people in environmental waste management and recovery, renewable energy, paving and construction, aggregates, and emulsions...

  • Courtroom Clerk

    4 weeks ago

    Niagara, Canada Niagara Region Full time

    **Division**: Legal & Court Services **Temporary Duration**: Approximate Duration: 12-18 months **About Us**: Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers...