Relief Receptionist/administrative Assistant/data

2 weeks ago


Scarborough, Canada YouthLink Full time

March 1, 2023 Job Posting #1326

**RELIEF - Receptionist/ Administrative Assistant/ Data Management**

**(Casual position)**

**(Non-Bargaining Unit Position)**

This position works with a team to provide administrative support at YouthLink’s head office and Pathways to Education, Scarborough Village locations: the operation of the reception area, greeting and screening clients, mailing and copying machines; producing documents using the computer, filing, ordering and maintaining company supplies, opening and closing the office.

This position supports and maintains all of YouthLink’s values, including a commitment to continually improving and embedding Equity, Diversity and Inclusion in everything we do.

**Your Role**
- Coordinates and supports the operation of the reception area, including greeting and screening visitors and answering incoming calls and questions, transferring calls to appropriate staff, ordering supplies, and distribution of TTC tickets, ordering taxis, mail, courier services, monitoring visitors and waiting area, and opening and closing of the office.
- Assists counselling team on walk-in days, and with counselling appointments.
- Assists the Pathways to Education team with Volunteers administrative support.
- Assists senior team in formatting documents, filing, adding graphics, printing, ordering materials, and distributing materials.
- Assists in the preparations for events as required.
- Operates and maintains fax, copier and postage machines. Stocks and maintains company supplies: office, refreshments, bathroom and cleaning supplies. Sorts anddistributes incoming and outgoing mail, faxes, courier deliveries and copies; scans and faxes documents as required; other administrative tasks as required by the various programs.
- All other job duties as required.

**Supports Organization’s Strategy**: Actively contributes to the Agency’s Strategic Plan by participating in initiatives and committees to support the overall plan. This includes continual learning and growth in Equity, Diversity and Inclusion.

This position is also expected to take all reasonable and necessary precautions to protect their health and safety, that of co-workers and clients by complying and demonstrating knowledge of the policies, procedures and safe practices.

**What You Bring**

**Education**:

- College Diploma/Degree in Office Administration, Business Administration, Communications or Marketing or equivalent work experience and related education

**Experience**:

- Preferably 1 years’ experience in an administrative role preferably in a non-profit/charitable organization where maintaining confidentiality was paramount.
- Demonstrated customer/client service skills.

**Skills**:

- Ability to work independently, with a demonstrated ability to take initiative.
- Demonstrated organizational skills and ability to juggle multiple tasks.
- Flexible person, team player with excellent interpersonal, organizational and time management skills with a proven ability to shift priorities, handle interruptions and meet deadlines.
- Strong written and verbal communication skills. Excellent telephone skills. Strong client-relations skills.
- Ability to communicate in both official languages and/or other languages is an asset.
- Demonstrated commitment to reflection, growth and learning, in particular in the areas of Equity, Diversity and Inclusion.
- Able to discretely and tactfully deal with situations and clients who potentially may have challenging behavior.
- Ability to maintain confidentiality and set proper professional boundaries.
- Attention to detail and high level of accuracy, including data-entry accuracy.

**Hours of work**: This position is a casual position. Shifts will be made available based on the availability.

**Full COVID-19 vaccination and Vulnerable Sector Check required.**

**Rate of pay**:$17.00 per hour

**How to Apply**
- **Application Deadline: March 14, 2023.**

**Job Type**: Casual

**Salary**: $17.00 per hour

Schedule:

- Day shift
- Evening shift
- Monday to Friday

Ability to commute/relocate:

- Scarborough, ON: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person



  • Scarborough, Canada Jovan Security Distributors Full time

    **Receptionist and Administrative Assistant;** A leading Toronto based Canadian Security Hardware Distributor is looking for an experienced Receptionist and Administrative assistant **Duties and Responsibilities**: - Answering phone and directing calls to the appropriate person - Greet Visitors and connecting them with the appropriate person - Assisting...


  • Scarborough, Canada Agincourt Hyundai Full time

    Agincourt Hyundai has an immediate requirement for an experienced Part-Time Receptionist and Cashier to join our successful dealership in Scarborough. In this key role, you will be the first point of contact with most of our customers, either as they enter the dealership or contact us by telephone. Your main role will be to greet customers in a friendly and...


  • Scarborough, Canada HealthMax Physiotherapy - Scarborough Full time

    We are a growing healthcare organization with several clinics within the Greater Toronto Area. Our organization provides a wide spectrum of medical services and products within the healthcare industry. We are currently looking for a full-time Medical Administrator/Receptionist to join our busy Multidisciplinary clinic located in Thornhill & Scarborough....


  • Scarborough, Canada DASD Contracting Inc. Full time

    Responsibilities: - Assist with various administrative tasks, including filing, data entry, and transcribing documents - Provide support to the accounting team by processing invoices, payments, and expense reports - Maintain accurate and up-to-date records of financial transactions - Assist with order entry and inventory management - Handle customer...


  • Scarborough, Canada Dua Cardiac Networks Full time

    _*This is a part time position with the potential full time opportunities._ We are seeking a highly organized and detail-oriented Medical Receptionist to join our team. In this role, you will be responsible for managing patient appointments, answering phone inquiries, and maintaining patient records and providing assisstance directly to clinic manager. We...


  • Scarborough, Canada Guildwood medical centre Full time

    **Summary**: Medical Receptionist will assist Family physicians and providers in the clinic to ensure efficient patient flow and care process. **Location**: Scarborough **Responsibilities**: - Reporting to clinic supervisor/manager, Medical Receptionist provide administrative support to entire clinic, including but not limited to: register patients,...


  • Scarborough, Canada Guildwood Medical center Full time

    **Summary**: Medical Receptionist will assist Family physicians and providers in the clinic to ensure efficient patient flow and care process. **Location**: Scarborough **Responsibilities**: - Reporting to clinic supervisor/manager, Medical Receptionist provide administrative support to entire clinic, including but not limited to: register patients,...

  • Dental Receptionist

    2 days ago


    Scarborough, Canada Havenview Dental Full time

    Overview: We are seeking a highly organized and detail-oriented individual to join our team as a Dental Receptionist. As the first point of contact for our dental office, you will play a crucial role in providing exceptional customer service and ensuring smooth operations. This is a full-time position with competitive pay and...


  • Scarborough, Canada ITN Food Corporation Full time

    **As an Administrative Assistant at ITN Food for its Scarborough, Ontario location (McCowan and Sheppard Area), you will contribute to our team by**: - Integration of Order Entries, amending if required, generating Invoices through ERP System - Daily Deliveries and Driver Scheduling - Scheduling and Dispatching of orders via Carriers - Coordinating orders...


  • Scarborough, Canada ITN Food Corporation Full time

    **As an Administrative Assistant at ITN Food for its Scarborough, Ontario location (McCowan and Sheppard Area), you will contribute to our team by**: - Integration of Order Entries, amending if required, generating Invoices through ERP System - Daily Deliveries and Driver Scheduling - Scheduling and Dispatching of orders via Carriers - Coordinating orders...


  • Scarborough, Canada ITN Food Corporation Full time

    **As an Administrative Assistant at ITN Food for its Scarborough, Ontario location (McCowan and Sheppard Area), you will contribute to our team by**: - Integration of Order Entries, amending if required, generating Invoices through ERP System - Daily Deliveries and Driver Scheduling - Scheduling and Dispatching of orders via Carriers - Coordinating orders...

  • Receptionist

    1 week ago


    Scarborough, Canada JOHN BEAD CORPORATION Full time

    **Primary Responsibilities**: John Bead is currently seeking friendly and energetic Receptionist to assist customers in our showroom and customer service department at our corporate office. Requires the operation of a phone system in a courteous and timely manner and supply company information as needed. This is a great opportunity for someone who enjoys...


  • Scarborough, Canada Pathway to Wellness Full time

    We are looking for a receptionist/ Medical office Admin who can work in our busy clinic located in Scarborough. Language Requirement: Tamil and English **Job Types**: Full-time, Part-time Part-time hours: 30 per week **Salary**: From $15.50 per hour Schedule: - 8 hour shift **Education**: - Secondary School (preferred) **Experience**: -...


  • Scarborough, Canada Ina Grafton Full time

    **Are you an individual that has a passion for making a difference?** **MISSION STATEMENT- **_Everyone we serve will experience life to the fullest with the highest quality of service and compassionate care._ **VISION- **_A premier and innovative home that promotes a high quality person centered environment throughout the continuum of care._ **VALUES-...


  • Scarborough, Canada Shanna4Hair Inc. Full time

    Shanna4Hair in Scarborough is seeking a friendly and organized Front Desk Receptionist to join our dynamic team. As the first point of contact for our salon, you will play a key role in creating a positive and welcoming experience for our valued clients. **Responsibilities**: **Warm Reception**: Greet clients with a friendly and welcoming demeanor. Ensure a...


  • Scarborough, Canada Wexford Dental Full time

    Wexford Dental is looking to hire a part-time dental receptionist who is outgoing, personable and a team player. We are looking for someone to ensure that dental patients’ appointments are appropriately scheduled, rescheduled, and/or cancelled, depending on the needs of the patients. The dental receptionist responsibilities will include entering...


  • Scarborough, Canada Scarboro Mazda Full time

    **Saturday and evening availability required.** **Summary** The Receptionist is the first point of contact for customers at the dealership. This key position is responsible for answering phones, greeting customers, and other administrative functions as assigned. The Receptionist will be passionate about creating a professional relationship with the...


  • Scarborough, Canada Scarborough Convention Centre Full time

    Scarborough Convention Centre is looking to hire an Administrative Assistant to organize, coordinate, and execute various office tasks. We are looking for an enthusiastic and motivated individual, who would thrive in a fast-paced working environment. **Tasks**: - Greet clients and visitors - Schedule meetings and appointments - Coordinate and communicate...


  • Scarborough, Canada Integrated Office Management Full time

    Medical Office Assistant / Receptionist required for addiction treatment clinic near Brimley and Eglinton in Scarborough. This is a full-time role, Monday to Friday and rotational weekend mornings (1-2 per month). Duties include, answering phone, scheduling appointments, dealing with patients, doctors, pharmacies, hospitals and other doctors offices....


  • Scarborough, Canada Unique Care clinic Full time

    '''Job Overview''' We are seeking a skilled and professional Medical Receptionist to join our team. As a Medical Receptionist, you will be the first point of contact for patients and visitors, providing exceptional customer service and ensuring a smooth and efficient operation of the front desk. '''Duties''' - Greet patients and visitors in a friendly and...