Administrative Associate

2 weeks ago

Brantford, Canada Numesh, Ontario Inc. Full time

**What we have to offer**:

- Day Shift
- 37.5 hours per week
- Paid overtime
- Great Benifits (group insurance, pension plan, great vacation policy, great bonus structure)
- Fantastic career growth opportunities
- The chance to be part of a new start-up team
- On-site parking

**Summary**

**Responsibilities**
- Answer and direct phone calls
- Manage and coordinate the work related to accounts payable
- Support the manager with some human resources activities (scheduling interviews, present employment offers, new employee documentation, posting for employees, etc.)
- Manage all the time off schedule (Vacation, floaters, sick days, etc.)
- Purchasing of consumables through the Purchasing Manager
- Receiving in, checking all consumable shipments, plus forwarding all packing slips/invoices for goods received to the accounting department
- Organize and schedule various appointments (with Management, suppliers, clients, strategic partners, etc.)
- Plan meetings and take detailed minutes
- Maintain health and safety board and involvement health and safety procedures and controls
- Manage IT issues with the external service suppliers
- Develop and maintain a filing system in the Brantford drive and other repertories including work instructions
- Maintain SDS sheets
- Maintain scrap bins/returns/swap outs
- Assist in the preparation of regularly scheduled reports
- Assist with the update and maintenance of office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Provide general support to visitors
- Liaise with the Laval team and the shared services

**Requirements and skills**
- Proven experience as an Administrative Assistant (Min 3 years)
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Autonomy and assiduity
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

**Job Types**: Full-time, Permanent

**Salary**: $45,000.00-$62,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay
- Overtime pay

Work Location: In person

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