Research Administrator

3 weeks ago

Vancouver, Canada PHSA Full time

Job Category: M&P - AAPS

Job Profile: AAPS Salaried - Research and Facilitation, Level A

Job Title: Research Administrator - Finance (VEC)

Department: Vaccine Evaluation Centre | Department of Paediatrics | Faculty of Medicine

Compensation Range: $4,688.67 - $6,754.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date: February 24, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date: Feb 29, 2024

***This position is part-time, 0.60FTE (21hours/week). Posted salary is 1.0FTE.**

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

**About the Organization**

**Job Summary**
The Research Administrator’s primary role is the day-to-day financial operations and administration of the Vaccine Evaluation Center (VEC). Responsibilities include providing direct support to VEC investigators and managers to achieve the VEC’s short
- and long-term goals. The incumbent participates in project planning, grant submissions, and financial management to facilitate the operations of the VEC.

**Organizational Status**
The Research Administrator reports to more senior research coordinators, to the director of the VEC, and to the investigators affiliated with the VEC, as applicable.

**Work Performed**

Major responsibilities include the following:
Financial Management:

- Day-to-day financial management of research grants and prioritizing tasks based on importance and urgency.
- Managing study revenue, tracking, and invoicing in adherence with the sponsor’s terms and conditions.
- Monitoring expenditures, transferring funds, drafting and analyzing associated budget reports on operating expenses, and recommending reallocations.
- Working with research study teams to track project progress against the planned budget and identifying significant deviations in a timely manner.
- Development and implementation of in-house procedures to adhere to fiscal accountability in accordance with the University, Hospital, and Sponsor requirements.
- Generating detailed financial reports for use by investigators to monitor study finances and budgets.
- Managing the acquisition of supplies and equipment, processing supply/service order payments and reimbursements, and researching and securing quotes for equipment and services required by the VEC.
- Payroll management for staff and trainees.
- Managing Material Transfer Agreements (MTA), Confidential Disclosure Agreements (CDA), Data Transfer Agreements (DTA), and other related negotiations between sponsors and the University/BC Children’s Hospital Research Institute (BCCHR).
- Working with investigators to manage grants and contracts being reviewed by the University-Industry Liaison Office (UILO) and Office of Research Services (ORS) to establish research project grants and contracts.
- Supporting other financial tasks as needed.

General Administration:

- Act as a resource person to investigators, staff, and students in the interpretation of university and departmental policies, and exploring solutions for situations not covered by existing policies.
- Working with the management team to ensure that the VEC is a work environment that provides job satisfaction for staff and students.
- Developing, evaluating, and implementing standard operating procedures that enhance the day-to-day functioning of the VEC office as an academic research unit.
- Managing special projects and assignments as required, including being aware of new technologies that may be of use.
- Liaising with the Department of Pediatrics and UBC HR.
- Implementing new policies and procedures that are developed by the management team.
- Supporting other administrative tasks as needed.

**Consequence of Error/Judgement**
This position requires a high degree of discretionary judgment, initiative, and tact. A high level of reliability, accuracy, and maturity are also vital in this position. Errors in judgment can have a serious impact on the financial and operational health of the VEC. Inaccuracies, failure to accurately balance and reconcile accounts and ledgers, or failure to collect on overdue accounts can result in a direct loss of revenue and/or write-offs. Communication with staff on sensitive issues requires diplomacy at all times. Inte

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