Fleet/warehouse Administrative Assistant

1 month ago


Toronto, Canada ENTERA UTILITY CONTRACTORS Full time

Entera is looking to hire a Fleet and Warehouse administrative assistant to work closely with our Fleet Manager and Warehouse Manager.

Fleet Related Tasks
- Schedule requested and/or required repairs in a timely manner and provide follow up when needed.
- Schedule required preventive maintenance
- Conduct research on history of equipment using available resources.
- Provide customers and vendors with product and service information.
- Process tickets, invoices, reviews and warranty claims.
- Handle and resolve issues in a timely and professional manner, escalate priority issues when required.
- Has the ability to adapt to daily changes in a fast paced environment, work well under pressure.
- Is self-motivated, independent and a team player with a sense of urgency and strong attention to detail.
- Willingness to learn, develop and understand Geotab fleet telematics system.

Warehouse Related Tasks
- Work with procurement staff as needed
- verify all necessary shipment paperwork details
- Count material from incoming shipments when necessary
- Reviews data for incoming errors, missing pages, or missing information and resolves discrepancies
- Perform high volume data entry using spreadsheets, database and software
- Inspect all the contents for damages and volume
- Collaborate with relevant stakeholders, such as suppliers and material handlers
- Identify any bottlenecks / short shipments / back orders in the process
- Manage and quarantine returned wrong shipments. Resolve documentation.
- Daily data entry of received goods into system. (We will train)
- Manage incoming communications in a prompt, efficient, timely and professional manner
- Ability to work with a team in a fast-paced, high volume environment with emphasis on accuracy and timeliness
- Ability to work independently, with limited direct supervision
- Knowledge of relevant health and safety standards, rules and regulations
- Ability to organize and prioritize varied tasks and follow instructions

QUALIFICATIONS
- Any experience/knowledge of transportation maintenance would be considered an asset.
- Possesses computer skills in Microsoft Office, especially excel and database management.
- strives for excellence while demonstrating good oral and written communication.
- Adaptive to learning new computer systems quickly
- Previous working experience as Data Entry / Receiving Clerk an asset
- Math and recording abilities
- Excellent organizational and time management skills
- Ability to organize and prioritize varied tasks and follow instructions

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: In person


  • Fleet Administrator

    1 week ago


    Greater Toronto Area, Canada Clearway Full time

    At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s...


  • Toronto, ON, Canada CEI Fleet Collision and Safety Full time

    We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. We are looking for a proven and experienced Executive Assistant (EA) with a passion for supporting a c-suite executive. This EA will serve as a strategic and tactical partner supporting an Executive Vice...

  • Fleet Manager

    4 weeks ago


    Toronto, Canada Chair-Man Mills Corp Full time

    **Chair-man Mills**: Chair-man Mills Corporation is a true leader in the event rental business and has earned this reputation through decades of being first-to-market with innovative designs and rental items and by maintaining a commitment to customer relationships that is second-to-none. **Position Overview** As a Fleet Manager at Chair-man Mills, you...

  • Fleet Manager

    1 month ago


    Toronto, Canada Chair-man Mills Full time

    **Chair-man Mills**: Chair-man Mills Corporation is a true leader in the event rental business and has earned this reputation through decades of being first-to-market with innovative designs and rental items and by maintaining a commitment to customer relationships that is second-to-none. **Fleet Manager** **Position Overview** In the role of Fleet...

  • Warehouse Assistant

    4 weeks ago


    Toronto, Canada Paladin Technologies Full time

    ROLES & RESPONSIBILITES - Identify areas and organize all the similar materials into that area. Divide warehouse by area and department. - Maintain warehouse clean and organized at all times. - Document warehouse problems and issues in writing. - Address employee who are not following the rules of the warehouse with management. - Find ways to shorten the...


  • Toronto, Canada Aurum Full time

    **Warehouse Supervisor** Reporting to the EVP, the Warehouse Supervisor is responsible for managing the Window Cleaning Depot, our inventory, warehouse operations, and our company fleet. Dealing directly with customers and cleaners, this position will be responsible for all in-store and online sales. The Warehouse Supervisor will collaborate with internal...


  • Toronto, Canada Aurum Full time

    **Warehouse Supervisor** Reporting to the EVP, the Warehouse Supervisor is responsible for managing the Window Cleaning Depot, our inventory, warehouse operations, and our company fleet. Dealing directly with customers and cleaners, this position will be responsible for all in-store and online sales. The Warehouse Supervisor will collaborate with internal...


  • Toronto, Canada Carrocel Full time

    We are looking for an experienced warehouse supervisor to manage and oversee all warehouse activities, ensure efficient processes, and maximize warehouse productivity. The warehouse supervisor's responsibilities include supervising employees, coordinating logístical processes, ensuring the quality of goods, and preparing relevant documentation. To be...


  • Toronto, Canada The Chefs' Warehouse Full time

    At The Chefs’ Warehouse we are an industry leader in food distribution! We have a distinct competitive advantage in serving our customers because of our extensive selection of top quality and hard-to-find specialty and center-of-the-plate food products. What’s on our menu? **Enticing Appetizers**: A culture that is full of flavor and inviting! Creating...

  • Fleet Coordinator

    1 day ago


    Toronto, Canada Northstar Access Full time

    **Northstar Access** has been a trusted provider of scaffolding, shoring, swing stages, and other access solutions in Canada for over 50 years. Northstar’s customers depend on them for high-quality products, exceptional installation services, industry-leading experience, and a dedicated focus on safety. Since 2012, Northstar has expanded from its original...


  • Toronto, Canada Toronto Transit Commission Full time

    **JOB INFORMATION** **Requisition ID**: 7901 **Number of Vacancies**: 1 **Department**: Operational Safety and Planning (20000715) - Sr. Mgr & Staff Ops Safety and Planning (30000559) **Salary Information**: $101,719.80 - $127,218.00 **Pay Scale Group**: 10SA **Employment Type**: Regular **Weekly Hours**: 35 **Off Days**: Sat / Sun ( various ) **Shift**:...


  • Toronto, Canada Aurum Full time

    Warehouse SupervisorReporting to the EVP, the Warehouse Supervisor is responsible for managing the Window Cleaning Depot, our inventory, warehouse operations, and our company fleet. Dealing directly with customers and cleaners, this position will be responsible for all in-store and online sales. The Warehouse Supervisor will collaborate with internal teams...

  • Warehouse Supervisor

    3 hours ago


    Toronto, Canada Aurum Full time

    Warehouse SupervisorReporting to the EVP, the Warehouse Supervisor is responsible for managing the Window Cleaning Depot, our inventory, warehouse operations, and our company fleet. Dealing directly with customers and cleaners, this position will be responsible for all in-store and online sales. The Warehouse Supervisor will collaborate with internal teams...

  • Sales Coordinator

    2 days ago


    Toronto, Canada Fleet Complete Full time

    At Fleet Complete, our vision is to connect everyone with everything - everywhere. We are a leading global provider of IoT solutions in the connected commercial vehicle space and mobile workforce management. Our company has been on an exciting journey, starting back in 2000 when our CEO, Tony Lourakis, founded Complete Innovations. Today, we are a global...

  • Fleet Manager

    1 month ago


    Greater Toronto Area, Canada Clearway Full time

    **At Clearway we are committed to every project.** We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of...

  • Fleet Manager

    1 month ago


    Toronto, Canada Toronto Transit Commission Full time

    **JOB INFORMATION** **Requisition ID**: 8420 **Number of Vacancies**: 1 **Department**: Streetcar Maintenance (20000605) - Head & Staff - Stc Maintenance (30000486) **Salary Information**: $114,168.60 - $142,669.80 **Pay Scale Group**: 11SA **Employment Type**: Regular **Weekly Hours**: 35 **Off Days**: Saturday and Sunday **Shift**: Day **Posted On**:...

  • Fleet Manager

    4 days ago


    Toronto, Canada Toronto Transit Commission Full time

    **JOB INFORMATION** **Requisition ID**: 8589 **Number of Vacancies**: 1 **Department**: Bus Maintenance & Shops (20000505) - Fleet Management & Administration (30000148) **Salary Information**: $114,168.60 - $142,669.80 **Pay Scale Group**: Level 11SA **Employment Type**: Regular **Weekly Hours**: 35, **Off Days**: Sunday / Saturday **Shift**: Day **Posted...

  • Fleet Analyst

    4 weeks ago


    Toronto, Canada ALSTOM Full time

    Req ID:442252 Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility...


  • Toronto, Canada Talent Mine Inc. Full time

    Our client is a highly respected and growing organization in the Event Services & Rentals industry. They are seeking an experienced General Operations Manager to oversee daily warehouse operations and lead all team members. This is a business-critical role where attention to detail and superior leadership skills are rewarded. This is a hands-on leadership...


  • Toronto, Canada Classic Fire + Life Safety Full time

    **Company Description** Thank you so much for considering our company in your career search! Classic Fire + Life Safety is a leader in the fire protection and life safety industry because of our talented, knowledgeable, and motivated staff. We know that it is our people who make the difference, and we are looking to grow our team of passionate...