Human Resources Administrator

2 weeks ago


Kingston, Canada Queen's University Full time

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
Come work with us
Job Summary
The Human Resources (HR) Administrator is part of the Client Service team (CST) embedded within the Faculty of Arts and Science (FAS), where sharing ideas, open communication, accountability, and partnership are promoted. This collaborative environment enables the Client Service team to deliver comprehensive and responsive client solutions.Reporting to the Human Resources Director, and receiving day-to-day direction from the Senior Staffing Officer, the Human Resources Administrator is responsible for coordinating a broad range of human resources activities such as coordinating recruitment activities, onboarding and rehiring processes, advising managers on human resources processes, university policies and procedures, collective agreement administration and legislative compliance, and auditing of appointment and leave data in the Human Resources information system. The incumbent will work with managers and administrators to address human resources administrative issues and will support various Queen’s FAS initiatives. The Human Resources Administrator is expected to address all matters with a high degree of confidentiality and discretion.
**Job Description**:
**KEY RESPONSIBILITIES**:

- Performs data entry by processing contract/template-based hires, managing earnings distribution changes, and other job data changes for all academic and or staff appointments ensuring accuracy and completeness.
- Supports the Faculty new hire onboarding processes, contributing to a welcoming environment focused on inclusion and belonging for all members of our Engineering Community.
- Administers all staffing and appointment approvals working closely with the other Human Resources Team Members.
- Responds to employee inquiries regarding HR related topics. The expectation of the Administrator is that they are able to resolve most issues by relaying the appropriate advice, policy, and procedure, and referring more complex issues to the Senior Staffing Officer or Director as needed.
- At the direction of the FAS Staffing Team, resolves issues which may impact running payroll, consulting with an HR Advisor or HR Support Representative, as required. This may include preliminary investigation of issues, gathering data or contacting managers and employees as required.
- Assists with the faculty TA, TF, AA and Casual hiring and payment processing for the faculty. The Administrator communicates to and trains staff, departments and faculty on the process, audits ensuring accuracy of data and adherence to collective agreements and University policy and procedures and resolves issues or concerns independently and directly. Creation of offer letter, development of templates and recommendations for customization.
- Administer the approval process for the recruitment of staff positions and the re-evaluation of existing positions, review requests and ensures all required information is submitted and all approvals are received. Responds to manager inquiries and troubleshoots system issues (CareerQ).
- Enters and verifies (auditing) employee data into HR systems in an accurate and timely manner.
- Tracks and records employment and compliance data and follows up with persons and departments to maintain related compliance (example mandatory legislated training).
- Participates in the delivery of training to staff and supports the development of any such materials.
- Identifies and recommends changes to administrative procedures and assists with implementation as required.
- Provides administrative support for the HR Director and Senior Staffing Officer.
- Work with the HR Director, the Senior Staffing Officer and departmental managers on various HR initiatives including: supporting projects, researching best practices and collecting information, drafting policies and procedures, drafting communications and training material, delivering training and providing other administrative support.
- Performs other duties as assigned.

**REQUIRED QUALIFICATIONS**:

- Post-secondary diploma in Business Administration or Human Resources Management
- 3 years’ experience in a similar capacity performing similar functions
- Comprehensive knowledge of Employment Standards, Human Rights, and other applicable employment legislation. Familiarity with University policies and procedures, collective agreements and organizational structure considered an asset.
- Advanced working level in Word, Excel, and various databases with refined ability to manipulate data, and to learn new software and programs.
- Experience with P



  • Kingston, Canada CFMWS Full time

    **WHO WE ARE** The Canadian Forces Morale and Welfare Services (CFMWS) supports the Canadian Armed Forces members and their families wherever they are in the world through the provision of fitness, recreation and leisure activities, family and charitable support, retail as well as personal financial services. We offer our employees the opportunity to work...


  • Kingston, Canada CFMWS Full time

    **WHO WE ARE** CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...


  • Kingston, Canada Queen's University Full time

    Human Resources Support Representative About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering...


  • Kingston, Canada Homestead Land Holdings Full time

    **About Homestead Land Holdings Limited**: Founded in Kingston in 1954, Homestead Land Holdings Limited has grown to become one of Canada’s largest and most respected owners of multi-residential apartment buildings. The founding principles of the company are still in place today, which are to provide residents with affordable, secure housing with a...


  • Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...


  • Kingston, Canada Easton's Group of Hotels Inc. Full time

    **Job Overview** Managing Human Resources programs such as recruiting/employment, compensation, benefits, worker’s compensation, labour and employee relations, employee recognition programs and training for hotel employees. Ensure policy compliance, support the Company’s initiatives, and promote a positive employee culture. Maintain confidentiality to...


  • Kingston, Canada PROVIDENCE VILLAGE INC. Full time

    **Department**: Human Resources **Reports to**:Director of Human Resources, Labour Relations and Change Leadership **Work schedule**: Monday - Friday, 37.5 hours per week (_Note: Must be available to work irregular hours as required on evening or weekends. _ **About PVI** PVI is an independent not-for-profit charitable organization sponsored by the...


  • Kingston, Canada Sofina Foods Inc Full time

    **Position Summary**: Reporting to the Plant Manager, the Human Resources Generalist is accountable for administering and advising on HR programs, policies and procedures and for meeting the Plant’s staffing needs for hourly and salary positions to support business priorities. This role will also carry out administrative work involving the human resources...


  • Kingston, Canada Community Living Kingston and District Full time

    **Manager - Human Resources** Community Living Kingston and District is a progressive organization employing over 300 staff members who provide support to nearly seven hundred people with intellectual disabilities in the Kingston, Frontenac, Lennox & Addington, and Leeds-Grenville region. Our organization is widely respected throughout Ontario as a leader...


  • Kingston, Canada MetalCraft Marine Incorporated Full time

    Overview: **Responsibilities**: - Develop and implement HR and H&S policies and procedures to ensure compliance with all applicable regulations and company standards - Manage the full cycle recruitment process, including job postings, resume screening, interviewing, and selection - Conduct new employee orientations and ensure a smooth onboarding process -...


  • Kingston, Canada Wilkinson & Company LLP Full time

    Do you imagine yourself in an organization where you honestly feel that you are making a difference; doing work that is interesting and challenging? Then you should consider a career at Wilkinson & Company LLP. Our holistic approach fosters initiative, confidence and professional growth. As Eastern Ontario’s leading regional accounting firm, we serve a...


  • Kingston, Canada Queen's University Full time

    Human Resources Advisor About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction,...


  • Kingston, ON, Canada Palmer & Associates Full time

    Director, Human Resources › Palmer & Associates Executive Search Career Transition Director, Human Resources Our client, a local NFP, is seeking an experienced senior Human Resources professional. The career opportunity you have been looking for, in eastern Ontario, with a dynamic senior leadership team in a respectful, collaborative culture. Lead...


  • Kingston, Canada Ministry of Natural Resources and Forestry Full time

    Are you skilled in issues management, communications and project management related to natural resource management? The Ministry of Natural Resources' Regional Operations Division plays an important role in the province's emergency response plans, land use plans, forest management planning, and authorizations for mining and infrastructure projects, If you...


  • Kingston, Canada Ministry of Natural Resources and Forestry Full time

    Are you a strong communicator with political acuity, issues management experience and project management skills who enjoys working in a collaborative and fast paced environment? Do you excel at providing issues management and advice on high profile contentious issues affecting program delivery? If so, consider this opportunity with the Ministry of Natural...


  • Kingston, Canada Queen's University Full time

    Reporting to the Director, Employee Wellness Services, the Administrative Assistant performs a broad range of administrative, financial, and clerical duties to support the day-to-day function and various projects administered by Employee Wellness Services (EWS). The Administrative Assistant also facilitates communications with internal and external...


  • Kingston, Canada Queen's University Full time

    Administrative Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Operations Manager

    6 days ago


    Kingston, Canada Goldtrain Ventures Inc Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and regulatory compliance procedures within establish - Hire...

  • Operations Manager

    1 month ago


    Kingston, Canada Goldtrain Ventures Inc Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Co-ordinate administrative services - Collect and record administrative and service fees - Assist in preparing annual budgets - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other...


  • Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...