Bilingual Office Support Specialist

7 days ago

Mississauga, Canada Holman Full time

Holman is a global automotive leader that serves both commercial and consumer clients _The Holman Way_ by always doing the right thing for our people, our customers, and the community since 1924. The Holman story began nearly a century ago as a single Ford dealership in New Jersey. Today, Holman, headquartered in Mount Laurel, New Jersey, is one of the largest family-owned automotive service organizations in North America with more than 6,500 employees across North America, the UK, and Germany.

Holman delivers a unique range of automotive-centric services including industry-leading fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States. Guided by its deeply rooted core values and principles, Holman is continuously _Driving What’s Right_.

Holman is currently looking for a **Bilingual Office Services Specialist **based in our **Mississauga, ON Location.**

**What will you do?**
- Collect, sort and prepare messages, outgoing courier and mail deliveries.
- Operate telephone switchboard to answer, screen, and forward calls, providing information & taking messages if necessary.
- Answer inquiries regarding shipping or mailing policies.
- Facilitate mailing and couriering of monthly Billing.
- Assist with the collection and updating of insurance information in Holman systems.
- Maintain an up to date phone list and list of all new personnel changes.
- Note and report any office site problems and follow up with building maintenance for a timely solution.
- Complete Insurance validation for clients and vendor enrollment.
- Occasionally assist with the greeting of employees, vendors, and clients for internal meetings.
- Support internal hospitality set-up, which includes but not limited to the set-up of meeting rooms, organizing catering, and coordinating of internal lunch events (Birthday, New hire, Company Sponsored Events, Learning Lunches).
- Assist with daily digital bank deposit.
- Indexing and classification of scanned documents.
- Complete ad hoc tasks as assigned.

**What are we looking for?**
- 2+ years of relevant experience.
- Bilingual; French and English is a must.
- Proficient with Microsoft Office Programs (i.e. Excel, Word, Outlook), Canada Post Electronic Shipping Tools, Purolator Online Shipping tools, Fedex Online shipping Tools, and Pitney Bowes Mailing Machine.
- Excellent verbal and written communication skills.
- Ability to multi task with a strong attention to detail.
- Strong prioritizations skills and sense of urgency.
- Ability to work effectively independently and as a team member.

At Holman, we exist to provide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better, we have to do better, and to do better we must know better. That’s why we are listening, open to learning new things - about ourselves and each other. We will never stop striving for improved diversity, equity, and inclusion because we are successful together when we feel trusted and supported. It’s The Holman Way.
- Holman is a proud equal opportunities employer and we are committed to creating a welcoming, inclusive and barrier-free workplace. We are committed to providing accommodations to all applicants throughout the interview process, upon request, in all aspects of the selection process._

**Benefits**:

- Dental care
- Employee assistance program
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- MISSISSAUGA, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: One location

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