Graduate Applications

2 weeks ago

Waterloo, Canada Wilfrid Laurier University Full time

**Date**:Mar 27, 2023

**Location**: Waterloo, CA

**Company**:Wilfrid Laurier University

**Department**: Faculty of Grad and Postdoc Studies

**Job Type**: Continuing

**Full-time/Part-time**: Full Time (>=1249 hrs/year)

**Campus**: Waterloo

**Reports to**: Senior Administrative Officer

**Employee Group**: WLUSA

**Application Deadline**:March 31, 2023

**Requisition ID**:5547

Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone.

Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well locations in Kitchener and Milton. The university is committed to providing an inclusive workplace, a flexible work policy and employing a workforce that is reflective of local and national demographics. Our locations are situated on the traditional territories of the Neutral, Anishnawbe, and Haudenosaunee peoples. We recognize the unique heritages of Indigenous peoples and support their intentions to preserve and express their distinctive Indigenous cultures, histories, and knowledge through academic programming and co-curricular activities. Laurier’s Centre for Indigegogy is one example of how Laurier honours Indigenous knowledge.

**Position Summary**

The Graduate and Postdoctoral Studies Office provides academic support services in response to the university’s commitment to excellence and growth in graduate programs, graduate student enrolment, and the effective training of postdoctoral fellows. In support of the 40+ graduate diplomas, master’s and doctoral degree programs and more than 1900 graduate students and postdoctoral fellows, the services include marketing and recruitment, graduate admissions, enrolment, internal and external scholarship, award competitions, student financial (including employment) assistance, publications and communications, academic programming and approval, academic records including theses, grade reporting, petitions, graduation, exit surveys, program appraisals, submissions to the provincial government for funding, professional development support for all graduate students and postdoctoral fellows, and appointments of faculty members to the Graduate Faculty. Services of the Graduate and Postdoctoral Studies Office are utilized by all faculties and across multiple campuses and Martin Luther University College, a federated college of WLU, by undergraduate and graduate students, postdoctoral fellows, faculty members, internal administrators and external agencies.

**Accountabilities**

Applications
- Directs OUAC on opening/closing of programs during annual cycle;
- For Laurier faculty and staff, maintains viewing privileges on LORIS for all graduate programs;

Admissions
- Scans and indexes each official transcript received and prepares official files for each graduate student by indexing and storing as an electronic record;
- For incoming graduate students, verifies BIU claims with prior institutions (or makes a decision based upon the assessment of official transcripts for non-Ontario records) and updates Banner accordingly (data used by Institutional Research for count date submissions and impacts operating grant support); responds to queries from other Ontario institutions on BIUs claimed by Laurier for its graduate students;
- Works with programs to manage expired offers and any follow-up required should files need to be closed, in order to ensure the integrity of program target numbers and release spaces (and funds where applicable) for new offers to be made;

**Qualifications**
- Completion secondary school and 1 year post secondary, and a minimum 2 years recent administrative experience including working with faculty, students and university administrators (i.e. Chairs, Deans or other senior administrators);
- Excellent customer service skills including the ability to interact and communicate effectively with faculty, students and staff;
- Working in a high-volume office with competing priorities and daily stakeholder consultations, the incumbent must have demonstrated organizational skills including the ability to adapt to changing situations; ability to meet deadlines, prioritize and to simultaneously co-ordinate a multitude of priorities and tasks
- Proven record of accuracy and attention to detail in a fast-paced multitasking environment;
- Excellent word processing skills;
- Excellent verbal and writing skills;
- Self-starter and self-motivator, with an ability to work independently; ability to assess situations and independently make mature, knowledgeable decisions;
- Strong time management skills;
- Dip

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