Contract Administrator

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**Job Description**:
PTAG's Project Management Advisory & Services firm has reached new heights and recognition in the industry through associations with Project & Construction Management Industry think-tanks, and innovative service delivery partnerships with our customers.\xa0 This commitment to our industry and customers is made possible by the People who make up our team.\xa0 Our team is made up of a group of industry professionals who are committed to corporate social responsibility, and customer service excellence.\xa0\xa0

We are looking for a\xa0Contract Administrator to help us expand our presence across the\xa0Nuclear\xa0Industry, who will help drive internal project performance, and support to our customers. We seek a professional who will align with our corporate mission, vision & values:
PTAG's vision is to help our clients become global leaders in the planning and execution of their capital projects.

\tSafety:\xa0The safety of our employees, suppliers and clients is our top priority
\tCollaboration: Creating true partnerships with our clients and service providers
\tLeadership: Becoming leaders in our industry and in the communities where we work
\tAccountability: Being accountable to our clients for every aspect of an engagement
\tClient\xa0Satisfaction: Delivering 100% client satisfaction on every project
\tIntegrity: Open and clear communication in every aspect of our business

Location: Markham, ON

Type of Employment: Contract

Role & Responsibilities:
\tThe purpose of this position is to provide Contract Administration services to Internal Customers through the management of diverse Contracts and Contractors/Suppliers, directly contributing to the management of risk and liability. The Contract Administrator is responsible for managing contractual obligations and relationships between The Project and Contractors/Suppliers, to ensure adherence of both parties to all aspects of the contractual agreement. Reporting to the Contract Supervisor, the Contract Administrator may be responsible for multiple contracts depending on the value, complexity, and risk.
\tFunctions and responsibilities include but are not limited to the following:
\tProvides authoritative professional advice and support to Internal Customers through the
\tmanagement of contracts and relationships with Contractors/Suppliers.
\tManages an effective relationship with the Contractor/Supplier, and/or provides input to the
\tContract "Manager" who is responsible for that relationship.
\tDevelops Contract Execution Plans to support administration/management of contracts, as required.
\tDevelops or supports the development of appropriate Category Management Plans alongside Contract Officers and Contract Leads/Supervisors.
\tReads, analyzes, provides advice, and applies the contract in daily transactions and in minor disputes.
\tCo-ordinates and leads Contract Kick-Off Meetings and supports Contractor/Supplier Progress meetings.
\tFunctions as Single Point of Contact (SPOC), during contract execution, for all formal communications, and on all commercial and contractual matters between The Project and the Contractor/Supplier.
\tManages Contract Change Control to ensure that changes are identified early, evaluated, negotiated, documented, funded, and approved as per contractual requirements.
\tLogs, manages, and tracks contract deliverables and ensures contract documentation is filed in accordance with Document Control procedures.
\tDocuments, logs, manages, and tracks decisions and events relevant to the contract agreement.
\tVerifies invoicing meets contractual requirements and monitors the timely payments to
\tContractors/Suppliers.
\tWorks with Contract Officers/Contract Supervisor and Legal to interpret the contract and escalate any issues, disputes or contentious matters to the appropriate level as required.
\tMonitors expenditures and accruals against the contract and works with Internal Customers to ensure accuracy of financial information and sufficient funds are in place.
\tWhere managing a Supply Category, provides oversight and monitoring of performance across all Contractors/Suppliers and contracts within such Category.
\tProvides advice and applies specialized knowledge in the development of contract administration processes, procedures, and tools.
\tVerifies in conjunction with the Contract Team that all contractual obligations, including the

\ttechnical and commercial conditions are fulfilled throughout the contract.
\tVerifies contract completion and ensures that all work has been completed, and that all deficiencies and administrative matters have been resolved.
\tFacilitates a proportional performance management approach to individual contracts, consistent with the contract requirements, including monitoring of contract cost, schedule, quality, and technical performance, as well as the maintenance of Contractor Performance Scorecards, as applicable. Shall ensure arrangements are in place for frequent 360-degree feedback on the performance of the Contractor/Supplier, and that performance meetings will be conducted in accordance with the frequencies identified/established in the contract.
\tParticipates/leads Lessons Learned meetings, and/or documents and shares any Lessons Learned that were identified during contract execution, and ensures such lessons are relayed for future procurements or Contractor/Supplier development.
\tIdentifies and recommends improvements to complex processes that affect own area and
\tothers/Internal Customers.
\tParticipates, leads where identified, and implements process/procedure creation and/or
\timprovements.
\tResponds to situations to contain/mitigate short-term risk in accordance with established processes and procedures.
\tCollates necessary information regarding contract(s), to provide input to Relationship Development Plans, and relevant Steering Committees or meetings of Senior Representatives.
\tShall ensure they are sufficiently familiar with the work and the progress of the Work, including an appropriate level of attendance at the Work Site, as applicable.

Qualifications / Requirements:
Internal Relationships

\tMaintains working relationships with contacts across related departments to:
\tExchange, confirm, record, and/or report moderately complex/sensitive information.
\tProvides timely response to inquiries and issues of varying complexity/sensitivity, with appropriate escalation as required.
\tSupports problem and issue resolution.
\tProvides information and interpretation on related questions of tasks or procedures.

External Relationships

\tMaintains working rapport with a variety of external contacts to:
\tExchange, confirm, record, and/or report moderately complex/sensitive information.
\tProvides timely responses to communication sand issues of varying complexity/sensitivity,
\twith appropriate escalation as required.
\tSupports problem and issue resolution.
\tProvides information and interpretation on related questions of tasks or procedures.

Financial Decision Making

\tMakes recommendations on expenditures for own area.
\tMay provide input into budget decisions, related to own area.

Strategic Decision Making

\tMay provide input into strategy decisions, related to own area.

Problem Solving

\tResolves moderately complex/moderately diverse professional business service issues within own area.
\tExchanges, records, and reports information/data to clarify or interpret Internal Customer issues.
\tJudgment applied within limits using sound professional business practices.
\tProvides input to resolution of Internal Customer issues and recommends solutions.
\tBe the first level of issue resolution for escalated items.
\tEscalates complex/more diverse issues outside of own area.

Leadership of Self and Others

\tProvides work instruction and feedback to new hires/ junior levels and performs peer reviews as required.
\tIn collaboration with the Contract Supervisor and Supply Chain Manager, contributes to own performance assessment, development plans/activities, and Personnel Qualifications and Training Needs assessments.
\tSelf-improvements by identifying and seeking professional development opportunities internally and externally.
\tAiding with the successful utilization and implementation of new systems, tools and processes.

PTAG is growing and seeking professionals who want to join a fast paced, innovative, and team-oriented Program Management Firm. We are driven to help our clients find opportunities for consistent and constant improvements of their Capital and Sustainable Programs.

PTAG offers the opportunity for all its employees to participate in its Company Share Owner Program, we offer a comprehensive Benefits package, and an environment to grow professionally and personally.

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JOB TYPE

Work Day:Full Time

Employment type:Permanent Job

Salary:Negotiable

JOB REQUIREMENTS

Minimal experience:Unspecified