Corporate Services Coordinator

6 months ago

Edmonton, Canada Long View Systems Full time

**Long View. A career that helps you get more out of life.**

***

A Long View career helps you get more out of life. We don’t just say it, we prove it. Every day. We’re proud of our reputation as one of North America’s most dynamic IT providers — and we’re even prouder of our culture that allows our people to live life to its fullest. At Long View, we create an environment of collaboration and support, of innovation and enthusiasm, of inclusion and belonging. As a member of the Long View team, you’ll see how our company’s core pillars — Integrity, Competence, Value, and Fun — resonate through the workplace. And in a recent survey, 90% of Long View team members rated Long View as a good or great place to work

**Are you a stickler for great first impressions?
We are looking for an energetic and proactive **Corporate Service Coordinator** for our **Edmonton** branch for a part time role (24 - 32 hours) a week. This role is responsible for administrative support to various teams, playing a key role in various committees, and a key contributor to making Long View a great place to work or visit.

**A Day in the Life**:

- Create a great first impression of Long View by greeting our visitors and managing the Long View lobby
- Mail/courier processing and distribution
- Administrative support for the Edmonton branch VP
- Co-chair the HSE Committee, complete internal HSE audits and inspections
- Co-chair social committee, planning and coordinating events
- Create branch communication including marketing materials for office and client events
- Assist with new hire onboarding
- Meeting coordination including booking meeting rooms, catering orders, guest sign-in, hoteling station setups
- Manage Corporate Services phone and inbox, respond to inquiries, order gift cards
- Maintain tidiness and cleanliness of kitchen and boardrooms throughout the day
- Vendor liaison for all office related maintenance including supplies, HSE items, custodial
- Order and maintain office and coffee supplies inventory
- Monthly credit card reconciliation and generating expense reports
- Process timesheets and invoices for weekly financial batches
- Streamline and maintain invoice creation and validation
- Assist in processing and sending out invoices, attaching appropriate backup documentation, when required
- Assist with project reporting, and review for accuracy
- Update sales CLM, documentation reviews and filing, other sales coordinator related duties

**What You Bring**:

- 2+ years’ experience in a coordinator or corporate services position
- Certificate in Business Administration, Accounting Assistant, or equivalent is an asset
- Excellent interpersonal and communication skills (verbal and written), with a focus on customer service and relationships
- Experience in event planning and coordination
- Proficient in Microsoft Office, Teams, and CRM

**Why Work at Long View?**:

- ** Great people and culture**:

- ** Flexible environment **- A workplace that values the importance of flexibility for personal/professional growth, happiness and wellness
- ** Fun is one of our core values**

**Want to learn more about our culture and life at Long View? Check us out on LinkedIn, Twitter and Instagram**

**Long View’s mission of building the best and most sustainable team-driven organization requires dedicated and ambitious people. Through employee resource groups, impactful and effective conversations, townhalls and various company-wide training, including how to reduce unconscious bias, we are fostering an inclusive environment. We are committed to taking consistent, positive and lifelong action to be a diverse and equitable workplace because we know that the most effective companies are made up of people with varied identities, experiences and backgrounds.**

Long View is an equal opportunity employer. If you have any accommodation requests for your interview or the role, please let your friendly Recruiter know.

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