Administrative and Financial Assistant, Office of

1 week ago

Ottawa, Canada University of Ottawa Full time

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**Job Type**:
Employee

Duration in Months (for fixed-term jobs):
24

Job Family:
Administrative Support

of Open Positions:
1

Faculty/Service - Department:
Office of Indigenous Affairs

Campus:
Main Campus

Union Affiliation:
SSUO

Date Posted:
February 08, 2024

Closing Date:
February 19, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:
35

Salary Grade:
SSUO Grade 06

Salary Range:
$50,642.00 - $63,967.00

The Office of Indigenous Affairs works closely with all university faculties and services to develop initiatives that support and benefit First Nations, Inuit and Métis students. We provide services that support classrooms, careers and personal needs of students in a manner consistent with Indigenous culture and values. We also promote strong working relationships with government agencies, as well as with Indigenous communities and organizations to enrich the student experience.

Position purpose

Assists with and performs a variety of tasks to support the administrative operations of a department, program or event, while ensuring compliance with applicable policies and procedures.

In this role you will
- Performs a variety of administrative tasks to support the administrative operations of the department/program/event, such as entering and updating data, drafting and preparing a variety of documents, and managing schedules and mail, in keeping with uOttawa quality standards.
- Provides administrative support for organizing and coordinating meetings and events, to ensure they run smoothly. For this purpose, reserves meeting rooms, makes catering arrangements, and prepares meeting agendas and any other documents.
- Provides basic support for the financial operations of the department/program/event by performing a variety of tasks in keeping with established policies, such as administering petty cash, preparing deposits, making journal entries and entering data into the financial system. Participates in the invoicing process: prepares, sends and pays invoices, receives payments from customers and follows up on them.

What you will bring
- Postsecondary education in administration and office technology with courses in accounting or finance, or an equivalent combination of education and work experience
- Minimum two (2) years of demonstrated experience in a similar role
- Basic experience in accounting and/or finance
- Sound knowledge of the Generally Accepted Accounting Principles (GAAP)
- Experience working with Indigenous communities and knowledge of how to handle payments to external stakeholders is an asset
- Experience in bilingual (French and English) administrative writing
- Experience producing reports
- Ability to produce high quality work under pressure while meeting strict deadlines
- Initiative self-reliance, good judgment
- Knowledge of an Indigenous language is an asset
- Bilingualism - English and French (spoken and written)
- This position may be eligible for a telework arrangement. Learn more about our telework guidelines

click here
- #LI-Hybrid

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click

here

to find out more.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 - Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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