Data Specialist

1 week ago

Halton, Canada Halton Region Full time

**Data Specialist (Healthy Babies Healthy Children)**:

- At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to individuals with disabilities throughout the recruitment process._

**_As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements including flexibility and better work-life balance for our employees. Where the work permits, employees will have the choice to work where they can have the greatest impact on achieving our goals. Please note, this position is eligible for our Hybrid Work Program/Work from Home Arrangement._**

**Posting ID**: 2288
**Department**: Health
**Division**: Healthy Families
**Pay Range**: $59,456 - $79,276

**Job Type**: Permanent
**Hours of Work**: 35 hours per week
**Work Location**: Halton Regional Centre - 1151 Bronte Road, Oakville (Health Department)
**Employee Group**: OCT
**Posting Date**:August 25, 2023
**Application Deadline**: September 1, 2023

**Job Summary**:
Reporting to the Supervisor of the Healthy Babies Healthy Children (HBHC) program, the HBHC Data Specialist oversees, manages, maintains, and reports HBHC program data.

**Duties & Responsibilities**:

- Provide quality assurance, maintenance, auditing, data cleaning, and reporting related to HCD-ISCIS and BORN. This includes staff training, document management, issue resolution, and ad hoc data requests.
- Develop tools for data collection and use by program staff who administer the provincial Healthy Babies Healthy Children Program.
- Maintain large data sets in ISCIS and Excel, to ensure integrity of data and records through routine data cleansing activities.
- Provide data entry, interpretation, and processing related to HBHC program requirements.
- Analyze operational data, create tools and reports for HBHC Supervisors and Manager to guide program decisions.
- Meet ongoing reporting requirements for the Ministry of Children, Community and Social services.
- Support the development and collection of data for departmental and team performance measures.
- Maintain program confidential files and records, filing, retrieving and archiving files for storage in accordance with Regional protocol.
- Train and provide expertise, mentoring and support to HBHC users of HCD-ISCIS and BORN.
- Work effectively within a diverse team of Public Health Nurses, Family Visitors, and administrative staff to understand the needs for data recording and to ensure data collection methods/tools are used appropriately.
- Work collaboratively within the Department to supply data to the Public Health Surveillance and Evaluation team for use and analysis as needed.
- Liaise with local IT staff and/or provincial helpdesks to identify, investigate, and solve problems, propose improvements, manage staff enrolments.
- Facilitate implementation of new or changed HCD-ISCIS or BORN systems.
- Participate in workgroups and user group meetings related to HCD-ISCIS and disseminate appropriate information to users.

**Duties and Responsibilities Continued**:

- Ensure compliance with legislation [e.g. Personal Health Information Protection Act (PHIPA), Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and Departmental policies/procedures for record management/retention and data collection and use.
- Develop and maintain related program policies/procedures.
- Ensure compliance in data collection and reporting with the Healthy Babies Healthy Children Program Protocol and the Healthy Babies Healthy Children Guidance Document.
- Support compliance in data collection with Professional College requirements (e.g. College of Nurses of Ontario)
- Provide support and back-up coverage to Program Assistant team as required.
- Maintain flexibility to work at the office or from home based on operational needs and duties assigned.
- Perform other duties as assigned.

**Skills & Qualifications**:
**Essential**:

- Experience in a public health or healthcare setting involving data management.
- Strong attention to detail, strong skills in problem-solving and critical thinking, be highly organized, and have excellent communication skills.
- Experience related to data entry, administration of large databases, quality assurance, and staff training is required.
- The ability to plan, manage, and prioritize tasks/projects with competing deadlines is also required.

**Preferred**:
An equivalent combination of education and experience will be considered.

**Working/ Employment Conditions**:
**Working Conditions**
- This position involves work in an office and remote work from home. Travel may be required; incumbent must provide their own transportation.
- In accordance with requirements in Ontario Regulation 191/11 - Integrated Accessibility Standards and the Ontario Human Rights Code, H

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