Contract Manager

3 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Supply Management, Level C2

Job Title

Contract Manager

Department

Contract Management | Supply Management | Financial Operations | VP Finance and Operations

Compensation Range

$7,400.83 - $11,540.42 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

June 13, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Contract Manager is responsible for the contract management, contract administration and supplier relationship management of vendors within their portfolio on behalf of UBC. This role develops and executes contract and supplier relationship plans to ensure that UBC achieves value from its contracts and that UBC’s objectives, which may include sustainability, efficiencies, and cost savings, are achieved.

This position is a contract management and supplier relationship management expert and will be responsible for:
- developing an approach, the tools, templates and processes for UBC to manage key supplier contracts and relationships- identifying key contracts and supplier relationships that require active management and developing and implementing annual plans for each contract/supplier to deliver maximum benefit to UBC- leading and facilitating Faculty Working Groups to gather input and report on key supplier/contract arrangements to ensure that the needs of the UBC community are well understood and that the university is leveraging its suppliers and contracts to meet the needs of UBC Faculties and Units- managing key contracts and supplier relationships, meeting with UBC suppliers, on behalf of UBC, and ensuring a high level of customer service and service delivery across the University- determining ways to continuously improve UBC’s approach, tools and processes and driving the implementation of supply chain initiatives to deliver improved value for money through UBC’s contractor agreements and optimize UBC’s processes

Organizational Status

The Contract Manager reports to the Manager, Contract and Supplier Relationship Management, and is an integral part of the Procurement Partnerships team, delivering value to the UBC community through supply chain optimization and strong customer service. The position will partner closely with all levels of Financial Operations staff to ensure contracts are properly managed and is expected to build strong working relationships with faculty, administrative units and other key stakeholders across the University community.

Work Performed- Identifies key contracts and supplier relationships that require active management and develops and implements the contract management, contract administration and supplier relationship management framework, procedures and reports that are efficient, effective, and based on best practice to deliver value and savings to the UBC community- Actively participates in the identification and implementation of a contract management technology solution for the university and leads initiatives to automate and optimize processes to reduce risk, deliver value, and savings to the UBC community- Manages all contracts within their portfolio on behalf of UBC in line with UBC’s contract management and supplier relationship management processes, providing excellent customer service focused services and end-to-end contract administration services to support the UBC community- Develops and implements a Supplier Relationship Management and Contract Management Plan for each contract/supplier within their portfolio to ensure that the needs of UBC Faculties and Units are being met and that UBC’s goals and objectives are achieved- Tracks and proactively manages vendor performance and leads supplier performance and supplier relationship management meetings. Meets with the vendors regularly on behalf of UBC. Accountable for ensuring contract Key Performance Indicators (KPIs) are achieved and maintained, takes initiative to ensure business deliverables are achieved, proactively resolve issues, manage SLAs related to the contract, identify opportunities to improve service and deliver improved value to UBC, and support reporting to faculties/d

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