Family Supports Administrator

7 months ago

Saskatoon, Canada METIS NATION - SASKATCHEWAN Full time

**POSITION TITLE**: Family Supports Administrator

**DEPARTMENT**: ELCC

**CLASSIFICATION**: MGO-03

**SALARY RANGE**: $45,000.00 to $53,779.00 per Annum

**POSITION TYPE**: Full-time, Permanent

**LOCATION**: Saskatoon

**ACCOUNTABLE TO**: The Family Supports Administrator reports to the Early Learning and Child Care Manager and is responsive to the Director of Education.

**Brief Overview**:
The prime objective of the Early Learning and Child Care (ELCC) Family Supports Administrator is to assist the ELCC program coordinator to ensure family supports are delivered in an efficient and timely manner while performing these job duties:

- Administrating client services and program delivery for ELCC family support programs.
- Case management for accessing ELCC services.
- Provide overall operational/administrative administration of the programs.
- Coordinate project initiatives.
- Collaboratively work with MN-S staff, MN-S Citizens, and MN-S contractors as required.

**Key Responsibilities**:

- Effectively oversee the day-to-day management of assigned caseload.
- Assist clients with Early Learning programs and services, including case file management. This case management includes programs provided by the MN-S and programs offered by other levels of government and non-profit organizations.
- Assist with new program development, implementation, coordination, and evaluation and regularly review current programs.
- Foster teamwork and co-operation.
- Use office software and hardware to communicate and collaborate with Métis Citizens, MN-S staff, and ELCC partners, including childcare providers.
- Assist in the coordination of the processing of financial administrative and operational procedures (i.e., purchase orders, expense claims, bill back submissions, and purchase card reconciliation).
- Participate in presentations about the various projects and the MN-S to key stakeholders at conferences, workshops, and in communities when directed.
- Gather project statistics as directed, establish, and maintain spreadsheets.
- Outreach and build relationships with stakeholders as required.
- Engage, develop, and maintain strong relationships with partners, including ELCC clients.
- Promote Métis culture.
- Maintain an effective, confidential, and accountable filing system.
- Some travel throughout the province and extended hours of work may be required.
- Fulfill all other responsibilities as determined by the Manager of Early Learning and Childcare.

**Knowledge, Skills and Abilities**
- Well-developed administrative, analytical, time management, and organizational skills
- Knowledge of program administration, budgeting/financial management, program planning, and coordinating.
- Experience in Early Childhood Education, childcare licensing, ministry documents, and policies involving Early Childhood Education would be an asset.
- Demonstrated results-oriented skills and practices.
- Demonstrated ability to work with a high level of tact and discretion.
- Strong knowledge of case management in a social services setting would be an asset.
- Experience with standard office equipment.
- Demonstrated ability to identify problems and situations and take appropriate action.
- Work effectively both independently as well as in a team environment.
- Ability to travel, at times in a rental vehicle, may be required.
- Ability to work flexible hours when required.
- A high degree of technology literacy and proficiency in standard office equipment.
- Advanced communications skills.
- Highly detail oriented.
- Demonstrated ability to problem-solve, demonstrate good judgement, and make decisions independently within set processes and procedures.
- Experience working with Métis clients would be an asset.

**Qualifications and Experience**
- Office Administration education and experience working in a social services environment or an administrative role within an Early Childhood Program.
- Experience in case management, budgeting, program delivery, and reporting, preferably in a non-profit setting would be an asset.
- Demonstrated social services/client service supports experience would be an asset.

**Additional requirements**:

- The work involves frequent use of a computer and a telephone, attention to detail, and concentrating on sometimes complex problems and information. There will be diversions during the workday, necessitating a shift in priorities.
- Valid Saskatchewan driver’s license and access reliable transportation
- Must undergo a Criminal Record Check with the Vulnerable Sector

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