Admin Support
7 months ago
Reporting to the** Sawēyihtotān Project Manager**, this position will provide full range of administrative functions to the STC Urban First Nations Services Inc., will work at Kotawan and provide administrative support to Relatives of Kotawan/ Sawēyihtotān programs. Also provide administrative support to Saweyihtotan Project staff including the Sawēyihtotān Project Manager, Sawēyihtotān Supervisors, Transitional Navigator, and team. This administrative role involves highly confidential and sensitive information that could impact on clients and/or family members, employees of STC Urban First Nations Services Inc.
**Responsibilities**:
- Provide administrative support for the Sawēyihtotān Manager, Transitional Navigator, and Supervisors;
- Prepare documents such as letters, memos, reports, agendas, and presentations required for meetings;
- Assists with briefings and/or summary reports;
- Data entry on family files;
- Fax and photocopy correspondence as required;
- Monitor office supply inventory and prepare office supply orders and re-stock inventory;
- Maintain a central filing system;
- Maintain/update copier program features;
- Assist with the coordination of meetings: booking of meeting rooms and audio-visual equipment, catering arrangements, preparation of cheque requisitions and purchase order requests, preparation of agendas and meeting kits, and boardroom preparation;
- Coordinate travel itineraries (flights, hotels) when requested;
- Works on special projects;
- Calendar management - plans for meetings and assists in coordination of meetings; Prepare reports in Excel;
- Perform receptionist duties for the Sawēyihtotān team when assigned
- Perform other related duties as defined and assigned by the reporting Coordinator or designate on an as and when required basis.
- ** Education and Experience**:
- Completed office education certification from a recognized business school;
- Demonstrated experience working with highly sensitive or confidential information;
- Experience working within a governance structure in a community development capacity with First Nations; familiarity with First Nations culture, history is considered an asset.
- **Other**:
- Must provide a current, original, Canadian Criminal Record Check (CCRC) with vulnerable sector search as a condition of employment.
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