Patent Prosecution Clerk

3 months ago

Ottawa, Canada Osler, Hoskins and Harcourt LLP Full time

**This position is a hybrid role requiring a minimum of 3 days in office.**

With an integrated network of offices in Toronto, Montréal, Calgary, Ottawa, Vancouver and New York, Osler has an undisputed reputation for solving problems, removing obstacles, and providing the answers to our clients, when our clients need them. Osler, Hoskin & Harcourt is one of Canada’s leading business law firms with over 500 lawyers and an extensive network of students, staff and communities who work together to strive for a positive, collaborative and innovated work environment.

In 2012, Osler celebrated 150 years with a theme of “Making a Difference”, reaffirming their commitment to making a difference for their clients and community. Osler is committed to building and growing diversity in the legal community supporting many initiatives including the Advancement of Women Lawyers initiative and Black Future Lawyers.

**Major Responsibilities**
- Maintain a comprehensive docketing, reminder, and bring-forward system to ensure that all deadlines and due dates associated with patent prosecution are met and that all relevant deadlines are brought to the attention of legal professionals.
- Communicate with USPTO and CIPO on behalf of clients and legal professionals regarding status, maintenance and advancement of patent examination and prosecution.
- Draft correspondence, letters, and memos for review by a legal professional.
- Communicate directly with clients such as reporting routine matters.
- Reporting PCT notices, opening files, invoices.
- Reporting exam, convention year, foreign OAs, working requirements and their subsequent reminders.
- Reporting notice of allowance, forwarding issued patents.
- Administering formality requirements.
- Processing requisitions, voluntary amendments, sequence listings.
- Perform other duties as assigned.

**Position Requirements**:
**Education and Experience**

An undergraduate degree or diploma with a minimum of 3 years of relevant experience preferred. An equivalent combination of education, training and experience may also be acceptable.

**Knowledge and Skills**
- Substantial knowledge of patent prosecution processes, including prosecuting patents in Canada, and instructing agents in foreign jurisdictions.
- Ability to obtain, clarify, present, and discuss information pertinent to assignment in a clear and concise manner.
- Proficient in MS (Excel, Outlook, Word, PowerPoint) and InProtech database.
- Accuracy of work product and excellent attention to detail.
- Strong communication, interpersonal, and client service skills.
- Ability to multi-task and prioritize.
- Advanced organizational skills.
- Teamwork skills to interact/collaborate with various group; partnered with ability to take initiative and work independently.
- Ability to maintain absolute confidentiality of information.

For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.

**Accessibility and Accommodation**

**Background and Reference Checks**

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

LI-Ottawa, #LI-Hybrid, #LI-CP2

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