Sales Coordinator

1 week ago

Oakville, Canada AWIN-Mercedes Benz Oakville Full time

Mercedes-Benz Oakville is currently looking for a Sales Coordinator to join their amazing team
- ** Job Purpose**

The Sales Coordinator assists the Sales Management Team to ensure efficient administrations of all Pre-Owned vehicles for the Sales Department. This includes reception assistance as required.

The objective of the Sales Coordinator is to provide assistance to the Sales Managers by completing administrative tasks, thereby allowing them to concentrate on revenue generating tasks, while still ensuring every customer in the showroom is greeted and directed to the proper personnel. Additionally, the Sales Coordinator is responsible for various administrative tasks associated with stocking and maintaining inventory logs, systems, etc.

**Responsibilities**

Daily:

- Checks daily reports for invoices and hands out accordingly (Sales)
- Prepare PO’s in ADP and have sales manager to sign off.
- Updates repair orders and charges updates info in 180.
- Preparation of files for the New & Pre-Owned Sales Department.
- Handling of Dealer Trade invoicing (done through 180 & ADP/CDK).
- Preparation of Dealer Trade Vehicles (done through 180 & ADP/CDK).
- Co-ordination of Dealer Trade pick-ups.
- Preparation of Dealer Trade requisitions.
- Daily check on vehicle arrivals to see if any car that have arrived are sold via AIM
- Up to date knowledge of current/pre-owned sales programs.
- Inventory maintenance; ADP/CDK and 180 must match AIM Inventory Report. Base prices and options must be accurate.
- Inventory and maintenance; All demos must be properly tagged in ADP/CDK and 180 with accurate mileage.
- Stock in all arrived stock/sold units delivered by (new vehicles), and vehicles coming from Manheim, Openlane, and various other sources of Pre-owned Vehicles.
- Daily licensing (if necessary) - make sure all required licensing is done on time and all documents that are required are done.
- Receive all delivered files from Sales Consultants and make sure all files are collected according to Daily Activity Report, divide and photocopy all
- necessary paperwork for Credit funding and leave files in Business office commissioning.
- Input all internal service invoices provided by Service Manager into 180.
- Manage all proper information and maintain Garage book(s):New, Pre-owned and Wholesale.
- Pre-owned updating in ADP/CDK - Stocking Pre-Owned vehicles, as well as booking Wholesale Units.
- Assist any duties required from the Business Office and Accounting Department. i.e. Filing.
- Back-up reception when necessary, this includes handling the phone system.
- Cross-train, as necessary, new & current employees (as deemed by Management) in regards to both your role, but also particular functions, such as ADP/CDK updates, stocking units, etc.

Weekly:

- Maintenance of inventory; ensuring all vehicles from AIM are in ADP/CDK and 180 and all costs are updated.
- Bi-Weekly Inventory Report (New & Pre-Owned) - Submit to New Vehicle Sales Manager.
- Accounts for all documents; ensures that none are missing and are all processed correctly.

Monthly:

- At the beginning of every month, an inventory internal audit must be performed. Complete new and pre-owned car schedules must be printed and analyzed.
- Accounts for all documents; ensures that none are missing and are all processed correctly.
- Co-ordinate with Lot Attendant to complete the inventory audit to ensure all vehicles are accounted for. This is physical audit that must be done each month (touch & feel).
- Dealer Plate inventory, maintaining the log. This should be a physical audit, making sure you touch & feel each plate.
- Submit the final results to Sales Manager.
- Complete RDR count as per Manager Instructions (done per occurrence as deals get delivered).

***Other duties:

- Handle of dealer trades(Co-ordination of dealer trades, Transferring units through BBSS, Preparation of the vehicle, Cheque request, Stocking in and out the dealer trade)
- Daily check on vehicle arrivals (Sold & Stock)
- ITC - Transport damage claim submission
- Social Media (Instagram & Facebook)
- Order office supplies for Sales & Parts
- Prepare all key tags, windshield tags for all New vehicles and stocking them into Keytrak
- Order & Amending vehicles in Vista
- In house licensing
- RDR New & Pre-Owned vehicles
- Trade Rev(Licensing & Mailing out the ownerships)
- Lease extensions (Providing screenshots for CDLSI)
- Enter Vista pipeline into RDR log for each month
- Order/Build Vehicles for Retail units
- Inspect New vehicles when they land (If required)
- Cross reference Exporter list with every client for shippable vehicles

**Qualifications**
- Valid Ontario G Driver’s License.
- Attention to detail.
- Strong organizational skills.
- Collate and record information accurately.
- Maintain accurate records.
- Logical and systematic.
- Ability to maintain filing systems and database.
- Work to deadlines and targets.
- Ability to work efficiently in a high-pressure environment.
-

  • Sales Coordinator

    4 weeks ago

    Oakville, Canada Independence Pet Group Full time

    Independence Pet Group® (IPG) is one of North America’s largest pet insurance and services organizations. Our impressive family of brands supports insurance for more than 1,000,000 pets in the U.S. and Canada and provides well-being, safety, resources, and business solutions to the pet industry, including microchip identification and an online pet...

  • Sales Coordinator

    8 hours ago

    Oakville, Canada Independence Pet Group Full time

    Independence Pet Group® (IPG) is one of North America’s largest pet insurance and services organizations. Our impressive family of brands supports insurance for more than 1,000,000 pets in the U.S. and Canada and provides well-being, safety, resources, and business solutions to the pet industry, including microchip identification and an online pet...

  • Sales Coordinator

    3 weeks ago

    Oakville, Canada ACI Brands Full time

    ACI Brands Inc., is one of Canada’s largest fashion accessory, cosmetic and beauty product companies. Located in Oakville at the Mississauga border, our dynamic company has an exciting opportunity for a Sales Coordinator. We are looking for a highly motivated, enthusiastic, results oriented sales coordinator to join our team. **This incumbent will need to...

  • Sales Coordinator

    2 months ago

    Oakville, Canada Budds' Group of Companies Full time

    We have an immediate opening for a Sales Coordinator. The primary responsibilities include closing deals prior to accounting, registering vehicles within the BMW system, tracking unpaid factory receivable, and assisting with the correcct input of vehicles into inventory. Complete training will be provided and you will work closely with our sales management...

  • Inside Sales Coordinator

    2 weeks ago

    Oakville, Canada Gutmann North America Full time

    Gutmann North America is looking for a dynamic inside sales coordinator to join our Sales and Marketing team. Gutmann is a leading aluminum company specializing in aluminum extrusions, commercial and residential construction, with over 87 years of experience in aluminum projects around the world. **Key Responsibilities and Accountabilities**: - As the...

  • Sales & Event Coordinator

    2 months ago

    Oakville, Canada OE Banquet Hall & Conference Centre Full time

    **Job Profile**: The successful applicant will have excellent sales and marketing communications skills with an ability to generate positive recognition and growth for the OE Banquet Hall brand. The Sales & Event Coordinator will focus on developing innovative sales & marketing initiatives and facilitating increased event sales, all with an overarching goal...

  • Sales Development Coordinator

    4 weeks ago

    Oakville, Canada Direct Response Media Group Inc Full time

    WHO WE ARE Direct Response Media Group (DRMG) is a dynamic and Entrepreneurial oriented company where every person in the company supports the overall success of the organization. Your work matters here and we need more people like you who can communicate well, excel at building great relationships, and thrive in a complex and fast-paced environment. We...

  • Sales Development Coordinator

    2 weeks ago

    Oakville, Canada Direct Response Media Group Inc Full time

    WHO WE ARE Direct Response Media Group (DRMG) is a dynamic and Entrepreneurial oriented company where every person in the company supports the overall success of the organization. Your work matters here and we need more people like you who can communicate well, excel at building great relationships, and thrive in a complex and fast-paced environment. We...

  • Sales Development Coordinator

    7 hours ago

    Oakville, Canada Direct Response Media Group Inc Full time

    WHO WE ARE Direct Response Media Group (DRMG) is a dynamic and Entrepreneurial oriented company where every person in the company supports the overall success of the organization. Your work matters here and we need more people like you who can communicate well, excel at building great relationships, and thrive in a complex and fast-paced environment. We...

  • Sales Coordinator

    2 weeks ago

    Oakville, Canada ACI Brands Full time

    ACI Brands Inc., is one of Canada’s largest fashion accessory, cosmetic and beauty product companies. Located in Oakville at the Mississauga border, our dynamic company has an exciting new opportunity for a Sales Coordinator - Prestige Beauty. We are looking for an energetic, enthusiastic, results oriented, highly motivated individual to join our...

  • Catering Sales Coordinator

    2 weeks ago

    Oakville, Canada Holiday Inn Oakville Full time

    **CATERING & SALES COORDINATOR - 18 Month Maternity Contract to August 2025** **JOB OVERVIEW**: a valued member of the sales team, handling all inbound sales inquiries related to Catering business and managing the coordination of meeting and group business. A great opportunity for someone looking to enter the sales field. The role overseas and executes the...

  • Sales & Events Coordinator

    3 weeks ago

    Oakville, Canada Holiday Inn Full time

    A Banquet Sales & Event Coordinator is responsible to make sure that all the appropriate information is collected from the clients and given to all the appropriate departments on time. You will be maintaining client relations and making sure their needs are met while abiding by our company policies and standards. A sales budget will be allotted once the...

  • Inside Sales Coordinator

    7 days ago

    Oakville, Ontario, Canada Cowbell Brewing Co. Full time

    Job Summary:1 Year Maternity Leave Contract.Reporting to the Inside Sales Manager, the Inside Sales Coordinator plays an integral part in the day-to-day business of the brewery by providing top of the line customer service to Cowbell customers while also acting as the main support system for the Outside Sales Team.Roles & Responsibilities: Dealing with...

  • Sales Coordinator

    4 weeks ago

    Oakville, Canada Bunge Full time

    Location : Oakville ON City : Oakville State : Ontario (CA-ON) Country : Canada (CA) Requisition Number : 33461 At Bunge, people don’t just come here to work, they come here to grow - solving challenges that directly impact the world with a diverse and talented team working to make us the most innovative and dynamic company in our industry. We offer...

  • Sales Coordinator

    1 day ago

    Oakville, Canada Bunge Full time

    Location : Oakville ON City : Oakville State : Ontario (CA-ON) Country : Canada (CA) Requisition Number : 33461 At Bunge, people don’t just come here to work, they come here to grow - solving challenges that directly impact the world with a diverse and talented team working to make us the most innovative and dynamic company in our industry. We offer...

  • Sales Support Coordinator

    2 months ago

    Oakville, Canada Direct Response Media Group Inc Full time

    WHO WE ARE DRMG is a Fun, Family, and entrepreneurial-oriented company where every person in the company supports the overall success of the organization. Your work matters here and we need more people like you who can communicate well, build great relationships, and thrive in a complex and fast-paced environment. DRMG (Direct Response Media Group) has...

  • Sales Support Coordinator

    8 hours ago

    Oakville, Canada Direct Response Media Group Inc Full time

    WHO WE ARE DRMG is a Fun, Family, and entrepreneurial-oriented company where every person in the company supports the overall success of the organization. Your work matters here and we need more people like you who can communicate well, build great relationships, and thrive in a complex and fast-paced environment. DRMG (Direct Response Media Group) has...

  • Sales Support Coordinator

    7 days ago

    Oakville, Ontario, Canada Direct Response Media Group Inc Full time

    SUMMARYAs a member of the Sales Operations team, you will work collaboratively to manage customer inquiries, process orders, prepare sales reports, and assist with other sales-related tasks as needed. You will be responsible for providing administrative and sales support to the sales team, ensuring that all sales-related activities are executed efficiently...

  • Sales Support Coordinator

    7 days ago

    Oakville, Ontario, Canada Direct Response Media Group Inc Full time

    WHO WE AREDRMG is a Fun, Family, and entrepreneurial-oriented company where every person in the company supports the overall success of the organization. Your work matters here and we need more people like you who can communicate well, build great relationships, and thrive in a complex and fast-paced environment.DRMG (Direct Response Media Group) has been...

  • Sales Operations Coordinator

    4 weeks ago

    Oakville, Canada Big Ass Fans Full time

    Our success is a result of the diversity of the Big Ass Fans team. Are you seeking an opportunity to work with extraordinary people with an entrepreneurial spirit? Do you have something that sets you apart from the rest? With a bias for action, we want you to #livelifebigass and bring the next great BAF product to market. From our customers to our...