Sales Coordinator

7 months ago

Oakville, Canada AWIN-Mercedes Benz Oakville Full time

Mercedes-Benz Oakville is currently looking for a Sales Coordinator to join their amazing team
- ** Job Purpose**

The Sales Coordinator assists the Sales Management Team to ensure efficient administrations of all Pre-Owned vehicles for the Sales Department. This includes reception assistance as required.

The objective of the Sales Coordinator is to provide assistance to the Sales Managers by completing administrative tasks, thereby allowing them to concentrate on revenue generating tasks, while still ensuring every customer in the showroom is greeted and directed to the proper personnel. Additionally, the Sales Coordinator is responsible for various administrative tasks associated with stocking and maintaining inventory logs, systems, etc.

**Responsibilities**

Daily:

- Checks daily reports for invoices and hands out accordingly (Sales)
- Prepare PO’s in ADP and have sales manager to sign off.
- Updates repair orders and charges updates info in 180.
- Preparation of files for the New & Pre-Owned Sales Department.
- Handling of Dealer Trade invoicing (done through 180 & ADP/CDK).
- Preparation of Dealer Trade Vehicles (done through 180 & ADP/CDK).
- Co-ordination of Dealer Trade pick-ups.
- Preparation of Dealer Trade requisitions.
- Daily check on vehicle arrivals to see if any car that have arrived are sold via AIM
- Up to date knowledge of current/pre-owned sales programs.
- Inventory maintenance; ADP/CDK and 180 must match AIM Inventory Report. Base prices and options must be accurate.
- Inventory and maintenance; All demos must be properly tagged in ADP/CDK and 180 with accurate mileage.
- Stock in all arrived stock/sold units delivered by (new vehicles), and vehicles coming from Manheim, Openlane, and various other sources of Pre-owned Vehicles.
- Daily licensing (if necessary) - make sure all required licensing is done on time and all documents that are required are done.
- Receive all delivered files from Sales Consultants and make sure all files are collected according to Daily Activity Report, divide and photocopy all
- necessary paperwork for Credit funding and leave files in Business office commissioning.
- Input all internal service invoices provided by Service Manager into 180.
- Manage all proper information and maintain Garage book(s):New, Pre-owned and Wholesale.
- Pre-owned updating in ADP/CDK - Stocking Pre-Owned vehicles, as well as booking Wholesale Units.
- Assist any duties required from the Business Office and Accounting Department. i.e. Filing.
- Back-up reception when necessary, this includes handling the phone system.
- Cross-train, as necessary, new & current employees (as deemed by Management) in regards to both your role, but also particular functions, such as ADP/CDK updates, stocking units, etc.

Weekly:

- Maintenance of inventory; ensuring all vehicles from AIM are in ADP/CDK and 180 and all costs are updated.
- Bi-Weekly Inventory Report (New & Pre-Owned) - Submit to New Vehicle Sales Manager.
- Accounts for all documents; ensures that none are missing and are all processed correctly.

Monthly:

- At the beginning of every month, an inventory internal audit must be performed. Complete new and pre-owned car schedules must be printed and analyzed.
- Accounts for all documents; ensures that none are missing and are all processed correctly.
- Co-ordinate with Lot Attendant to complete the inventory audit to ensure all vehicles are accounted for. This is physical audit that must be done each month (touch & feel).
- Dealer Plate inventory, maintaining the log. This should be a physical audit, making sure you touch & feel each plate.
- Submit the final results to Sales Manager.
- Complete RDR count as per Manager Instructions (done per occurrence as deals get delivered).

***Other duties:

- Handle of dealer trades(Co-ordination of dealer trades, Transferring units through BBSS, Preparation of the vehicle, Cheque request, Stocking in and out the dealer trade)
- Daily check on vehicle arrivals (Sold & Stock)
- ITC - Transport damage claim submission
- Social Media (Instagram & Facebook)
- Order office supplies for Sales & Parts
- Prepare all key tags, windshield tags for all New vehicles and stocking them into Keytrak
- Order & Amending vehicles in Vista
- In house licensing
- RDR New & Pre-Owned vehicles
- Trade Rev(Licensing & Mailing out the ownerships)
- Lease extensions (Providing screenshots for CDLSI)
- Enter Vista pipeline into RDR log for each month
- Order/Build Vehicles for Retail units
- Inspect New vehicles when they land (If required)
- Cross reference Exporter list with every client for shippable vehicles

**Qualifications**
- Valid Ontario G Driver’s License.
- Attention to detail.
- Strong organizational skills.
- Collate and record information accurately.
- Maintain accurate records.
- Logical and systematic.
- Ability to maintain filing systems and database.
- Work to deadlines and targets.
- Ability to work efficiently in a high-pressure environment.
-

  • Sales Coordinator

    7 months ago

    Oakville, Canada Independence Pet Group Full time

    Independence Pet Group® (IPG) is one of North America’s largest pet insurance and services organizations. Our impressive family of brands supports insurance for more than 1,000,000 pets in the U.S. and Canada and provides well-being, safety, resources, and business solutions to the pet industry, including microchip identification and an online pet...

  • Sales Coordinator

    9 months ago

    Oakville, Canada Budds' Group of Companies Full time

    We have an immediate opening for a Sales Coordinator. The primary responsibilities include closing deals prior to accounting, registering vehicles within the BMW system, tracking unpaid factory receivable, and assisting with the correcct input of vehicles into inventory. Complete training will be provided and you will work closely with our sales management...

  • Inside Sales Coordinator

    7 months ago

    Oakville, Canada Gutmann North America Full time

    Gutmann North America is looking for a dynamic inside sales coordinator to join our Sales and Marketing team. Gutmann is a leading aluminum company specializing in aluminum extrusions, commercial and residential construction, with over 87 years of experience in aluminum projects around the world. **Key Responsibilities and Accountabilities**: - As the...

  • Sales Coordination Supervisor

    1 week ago

    Oakville, Canada Konstant Full time

    The Sales Coordination Supervisor oversees the Sales Coordination team in work activities that involve sales entries, purchasing, invoicing, and installations. They will work along their team to process orders, placing orders for materials from vendors according to order acknowledgements, ensuring smooth deliveries, and processing customer invoices. Through...

  • Sales Coordinator

    4 days ago

    Oakville, Canada ACI Brands Inc. Full time

    ACI Brands Inc., is one of Canada’s largest fashion accessory, cosmetic and beauty product companies. Located in Oakville at the Mississauga border, our dynamic company has an exciting new opportunity for a Sales Coordinator – Prestige Beauty. We are looking for an energetic, enthusiastic, results oriented, highly motivated individual to join our team....

  • Sales Coordinator

    4 days ago

    Oakville, Canada ACI Brands Inc. Full time

    ACI Brands Inc., is one of Canada’s largest fashion accessory, cosmetic and beauty product companies. Located in Oakville at the Mississauga border, our dynamic company has an exciting new opportunity for a Sales Coordinator – Prestige Beauty. We are looking for an energetic, enthusiastic, results oriented, highly motivated individual to join our team....

  • Sales Coordinator

    1 week ago

    Oakville, Canada ACI Brands Inc. Full time

    ACI Brands Inc., is one of Canada’s largest fashion accessory, cosmetic and beauty product companies. Located in Oakville at the Mississauga border, our dynamic company has an exciting new opportunity for a Sales Coordinator – Prestige Beauty. We are looking for an energetic, enthusiastic, results oriented, highly motivated individual to join our team....

  • Sales Coordinator

    1 week ago

    Oakville, Canada ACI Brands Inc. Full time

    ACI Brands Inc., is one of Canada’s largest fashion accessory, cosmetic and beauty product companies. Located in Oakville at the Mississauga border, our dynamic company has an exciting new opportunity for a Sales Coordinator – Prestige Beauty. We are looking for an energetic, enthusiastic, results oriented, highly motivated individual to join our team....

  • Sales Coordinator

    1 week ago

    Oakville, Canada ACI Brands Inc. Full time

    ACI Brands Inc., is one of Canada’s largest fashion accessory, cosmetic and beauty product companies. Located in Oakville at the Mississauga border, our dynamic company has an exciting new opportunity for a Sales Coordinator – Prestige Beauty. We are looking for an energetic, enthusiastic, results oriented, highly motivated individual to join our team. ...

  • Sales Coordinator

    7 months ago

    Oakville, Canada Bunge Full time

    Location : Oakville ON City : Oakville State : Ontario (CA-ON) Country : Canada (CA) Requisition Number : 33461 At Bunge, people don’t just come here to work, they come here to grow - solving challenges that directly impact the world with a diverse and talented team working to make us the most innovative and dynamic company in our industry. We offer...

  • Coordinator, Sales

    1 week ago

    Oakville, Canada Caivan Development Corporation Full time

    **Company Mission**: Excellence in community development and home building through efficiency, optimization, and innovation. **Company Values**: **Grit**: A team who perseveres, is resilient, and has the stamina and courage to commit to the win. **Integrity**: We make promises thoughtfully and deliberately and then follow through. **Curiosity**: We never...

  • Sales Experience Coordinator

    1 month ago

    Oakville, Ontario, Canada Tesla Full time

    Role OverviewTesla is accelerating the world's transition to sustainable energy. As a Sales Experience Coordinator, you will play a critical role in delivering exceptional customer experiences throughout the sales and delivery process.About the RoleAs a key member of our team, you will be responsible for creating memorable experiences for our customers from...

  • Sales Analyst

    5 months ago

    Oakville, Canada Essity Full time

    **Sales Analyst / Coordinator (Oakville)** **Who We Are** Essity is a global leader in health and hygiene with our corporate headquarters in Stockholm, Sweden, and North American headquarters in Philadelphia, PA. We are a multi-billion-dollar company that is committed to breaking barriers to well-being. Essity does this through innovative brands in the...

  • Sales Operations Coordinator

    2 months ago

    Oakville, Canada Encore Market Engagement Full time

    **Job Brief**: Our client is the International Beauty Institute (IBI). Your role is to manage and nurture incoming leads, actively engaging with prospective students to inspire and drive their journey toward enrollment. **What Encore's All About**: Encore specializes in deploying skilled teams for direct market engagement, ensuring our clients excel in...

  • Sales Coordinator

    1 week ago

    Oakville, ON, Canada ACI Brands Inc. Full time

    ACI Brands Inc., is one of Canada’s largest fashion accessory, cosmetic and beauty product companies. Located in Oakville at the Mississauga border, our dynamic company has an exciting new opportunity for a Sales Coordinator – Prestige Beauty. We are looking for an energetic, enthusiastic, results oriented, highly motivated individual to join our team. ...

  • Sales Coordinator

    1 week ago

    Oakville, ON, Canada ACI Brands Inc. Full time

    ACI Brands Inc., is one of Canada’s largest fashion accessory, cosmetic and beauty product companies. Located in Oakville at the Mississauga border, our dynamic company has an exciting new opportunity for a Sales Coordinator – Prestige Beauty. We are looking for an energetic, enthusiastic, results oriented, highly motivated individual to join our team. ...

  • Senior Prestige Beauty Sales Coordinator

    4 days ago

    Oakville, Ontario, Canada ACI Brands Inc. Full time

    Company Overview: ACI Brands Inc. is a leading fashion accessory, cosmetic, and beauty product company based in Oakville, Mississauga.">">Job Summary: We are seeking a highly organized and detail-oriented Senior Prestige Beauty Sales Coordinator to join our dynamic team. As a key member of the sales department, you will be responsible for ensuring the timely...

  • Inside Sales Coordinator

    7 months ago

    Oakville, Canada Cowbell Brewing Co. Full time

    **Job Summary**: 1 Year Maternity Leave Contract. Reporting to the Inside Sales Manager, the Inside Sales Coordinator plays an integral part in the day-to-day business of the brewery by providing top of the line customer service to Cowbell customers while also acting as the main support system for the Outside Sales Team. **Roles & Responsibilities**: -...

  • Key Account Sales Coordinator

    2 weeks ago

    Oakville, Ontario, Canada ACI Brands Inc. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Key Account Sales Coordinator to join our team at ACI Brands Inc. in Oakville, Ontario.This is a 2-month contract position that requires exceptional organizational and time management skills to meet multiple deadlines.The ideal candidate will have intermediate to advanced computer skills,...

  • Sales Coordinator

    2 weeks ago

    Oakville, Ontario, B8B, Halton, Canada ACI Brands Inc. Full time

    ACI Brands Inc., is one of Canada’s largest fashion accessory, cosmetic and beauty product companies. Located in Oakville at the Mississauga border, our dynamic company has an exciting new opportunity for a Sales Coordinator – Prestige Beauty. We are looking for an energetic, enthusiastic, results oriented, highly motivated individual to join our team....