Project Coordinator
1 month ago
**About the Opportunity**
Coupled with the diverse learning and project experience opportunities, do you see yourself excited to contribute to
- Project and Contract Administration Support - Supporting Project Leaders with the coordination of projects throughout all phases from initiation to completion. This includes tracking project schedules, drafting documents, project correspondence, record organization, tender/contract creation and execution, obtaining paperwork, preparing progress draws, and coordinating other administrative details.
- Financial Administration - Tracking budgets and providing regular updates to Project Managers. Coordinating sub-consultant billings and assisting with client billings, including the preparation of draft invoices and collaborating with the accounting department. Utilizing various reporting tools and creating financial reports as required by individual Project Managers. Supporting invoice coding, tracking, and supporting follow-up on delinquent accounts.
- Team Coordination - Following team schedules to monitor project status and milestone dates, monitor existing and projected workloads for resource allocation, coordinate team meetings, take meeting minutes, and follow up on action items. Collaborating closely with the team on branch and companywide administrative and quality system procedures, coordinating meetings, and providing administrative support to team members as required.
- Correspondence and Document Production - Drafting project correspondence with mínimal instruction and using a variety of software to create correspondence, reports, proposals, presentations, schedules, and budgets. Gaining an understanding of laws and regulations and assisting in drafting standard legal agreements. Developing knowledge of the quality system and collaborating with team members to ensure that protocols and standards are met regarding project administration/management, documentation, peer review, etc.
- Quality Management** **- Developing knowledge of the quality system and collaborating closely with team members to ensure that protocols and standards are met.
- Branch Support - Working collaboratively to support our business's continued growth and evolution.
**About You**
- **Technically proficient and experienced with Microsoft Suite** - You have a strong knowledge of Word, PowerPoint, and Excel.
- **Positive outlook and highly developed interpersonal skills** - You are able to quickly develop a rapport with staff and clients (internal and external).
- **Strong service orientation **- You continually meet the needs of the team and internal clients by responding to requests efficiently and effectively.
- **Take ownership and initiative** - You take personal responsibility for the quality and timeliness of work and achieve results, anticipate the impacts of the actions and the needs of others.
- **Thrive in a fast-paced environment** - You are able to follow accounting and administrative processes accurately and meet business deadlines.
- **Aptitude for numbers** - Numbers don't scare you, and you have basic knowledge and aptitude for financial administration and accounting principles
- **Strong attention to detail and critical thinking skills** - You prioritize key actions, handling a demanding workload and competing deadlines.
- **Strong organization/file management skills** - You complete tasks while staying mindful of all aspects involved regardless of magnitude, reviewing workload and processes while maintaining your attention to detail.
- **Excellent writing and proofreading skills** - You are confident with formatting documents, and writing and compiling proposals, memos, letters, and meeting minutes.
**About Us**
Urban Systems is a Canadian employee-owned interdisciplinary community consulting firm. We are united in our mission to transform communities everywhere into vibrant places where people want to live today, tomorrow, and forever.
At Urban Systems, vibrant communities are everything—including our own work community. Since 1975, we have grown to more than 700 people with 18 offices across Canada. Every day, our purpose-driven team works closely with our clients and their communities to deliver impactful work. We are proud to work with diverse clients, including Indigenous communities, all levels of government, commercial and residential land developers, and the natural resource sector.
We care for our communities and for our people. It's our differences that make us exciting, and our shared belief in Urban Systems that binds us together. We're searching for the creative and passionate and the curious and courageous to join us in creating meaningful and generational change in communities.
**Our Commitment to You**
Are you looking for opportunities to participate in challenging projects and work with multiple teams? Join a diverse and supportive group of professionals at Urban Systems and take part in impactful work building vibrant communities across Cana
-
Construction Project Coordinator
3 weeks ago
Calgary, Alberta, Canada Ridgeline Project Management Full timeRidgeline Project Management is seeking a skilled Construction Project Coordinator to oversee the execution of our infrastructure development projects. The ideal candidate will have a strong background in construction management and a keen eye for detail.Key Responsibilities:Estimate costs and materials for construction projectsCoordinate and schedule...
-
Construction Project Manager
3 weeks ago
Calgary, Alberta, Canada Ridgeline Project Management Full timeJob SummaryRidgeline Project Management is seeking a skilled Construction Project Manager to coordinate and supervise construction projects from start to finish. The ideal candidate will have 3+ years of experience in the field and be able to estimate costs, manage schedules, and ensure compliance with health and safety regulations.Key...
-
Construction Project Manager
2 weeks ago
Calgary, Alberta, Canada Ridgeline Project Management Full timeJob DescriptionWe are seeking an experienced Construction Project Manager to join our team at Ridgeline Project Management. This is a permanent, on-site position with relocation costs covered by the employer.Key Responsibilities:Estimating and Budgeting: Estimate costs and materials for construction projects, ensuring accuracy and attention to detail.Team...
-
Site Manager
2 weeks ago
Calgary, Alberta, Canada Ridgeline Project Management Full timeRidgeline Project Management is seeking a skilled Site Manager to oversee construction projects from start to finish. As a key member of our team, you will be responsible for ensuring projects are completed on time, within budget, and to the highest standards of quality.Job Summary:The successful candidate will have at least 3 years of experience in...
-
Senior Construction Project Manager
2 weeks ago
Calgary, Alberta, Canada Ridgeline Project Management Full timeJob DescriptionRidgeline Project Management is seeking an experienced Senior Construction Project Manager to join our team. As a key member of our project management team, you will be responsible for overseeing the planning, execution, and delivery of construction projects from start to finish.About the RoleThis is a permanent position offering 35 hours per...
-
Project Manager
3 months ago
Calgary, Canada Colliers Project Leaders Full timeOverview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...
-
Assistant Project Manager
2 weeks ago
Calgary, Canada Colliers Project Leaders Full timeOverview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...
-
Construction Site Coordinator
4 weeks ago
Calgary, Alberta, Canada Ridgeline Project Management Full timeRidgeline Project Management seeks a skilled Construction Site Coordinator to ensure the smooth operation of our construction projects. Key responsibilities include:Estimating costs and materials accurately for projects to maintain efficiencyCoordinating and scheduling activities to meet project deadlinesEnsuring health and safety regulations are upheld at...
-
Project Manager
2 months ago
Calgary, Canada Colliers Project Leaders Full timeOverview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...
-
Project Manager
2 months ago
Calgary, Canada Colliers Project Leaders Full timeOverview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...
-
Senior Structural Engineering Project Coordinator
14 hours ago
Calgary, Alberta, Canada Peter Lucas Project Management Inc. Full timePeter Lucas Project Management Inc. is a company that invests in people, community, and cutting-edge technology to deliver high-quality projects.We are looking for a Senior Structural Engineer with strong project management skills to join our team.The ideal candidate will have a background in structural engineering, project management, and collaboration with...
-
Project Coordinator
3 months ago
Calgary, Canada Robertson Electric Wholesale Full timeRobertson Electric is currently looking for a **Project Coordinator **to join our branch in **Calgary.** **About Us** **Scope of the Position** The Project Coordinator is responsible for directing, organizing, and controlling project activities, under the direction of the Projects Coordinator Supervisor. The Project Coordinator provides support to ensure...
-
Project Structural Engineering Position
3 weeks ago
Calgary, Alberta, Canada Peter Lucas Project Management Inc. Full timeAbout the JobPeter Lucas Project Management Inc. is seeking a highly skilled Project Structural Engineer to join our team. The ideal candidate will have a strong background in structural engineering and project management, and the ability to collaborate effectively with multidisciplinary teams.You will play a key role in the design, analysis, and execution...
-
Project Coordinator
2 weeks ago
Calgary, Canada iON United Full time**Company Overview** iON United Inc. is one of Canada’s most trusted cybersecurity solution providers. Founded in 2003, our experienced team delivers best-in-class advisory, technology, and managed services for securing IT, OT, and cloud environments. With consecutive year-over-year growth, we foster meaningful relationships through meaningful work by...
-
Project Coordinator
6 months ago
Calgary, Canada Robertson Electric Wholesale Full timeRobertson Electric is currently looking for a **Project Coordinator **to join our branch in **Calgary!** **About Us** **Scope of the Position** The Project Coordinator is responsible for directing, organizing, and controlling project activities, under the direction of the Branch Manager. The Project Coordinator provides support to ensure the smooth...
-
Project Coordinator
5 months ago
Calgary, Canada Immigrant Services Calgary Full time**About Us**: For over 40 years, Immigrant Services Calgary has been an integral part of the Calgary community, working to make a meaningful difference in the lives of newcomers. Through our work, we ensure families and individuals have the support they need to successfully begin a new chapter of their lives in Canada. We continually innovate in our work,...
-
Project Coordinator
6 months ago
Calgary, Canada Convergint Technologies Ltd Full timeConvergint is currently recruiting for a Project Coordinator to join our growing team in our Calgary, AB location. As the Project Coordinator, you will be responsible for providing leadership, worksite planning, scheduling, organizing and directing, field installation, and start-up of assigned projects. Position requires that work is executed in a safe...
-
Project Controls/Project Coordinator
6 months ago
Calgary, Canada CB Canada Full timeProject Controls/Project CoordinatorOn behalf of our client, Procom is seeking a Project Controls/Project Coordinator for a 6 month contract in Calgary, AB.Project Controls/Project Coordinator Responsibilities The Project Controls/Project Coordinator will:Create Project artifacts (delivery checklist, Status reports, Updating tools, collecting evidences,...
-
Project Coordinator
2 months ago
Calgary, Canada COOEC CANADA COMPANY Full timeWe are seeking a highly organized and detail-oriented Project Coordinator to join our team. The Project Coordinator will be responsible for assisting with the planning, coordination, and execution of projects. Language Requirement: English and Chinese Mandarin (required) **Key Responsibilities**: - Assist in timely delivery and management of assigned...
-
Project Coordinator
5 months ago
Calgary, Canada Lobello Manufacturing Ltd. Full timeWe are seeking a Project Coordinator in **Calgary, Alberta**. Lobello Manufacturing Ltd. was founded in 2011 with a clear goal: create commercial millwork of the highest quality. In the years that have followed, Lobello Manufacturing Ltd. has crafted a reputation for excellence - it is a reputation we seek to uphold in everything we do. We offer competitive...