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Commercial Property Administrator

4 months ago

Winnipeg, Canada Cushman & Wakefield | Stevenson Full time

**Position Title**:Property Administrator

**Department**: Commercial

**Employment Type**: Full-Time

**Application Deadline**: March 29, 2023

**MISSION**

Our clients count on us for trusted knowledge, guidance and support to help them make important decisions. We empower our partners and employees alike so that together, we create a lasting legacy in our communities.

**VISION**

An innovative real estate team transforming our industry and redefining the client experience.

**VALUES**

Together, We Do More.

**About the Company**:

- Cushman & Wakefield | Stevenson_ is a full-service commercial real estate firm in Winnipeg, Manitoba that provides solutions in brokerage, property management, and advisory services.

We are looking for a Property Administrator to join our Commercial team. If you are a detail-oriented professional administrator looking for a fun, hardworking and collaborative team that supports learning and continuous improvement, we want to meet you

**Summary**:
The Property Administrator, Commercial, for Cushman & Wakefield | Stevenson has the passion and drive to work closely with and provide support to the Property Manager in the overall management of a commercial real estate portfolio. The Property Administrator is involved in all aspects of day-to-day operations of the property, including tenant relations, managing maintenance activities, maintaining filing systems, assisting with year-end CAM reconciliations, annual collection and preparation of Income & Expense Statements and preparation of real estate documentation and monthly financial reports.

The Property Administrator, Commercial reports directly to the Director, Commercial.

**Required Skills and Abilities**:

- 2+ years of professional Administrator experience - detail oriented and project oriented; ability to organize information electronically and paper base
- 2+ years of Property Management experience considered an asset.
- Computer Skills - intermediate to advanced skills in Quick books, Excel, Word and other Microsoft Office programs. Experience with Spectra and/or Yardi.
- Basic accounting knowledge to assist with lease and budget preparation and year end CAM reconciliations, tenant schedules of rent and basic understand of rental terms
- Knowledge of building systems helpful.
- Ability to work effectively in a rapidly growing/changing environment with a high degree of resourcefulness and adaptability
- Communication Skills - Ability to communicate effectively and professionally, both oral and written with both internal and external stakeholders; Experience communicating with media an asset
- Relationship Skills -Ability to develop and sustain cooperative working relationships at all levels of the organization; be a mature and self-motivated team player with good conflict-resolution and people management skills; develop productive relationships with vendors
- Organizational Skills - Ability to allocate one’s time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities, ability to project manage and delegate where applicable
- Decision Making Skills - Ability to resolve problems using facts and sound reasoning; ability to achieve goals using a strategic approach; proven innovation with a willingness to manage and adapt to change.

**Duties and Responsibilities**:

- Assists with lease preparation and understands all lease documentation.
- Prepares and administers contracts for provision of property services, such as cleaning and maintenance, snow removal, landscaping, etc.
- Coordinates the implementation of repairs, maintenance and renovations carried out on buildings and monitors progress while determining whether costs are a building expense or a tenant expense.
- Prepares work orders for Maintenance personnel through Angus.
- Ensures necessary purchase orders are issued, maintained and tracked.
- Handles utility tracking and implements changes with utility companies where necessary.
- Tracks critical timelines such as POs, insurance certificates for vendors and tenants, annual payments, budgets, CAM reconciliations and financial statements.
- Updates emergency contacts in database for maintenance on call procedures.
- Assists with preparation of legal documentation.
- Assists the Property Manager in any type of work requested.
- Provides support and assistance as required to other team members, in particular as workloads fluctuate.
- Collaborates effectively with team members throughout the business, from all levels.
- Makes use of knowledge of standard office administrative practices and procedures.
- Ensures that deliverables align with the strategic priorities of the business units supported.
- Participates in preparing monthly financial statements, yearly CAM reconciliations and annual budgets.
- Prepares different types of correspondence for Tenants and Owners such as tenant welcome packages, notices, etc