Admin - Finance Accounts Payable

5 months ago


St Catharines, Canada Great Blue Resorts Full time

Great Blue Resorts owns and operates 8 private resort lakefront properties located throughout Ontario’s cottage country. These properties offer outright ownership of beautiful pre-manufactured seasonal recreational cottages. Our resorts have full facilities including community areas, swimming pools, splash pads, multi-sports courts, playgrounds and beaches.

We are looking for an experienced Accounts Payable Administrator who can support our Finance team and resorts.

**What’s in it for you**:

- A competitive compensation package
- An opportunity to grow with a progressive business in an exciting industry
- Generous vacation time
- A positive team environment

Scope and General Purpose
Accounts Payable Administrator Position Overview
The Accounts Payable Administrator will be responsible for a range of general staff accounting tasks but will be primarily responsible for all accounting work associated with processing accounts payable.
Position Qualifications
- 3+ years’ experience in accounting in either an accounting firm or industry
- Post-secondary certificate or degree in Business with accounting major, or equivalent
- Excellent time management and organizational skills
- Excellent professional verbal and written skills
- Demonstrated track-record of meeting deadlines & adhering to systems of controls
- Demonstrated track-record of flexibility and teamwork skills
- Experience using Microsoft Nav or equivalent ERP system

Responsibilities/Accountabilities
1. Purchase Order management
a. The Accounts Payable and Payroll Administrator will hold department managers accountable for:
i. Maintaining responsibility for the Purchase Orders submitted into accounting for their respective department
ii. Ensuring each Purchase order is submitted contains the appropriate information to properly allocate the costs of each transaction to the appropriate line item of the budget.
iii. Act as point of contact for Resort Administrators and General Managers as relates to raising purchase orders and trouble shooting
b. Coding and entering all invoices into Microsoft Nav accurately and timely to portray an up to date picture of the financial obligation of accounts payable
c. Matching invoices to purchase orders received in from resorts; scanning invoices that are not approved back out to signatories to receive PO’s and additional approvals of unique or large purchases
d. Filing of all Accounts Payable invoices by corporate entity and maintaining a clean and accurate filing system for quick reference at all times

2. Vendor Relationship Management
a. Maintain vendor relationships and communicate required information to vendors and managers in regards to payments made and invoices received
b. Vendor statement reconciliation and relevant account reconciliations
c. Managing vendor opening and closure.
d. Maintain WSIB ledger so as to ensure all contractors have current clearance certificates. Communicate any deficiencies with resort General Managers

3. Internal Customer management
a. Marketing Service Provider
b. Accounting - Owners - for cottage purchases and owner refund
c. Resort General Managers - for PO management and coding posting activity. Petty cash, corporate credit cards and expense reports

4. Internal Audit
a. Analyzing purchases and expenses made in the company to properly code each transition into the respective resorts and department in the budget
b. Ensuring that no purchase invoice is posted twice and paid twice
c. Ensures all Purchase Order are approved before processing

5. Payment Request Management
a. Prepare cheque runs and payment priorities, communicating with vendors as needed.
b. Monitoring payables subledger aging



  • St Laurent, Canada Fed Finance Full time

    Founded in 2001, Fed Finance specializes in temporary and permanent recruitment for the accounting and finance professions. Our consultants are all experts and speak your language. We are committed to supporting you throughout your job search and at every stage of your career. Hello, I am Hugo, Recruitment and Business Development Advisor at Fed Finance, a...

  • Accounts Payable Clerk

    5 months ago


    St. Catharines, Canada City of St. Catharines Full time

    **Summary**: - Reporting to the Accounting Supervisor, the Accounts Payable Clerk is a key member of the City of St. Catharines’ Accounting Team responsible for performing and carrying out daily accounts payable (AP) functions and operations towards helping the City achieve its strategic objectives. The Accounts Payable Clerk is also responsible for...

  • Accounts Payable Clerk

    5 months ago


    St. Catharines, Canada City of St. Catharines Full time

    Applications received any other way will not be accepted. **Summary of Duties**: Reporting to the Accounting Supervisor, the Accounts Payable Clerk is a key member of the City of St. Catharines’ Accounting Team responsible for performing and carrying out daily accounts payable (AP) functions and operations towards helping the City achieve its strategic...


  • St. Catharines, Canada Rankin Construction Inc. Full time

    **Accounts Payable Specialist - job post** A progressive and diversified construction company with offices in St. Catharines and Hamilton is looking for an experience Accounts Payable Specialist to work at our St. Catharines office. As we continue to expand, we are seeking a talented and detail-oriented individual to join our finance team as an Accounts...


  • St. Catharines, Canada Golden Beach Resort Full time

    **OUR PROMISES, VALUES & GREAT ATMOSPHERE** Great Blue Resorts owns and operates 8 recreational cottage resorts across Ontario including Muskoka, Kawarthas, Prince Edward County and Land ‘O Lakes regions. We are looking for an experienced Accounts Payable Administrator who can support our Finance team and resorts. **What’s in it for you**: - A...

  • Accounts Payable Clerk

    3 months ago


    St. Catharines, Canada City of St. Catharines Full time

    **Join us to shape the future of St. Catharines!** **About the City**: At the City of St. Catharines, we are committed to realizing the vision outlined in The City of St. Catharines - Strategic Plan 2023 to 2027. Our goal is to cultivate a city that thrives on safety, innovation, sustainability, and caring, not just for today, but for generations to come....


  • St. Catharines, Canada Heddle Marine Service Inc Full time

    **Position Summary**: Working closely with, and reporting to, the Supervisor - Payroll and Accounts Payable, this is a great opportunity for a capable individual to support a growing company’s operations, grow with the company and be exposed to Accounts Payable and Payroll. **Responsibilities**: - Accounts Payables: - Liaising with Purchasing/Operations...


  • St. Catharines, Ontario, Canada District School Board of Niagara Full time

    Job OverviewThe District School Board of Niagara is seeking a highly skilled Accounts Payable Clerk to join its Financial Services Department. This is a permanent full-time position that offers a challenging and rewarding career opportunity for an individual who is passionate about finance and customer service.


  • St. Catharines, Canada Beatties Full time

    **SUMMARY**: This position is responsible for invoice and employee expense processing of assigned vendors to ensure accurate and timely payment. This includes accurate posting of invoices, ensuring that early payment discounts are taken when appropriate and ensuring that payments and remittances are sent out on time. **KEY RESPONSIBILITIES** - maintain...


  • St. Albert, Canada St. Albert Dodge Full time

    **St. Albert Dodge** is one of the region's best dealerships, serving the St. Albert and surrounding community in Alberta for many years. Our team enjoys training programs, a fantastic culture and opportunities for advancement, which are company-wide focuses to help you grow both personally and professionally. We're interested in helping your career and...


  • St. Albert, Canada Colas Full time

    **Subsidiary**:Colas Western Canada Inc. **Position**: **Position**: Accounts Payable Administrator, Temporary/Full Time **Job Location**:St. Albert, AB **Department**: Shared Services Group, Finance and Accounting **Reports to**: Accounts Payable Supervisor **Key Responsibilities**: - Uploading and processing invoices in Verification Station -...


  • St. Albert, Canada Colas Rail UK Full time

    **Subsidiary**:Colas Western Canada Inc.- Position**Position**: Accounts Payable Administrator, Temporary/Full Time **Job Location**:St. Albert, AB **Department**: Shared Services Group, Finance and Accounting **Reports to**: Accounts Payable Supervisor - Key Responsibilities- Uploading and processing invoices in Verification Station - Communicating with...

  • Finance Coordinator

    3 weeks ago


    St. Catharines, Canada Community Living St. Catharines Full time

    **Our Mission**: People with intellectual disabilities have the opportunity to participate in all elements of living in the community. Community Living St. Catharines is recruiting for the following position: **Position**: Finance Coordinator **Posting Date**: October 31, 2024 **Program**: Finance Department Community Living St. Catharines is seeking a...


  • St. Jacobs, Canada Home Hardware Stores Limited Full time

    **Welcome Home!** We’re more than Canada’s largest independent hardware and building supplies retailer—we’re part of communities across the nation. **Accounts Payable: Where Accuracy meets Efficiency!** As an Accounts Payable Clerk II, you will provide second level support and analysis of accounts payable data entry and reconciliation. Led by the...


  • St. Catharines, Canada Niagara Health System Full time

    Reporting to the Regional Supervisor of Accounts Payable & Accounts Receivable, the Accounts Payable Clerk will be responsible for recording, processing and tracking of invoices and employee expense claims, scheduling vendor payments, printing and managing cheques, uploading & downloading payment details to & from the bank, monitoring of accounting entries,...

  • Manager of Finance

    1 month ago


    St. Catharines, Canada Hotel Dieu Shaver Health and Rehabilitation Centre Full time

    As the only rehabilitation hospital in the Niagara Region, Hotel Dieu Shaver Health and Rehabilitation Centre provides specialized post-acute hospital care and exceptional clinical outcomes through inpatient and outpatient rehabilitation and complex care programs. Our interprofessional team utilizes state of the art equipment to restore health, rebuild...

  • Accounting Associate

    5 months ago


    St. Jacobs, Canada Creative Landscape Depot Full time

    **Accounting Associate - Payables** **Who We Are**: At Creative Landscape Depot, we are passionate about our business and future growth! We are cultivating a culture of excellence and aspire to be the best in the Landscape industry. We know to be successful we need the best people to help us achieve our goals. You are important to us; we recognize the value...


  • St. Catharines, Canada Algoma Central Corporation Full time

    **Job Summary**: The Clerk, Accounts Payable & Accounts Receivable is responsible for invoicing customers and processing vendor invoices in a timely and accurate manner in compliance with corporate policy. **Key Responsibilities**: **Accounts Receivable**: - Prepares billing for the Tanker, Domestic Dry-Bulk and NACC fleets and ensures accuracy. - Prepares...

  • Accounting Specialist

    4 weeks ago


    St. Catharines, Ontario, Canada beBee Professionals Full time $45,000 - $60,000

    beBee Professionals in St. Catharines is seeking a highly skilled Accounting Specialist to join our finance team. In this role, you will be responsible for maintaining accurate financial records, handling accounts payable and receivable, and ensuring the integrity of our accounting practices.Key Responsibilities:Manage and maintain financial records,...


  • St. Catharines, Canada Raw Performance Dog Food Full time

    Overview: We are seeking an experienced Operations Associate to join our team. As an Operations Associate, you will play a crucial role in supporting the day-to-day operations of our organization. This position requires strong analytical skills, attention to detail, and the ability to work efficiently in a fast-paced environment. If you have a background in...