Office Administrator and Social Event/marketing

6 days ago

Hamilton, Canada Scarfone Hawkins LLP Full time

Scarfone Hawkins LLP is a preeminent law firm located in the City of Hamilton. We work together to create a vision of which everyone may be proud. We share our expertise with our community, through our involvement with charities and non-profits, by giving back to the region we call home.
Are you passionate about people and community give backs? Do you have what it takes to handle the demands of a large office, can you guide the development of our firm’s brand? Are you eager to be a part of a company that gives back? If so, we want to hear from you

**Main Responsibilities for this Role**:

- Maximize the effectiveness of the office.
- Maintain all office supply inventory and placing of e orders.
- Assist in vendor relationship management.
- Update website bios and coordinate photos, when necessary.
- Organizing office layout and renovations, manage and over see furniture movements and coordination with IT Department on all office equipment.
- Maintaining office conditions and overseeing office repairs.
- Support Financial Controller with various other tasks.various administrative tasks.
- Participate in the planning of annual calendar of social events.
- Prepare and maintain budget for annual events.
- Plan and execute in-house or off-site activities, events, parties, celebrations, and conference.
- Promote events through social media channels.
- Participate in brand discussions to expand and promote firm through social media.
- Execute digital and social media messaging and written content for social media, maintaining the firms tone in consultation with stakeholders.
- Find new and exciting ways to drive awareness, conversation and the firm values.
- Conduct data analysis and reporting to synthesize key insights for changes in social presence.
- Work along side management to encourage the use of social media to optimize and improve followers and client base.
- Manage and develop monthly social media reporting.
- Perform other duties as assigned.

Required Qualifications
- Degree/Diploma in Marketing, Business Administration or Communications Field
- Minimum 3-5 years experience in the field(s).
- Social Media Content Writing Experience.
- Experience with Social Media Platform Management.
- Experience with Office Management.
- Ability to set goals, deadlines and follow through with them.
- Strength in Microsoft Office Suite, Excel preferable but not required.
- Strong written and verbal communication.
- Motivated self-starter.
- Excellent communication, interpersonal, and time management skills.
- A business accruement with ability to consistently represent the firm in a professional manner.

**Desired Skills**:

- Social Media Management Certificate
- Graphic Design Abilities
- Website Design, would be an asset

**What we offer to you**:

- Newly renovated and convenient office location in the heart of Hamilton’s downtown core, close to restaurants, shops and transportation.
- Hybrid work model in which remote work will be permitted at least 2 days per week after successful completion of probationary period.
- Opportunity to further develop your skills in this role.
- Competitive salary compensatory with experience.
- Comprehensive benefits package including: Life insurance, Dental care, Disability insurance, Extended Health Care, Vision care, Employee Assistance Program, Health Care Spending Account
- Fantastic office culture with many firm events.

**Hours of Work**: fulltime, Monday to Friday, additional hours maybe required based on operational needs.

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