Administrative Specialist

2 weeks ago


Winnipeg, Canada Brook Global Full time

**Position**: Admin Coordinator/Admin Specialist

**Ability to Work Remotely**:No

**Responsibilities**
- Provides administrative support to ensure efficient operation of office
- Answers phone calls, schedules meetings, takes meeting minutes, and supports visitors
- Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Schedules and assigns administrative projects and ensures execution
- Central point of contact for clients and employees
- Assist Marketing, Sales, Operations, and Finance teams with admin functions including scheduling meetings, creating presentations, joining meetings and taking notes, completing documents, task follow-up, and other requirements
- Makes travel arrangements such as booking flights, cars, and hotel reservations
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents
- Ability to function well in a fast-paced environment
- Assist with HR and Culture responsibilities including meeting with staff to help ensure we maintain a welcoming work environment
- Review vendor and client legal contracts which requires attention to detail
- Create, maintain, and improve business systems including policies and procedures
- Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities
- Manages office supplies by monitoring stock levels and replenishing as required
- Model BrookGlobal’s core values: integrity, accountability, teamwork, humility and delivering the wow

**Qualifications**
- Minimum 5 years experience as an admin assistant or office manager
- Ability to communicate effectively and professionally
- Initiative and drive
- Excellent verbal and communication skills
- Outstanding organizational and time management skills
- Knowledge of business systems and procedures
- Fanatical at follow-up
- Ability to work with customers, employees, and visitors with a sense of humility, passion, and kindness



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