Events & Marketing Coordinator

3 months ago

Woodbridge, Canada The BridgGroup of Companies Full time

**About the BridgGroup of Companies**:
The Bridg Group of Companies (TBGOC) has been in business for over 20 years and provides exceptional consumer services in the Financial and Real Estate world.

Our mission is to change lives one client at a time and to be the home of all your financial needs

We aim to foster a culture of caring and accountability. Caring for our clients and employees in a team working environment. As a company we focus on working on diversified services that allow each client to reach their financial goals. But we also aim to ensure that our team experiences personal growth in their careers by offering ongoing training and development opportunities.

We host numerous events throughout the year for our community, clients, and professional network. Our most notable event is our upcoming Annual Community, Client, and Associates Appreciation Picnic. Additionally, we partake in exhibition shows in the Greater Toronto Area to continue to establish our presence as an award-winning financial company (2023 Top Choice Financial Advisor in Vaughan and Canadian SME Customer Service Excellence Finalist).

**Position**:Event Coordinator and Marketing Specialist

**Salary**:$55, 000 - $65, 000 + Bonus

**Expected Start Date**:As soon as possible

**Benefits**:

- 10 Days Paid Vacation Days
- 3 Paid Employee Sick Days
- Quarterly Bonuses
- Group Benefits
- Weekly ongoing Professional Development
- Employee Social Events
- Complimentary Monthly Friday Lunch
- Daily Snacks and Beverages
- Time off For Birthdays & Employee of the Month
- Summer Hours (1/2-day Fridays in July & August)

**Responsibilities**:
**Fundraising and Logistics Management Responsibilities**:

- Develop fundraising and logistics plan for all corporate events in collaboration with internal team, external stakeholders and vendors.
- Provide timely and on-going progress reports for direct divisional manager.
- Develop and manage internal corporate systems for fundraising.
- Work closely with internal team and 3rd party companies to execute marketing strategies and to develop content for event marketing materials and promotions.
- Execute the strategic objectives of the event including fundraising tactics to grow revenue.

**Sponsorship Management Responsibilities**:

- Develop and implement sponsor and corporate program strategy.
- Solicit and manage activities for sponsorships, ensuring that all sponsorship package deliverables are met.
- Cultivate and steward relationships with key partners, associates, vendors, suppliers, sponsors and participants.

**Project Management Responsibilities**:

- Manage the execution and coordination of all events, including but not limited to budgets, schedules, contracts, and other related activities to complete event deliverables, as assigned.
- Operate within allocated budget, established guidelines and policy & procedures, notifying direct manager of variances, adjusting strategies, budgets and priorities as required.
- Work collaboratively with each task lead ensuring that budget and critical processes are adhered to and that goals and objectives are clearly defined.

**Compliance and Other Responsibilities**:

- Answer and response to calls regarding inquiries from clients, vendors, participants, sponsors, partners, and associates.
- Form contacts with local media outlets, both online and in person.
- Take reservations for booths and speaking engagements.
- Create, compile and export databases containing all information for each event.
- Adhere to guidelines, proactively identifying opportunities to improve processes.
- Ensure timely pre and post event follow-up for all key responsibilities outlined.
- Manage and coordinate Event Project Execution Plan
- Operate within an allocated budget and established guidelines, policies & procedures.
- Inspect public areas and venues prior to events and provide further direction to meet goals and standards.
- Provide on-site support for events, as required.

**Skills and Qualifications**:

- University Degree or College Diploma in Marketing.
- Minimum 3 years of progressive experience in executing complex corporate events.
- Experience developing and executing fundraising and sponsorship strategies.
- Advanced project management experience.
- Available to work flexible hours, including evening and weekends as required.
- Ability to efficiently navigate and use Microsoft Software including but limited to; Outlook, Word, Excel, etc.
- Strong Communication and Organizational Skills.
- Ability to work in a fast-paced environment
- Excellent Customer Service Skills.
- Ability to Negotiate with Vendors.
- Ability to Manage and Work within a Budget.
- Knowledge of Event Performance Monitoring Methods.
- Ability to Create Reports that Guide Future Event Planning.

**Requirements**:

- Flexible evening and weekend availability, as required.
- Must be always willing and able to be present at all corporate events.
- Must own a vehicle and have full access at all tim

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