Financial Coordinator

3 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Accounting, Level A

Job Title

Financial Coordinator

Department

Finance Support | Finance and IT | UBC Sauder School of Business

Compensation Range

$5,063.67 - $7,294.50 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

August 9, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

UBC Sauder School of Business is one of the world’s leading business faculties. The school consistently ranks among the top 100 in the world and is recognized internationally for excellence in research and learning, an outstanding faculty and unmatched global partnerships. A collaborative and respectful culture within which all members of our community can thrive is a key principle in our strategic plan, and one that underpins our educational mission.

We acknowledge that UBC Sauder at the Vancouver Campus is situated within the traditional, ancestral and unceded territory of the Musqueam. We acknowledge that UBC Sauder at the UBC Robson Square is situated on the traditional territory of the Musqueam, Squamish and Tsleil-Waututh.

The Financial Coordinator manages financial activities of the portfolios of UBC Sauder units located at the Robson Square (Development and Alumni Engagement, Executive Education and Continuous Business Studies), performs core accounting functions and general financial activities for other UBC Sauder units, analyses financial operations and makes recommendations to improve efficiencies, prepares annual budgets and forecasts and ensures compliance with GAAP, CRA, PCI and University policies, procedures and tax regulations.

The Financial Coordinator is responsible for preparing comprehensive financial reports, overseeing the evaluation and preparation of complex student enrolment system month-end accounting entries and providing guidance and functional supervision to union employees and student workers in the UBC Sauder Finance and Procurement Office.

This role is primarily based at the UBC Point Grey Campus, with at least 1 day a week worked at the Robson Square campus.

Organizational Status- Reports to the Associate Director, Finance.- Works closely with and provides guidance to financial specialists in the unit.- Works collaboratively with UBC Sauder leadership team in the revenue-generating units.- Interacts with and provides financial advice/support to UBC Sauder business units, specifically revenue-generating units.- Liaises and fosters effective working relationships with UBC Central Finance Team, Financial Operations/Payment & Procurement Services and other agencies.

Work Performed- Performs core accounting functions and general financial activities for UBC Sauder units.- Oversees financial processes and financial activities for the UBC Sauder revenue-generating units, including daily balancing, complex month-end tuition revenue recognition, reconciliation and AR entries.- Prepares a wide variety of comprehensive financial reports (cost-volume-profit reports, quarter-end accruals report, etc.) as required with the use of spreadsheets and other reporting tools. Develops new reports as required.- Manages financial activities and operations of the UBC Sauder Development and Alumni Engagement, Executive Education and Continuous Business Studies units, including analyzing financial operations and making recommendations to improve efficiencies.- Provides advice, direction and guidance concerning budget, accounting and financial matters, accounting policy interpretation and sound business practices.- Reviews several multimillion‐dollar operational budgets, evaluates financial priorities and resolves any discrepancies.- Ensures that financial statements accurately reflect the finances of the programs and all projects in the unit; finalizes year-end working papers and financial statements.- Analyzes expenditure variances, forecasts and highlights anomalies. Troubleshoots problems to resolution and follows up on problems with the appropriate senior leader at UBC Sauder.- Monitors and manages the year‐end accounting procedures and systems and trains others in ensuring these ar

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