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Administrative Assistant to Busy Real Estate Agent

2 months ago

Mississauga, Canada REMAX Real Estate Centre Inc., Brokerage Full time

Responsibilities and Duties:

- Preparing and typing offers/ log amendments/ waivers using Dotloop or WebForms
- Booking appointments and tracking confirmations - following up where required
- Co-ordinating listing property set-up and preparation, such as booking / coordinating / scheduling photographers
- Co-ordinating or installing/ removing signs and lockboxes
- Co-ordinating schedules
- Data entry
- Expense-tracking
- Reviewing mail, keeping the office tidy and organized
- Assisting in the preparation of comparative market analysis (CMAs) reports
- Updating client information and managing client database
- Managing client relationship tasks such as following up and ensuring all required documents are collected and correctly completed

Qualifications and Skills:

- Exceptional communication and customer service skills, including excellent telephone manner
- High level of initiative and the ability to multi-task
- Ability to work independently and as part of a team
- Excellent organizational skills and attention to detail
- Strong time management capabilities
- Accurate data entry and reporting skills
- Ability to work very well under pressure
- Must be proficient in English
- Marketing knowledge is considered an asset
- Minimum high school education, with a preference to college level courses/ diploma
- 1-2 years of administrative experience is required
- Access to your own vehicle is not required but would be an asset
- Applicants pursuing a career in real estate sales need not apply

Technical Skills:

- Must have working knowledge of Microsoft Office (Word, Excel, PowerPoint) and Adobe and Mac
- Must be proficient with Social Media (Facebook, Instagram, LinkedIn, etc.)
- Working knowledge of TREB, Web Forms and real estate databases (such as Geowarehouse or Top Producer) would be an asset
- Mailchimp working experience is an asset

**Salary**: $16.00-$20.00 per hour

**Benefits**:

- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Weekends as needed

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

**Experience**:

- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)

Work Location: In person

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