Degree Audit and Registration Specialist

1 month ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Degree Audit and Registration Specialist

**Department/Unit**
- Registrar's Office

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S06-23

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $25.08 - $31.80 per hour ($42,378 - $53,750 per annum, 32.5 hours per week)

**Classification**
- C6

**Provisional Statement**
- This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Registrar’s Office is a large, multi-unit, multi-site operation involved in the entire academic experience of Dalhousie students, from recruitment and admissions through to convocation and beyond. Reporting to the Coordinator, Academic Records, the incumbent supports the effective management of the Degree Audit Reporting System (DARS) and accompanying student processes as well as supporting the processes and procedures required for accurate and efficient student registration.

**Key Responsibilities**
- Manage inquiries and communication with departments in relation to DARS requests and student inquiries.
- Assist with updating student records to support effective registration. This includes confirmation and verification of registration for various student populations and assisting with resolving registration errors and problems, and notifying students of course registration changes and updates.
- Provide training and support for DARS and online registration procedures. Conduct training for internal and external advisors, faculty and departmental staff in interpreting degree audits.
- Regularly review areas of Dalhousie website that reference degree audit and registration, ensuring these are kept up-to-date.
- Provide back-up support to the Senior Clerk, Records and Academic Support as required, including assisting with parchment production and the confirmation of enrolment and graduation letters.

**Note**
The successful applicant will primarily work remotely, with occasional presence in-person on-campus to meet client needs and operation requirements.

Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

**Required Qualifications**
- Business/Office Administration diploma with approximately five years’ related work experience in a university setting (or equivalent combination of training and experience).
- Proficient communication (verbal and written) and interpersonal skills.
- Proven organization and time management skills.
- Demonstrated analytical skills with attention to detail and accuracy.

**Assets**
- Previous experience within a Registrar’s Office.
- Knowledge of the Ellucian Banner system and CollegeSource uAchieve.

**Job Competencies**

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 01/18/2023

**Close Date**
- 01/27/2023

**Open Until Filled**
- No

**Special Instructions to Applicant

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